CONSENT AGENDA
 

A motion was made by Commissioner Geller, seconded by Commissioner Udine and unanimously carried, to approve the Consent Agenda consisting of Items 1 through 42.  At the request of the Mayor, Regular Items 46, 47, 48, 50, 51 and 53 were transferred to the Consent Agenda.

Each item voted on the Consent Agenda was passed by unanimous vote of the Commission unless otherwise indicated by record vote.

The following Item was withdrawn/deferred: 6.

Public Hearing Items consist of Items 43 through 45.

The following Items were pulled by the Board and considered separately:  7, 8, 17 and 30.

The following Items were pulled by members of the public and considered separately:  9, 14 and 17.
 

MOTION TO APPROVE Board Appointments

MOTION TO APPOINT Ruth Swissa to the Substance Abuse Advisory Board. (Vice-Mayor Bogen)

ACTION:  (T-10:43 AM)  Approved with the Yellow-Sheeted Additional Material, dated May 22, 2018, submitted at the request of Vice-Mayor Bogen.

VOTE:  8-0. Commissioner Sharief was not present.

Fills Vice-Mayor Bogen's vacancy on the Substance Abuse Advisory Board.

Appoints Ruth Swissa to the Substance Abuse Advisory Board.

Vice-Mayor Bogen is appointing Ruth Swissa to serve on the Substance Abuse Advisory Board

MOTION TO ADOPT Resolution No. 2018-230 accepting a road easement executed by Self Storage Coolidge St Hollywood, LLC located along the east side of N 21st Avenue south of Coolidge Street in the City of Hollywood, at a nominal cost of $1 to Broward County. (Commission District 6)

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

Board of County Commissioners’ approval is required pursuant to Florida case law for conveyance of interest in property to Broward County.

Accepts a road easement to improve traffic and pedestrian safety and accommodate future multi-modal transportation improvements.

None.

PUBLIC WORKS DEPARTMENT/HIGHWAY CONSTRUCTION AND ENGINEERING DIVISION RECOMMENDS APPROVAL

The Resolution will convey an irregularly-shaped road easement, measuring approximately 134 feet in length with a total area of 805 square feet, from Self Storage Coolidge St Hollywood, LLC to Broward County on N 21st Avenue. The parcel is located along the east side of N 21st Avenue, a County road, south of Coolidge Street, in the City of Hollywood. The easement is required to provide adequate sight distance for safety, facilitate the installation of future traffic control devices and pedestrian enhancements, and accommodate future multi-modal transportation improvements.

The Resolution and road easement have been reviewed and approved as to form by the Office of the County Attorney.

Richard C. Tornese, P.E., Director, Highway Construction and Engineering Division, (954) 577-4579
Thomas J. Hutka, P.E., Director, Public Works Department, (954) 357-6410

MOTION TO APPROVE Amendment No. 1 to the County Incentive Grant Program Agreement between Broward County, the City of Pembroke Pines and the Florida Department of Transportation for improvements to SW 145th Avenue from SW 5th Street to Pines Boulevard reducing the Florida Department of Transportation’s funding participation, at no cost to the County; and authorize Mayor and Clerk to execute same. (Commission Districts 5 and 6)

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

Board of County Commissioners’ approval is required for amendments pursuant to the County Incentive Grant Program Agreement, Section 9-D.

Reduces Florida Department of Transportation’s funding participation based on the bid award amount of the project.

None.

PUBLIC WORKS DEPARTMENT/HIGHWAY CONSTRUCTION AND ENGINEERING DIVISION RECOMMENDS APPROVAL

On May 3, 2016 (Item No. 4A), the Board of County Commissioners approved the County Incentive Grant Program Agreement between Broward County, the City of Pembroke Pines and the Florida Department of Transportation (FDOT) for improvements to SW 145th Avenue from SW 5th Street to Pines Boulevard. SW 145th Avenue is under the jurisdiction of the City of Pembroke Pines, and Pines Boulevard is under the jurisdiction of FDOT. Under the agreement, FDOT and the City each agreed to fund 50% of the estimated $214,726 project construction cost, up to $107,363. The County was included in the agreement because the grant program requires County involvement in order for the City to receive funding. The agreement also assigned all of the County’s interest, rights and obligations, financial and otherwise, in the oversight and management of the project to the City.

This amendment will reduce FDOT’s funding participation based on the bid award amount of the project. FDOT’s maximum participation is being reduced from $107,363 to $94,905, which is 50% of the bid award amount of $189,810. The terms of the original agreement with respect to the County’s interest, rights, and obligations will remain the same.

The amendment has been reviewed and approved as to form by the Office of the County Attorney and the Risk Management Division.

Richard C. Tornese, P.E., Director, Highway Construction and Engineering Division, (954) 577-4579

Thomas J. Hutka, P.E., Director, Public Works Department, (954) 357-6410

MOTION TO APPROVE First Amendment to Lease Agreement between HRE/SEFIRA Courthouse Place, LLC (Landlord) and Broward County (Tenant) for approximately 7,532 square feet located at 12 SE 7th Street in Fort Lauderdale for a term of three years plus three one-year renewals at a rental rate of $263,620 for the first year for the continued use by the State Attorneys' office; and authorize the Mayor and Clerk to execute same. (Commission District 7)

ACTION:  (T-10:43 AM)  Approved.  (Scrivener’s Error – See County Administrator’s Report:  Currently reads:  Summary Explanation/Background, second paragraph: “The proposed First Amendment extends the term to March 31, 2021…”  Should read:  Summary Explanation/Background, second paragraph: “The proposed First Amendment extends the term to May 31, 2021…”)

VOTE:  8-0. Commissioner Sharief was not present.

Board of County Commissioners' approval is required to lease property pursuant to Broward County Administrative Code, Section 6.23.

Provides the State Attorneys' office with leased space until completion of renovations to the East Wing of the Broward County Judicial Complex.

None.

THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION/REAL PROPERTY SECTION RECOMMENDS APPROVAL OF THE ABOVE MOTION.

On December 13, 2016 (Item No. 38), the Board of County Commissioners authorized the County Administrator to take any necessary actions to execute a lease(s) on behalf of the Board of County Commissioners to secure emergency leased space for the State Attorneys' Office (SAO) due to the renovations of the East Wing of the Broward County Judicial Complex. The County entered into four leases to accommodate SAO. The leased premises included 4,223 square feet on the first floor of the Advocate Building for $95,074 annually; 6,246 square feet on the third floor of the Advocate Building for $177,378 annually; 9,876 square feet on the first and third floors of the Scherer Building for $382,136 annually and 7,532 square feet on the sixth floor of Courthouse Place for $246,265 annually. With the exception of the Courthouse Place leased space, the other three leases have been terminated as most of the SAO staff are in County-owned properties. Please note that there is still SAO staff remaining in the 110 Tower that will also be relocated once the East Wing renovation project is completed. 

The short-term lease for 7,532 square feet in Courthouse Place was executed on March 9, 2017 for a term of one year plus five one-month extensions. The remaining SAO staff located in Courthouse Place will be relocated to the East Wing upon completion of renovations, which are ongoing. The proposed First Amendment extends the term to March 31, 2021 plus three one-year renewals. The rental rate for the first year of the extension term was negotiated down from $35.70 to $35.00 per square foot for a rental rate of $263,620 for the first year. The annual increase in the rental rate was also negotiated down from 3% to 2%. The gross rent requires the landlord to pay for all expenses including water, sewer, electricity, pest control, trash, HVAC, janitorial services and supplies, light bulb replacement, and air conditioning maintenance and  AC filter replacement. All other terms and conditions of the lease remain the same.

All documents have been reviewed and approved as to form by the Office of the County Attorney.

Purvi A. Bhogaita, Director, Real Property Section, (954) 357-7333
Thomas J. Hutka, P.E., Director, Public Works Department, (954) 357-6410

A. MOTION TO APPROVE Agreement between Broward County and the Community Foundation of Broward, retroactive from January 1, 2018 through June 30, 2019, in the amount of $60,000, to provide a pilot program that will train and certify HIV positive individuals to be employed as Peer Counselors (Peer Counselor Certification Initiative); authorizing the Mayor and Clerk to execute same; authorizing the County Administrator to execute amendments that do not exceed $60,000 and to take the necessary administrative and budgetary actions to implement the grant award. 

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

B. MOTION TO ADOPT budget Resolution No. 2018-231 of the Board of County Commissioners of Broward County, Florida, providing revenue within the Community Foundation Fund in the amount of $60,000 to provide training and certify HIV positive individuals as Peer Counselors.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

A. Agreements with external agencies require approval by the Board of County Commissioners.  

B. In accordance with the Florida Statutes Section 129.06(2)(d) Board approval is required to provide for revenue.

Approval will enable Broward County, through the Ryan White Part A Program, to receive funding to provide Peer Counseling Certification training to eligible residents living with HIV/AIDS.

None.

THE HUMAN SERVICES DEPARTMENT AND THE COMMUNITY PARTNERSHIPS DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

This action supports the Board’s Value of “Approaching human services collaboratively and compassionately with special emphasis on the most vulnerable,” and Goal to “Deliver evidence-based services to the public, and connect customers and their family members, to sustainable support, with special emphasis on financial supports.” Grant funding will enhance the efforts of providing high quality support services to eligible persons living with HIV/AIDS in Broward County.

Retroactive approval is sought as the Agreement was not finalized until April 20, 2018. The delay has no negative impact on the implementation of the grant, as the pilot Peer Counselor Certification Initiative has not yet begun. 

According to Broward County's Integrated HIV Prevention and Care Plan 2017-2021, the needs of HIV positive individuals were met in part due to the use of non-medical case management provided by Peer Counselors. Instituting a Peer Counselor Certification Initiative is an objective intended to improve the quality of non-medical case management services for HIV positive individuals. In furtherance of that goal, the Community Partnerships Division/Ryan White Part A Program applied for and was awarded funding from Community Foundation of Broward (CF) to develop a Peer Counseling Certification Initiative pilot for curriculum design, training, and certification.

The Broward County Ryan White Part A Peer Counselor Certification Initiative will serve two distinct roles for individuals living with HIV: providing an opportunity for HIV positive individuals to increase their skills through a professional training program; and, securing successful participants employment as certified Peer Counselors.  Most importantly, this pilot program professionalizes peer counseling services and highlights the importance of a client-centered approach to the achievement of good health outcomes for both the Peer Counselor and the HIV positive individual.

The Agreement is in CF's format, and CF will sign last following approval by the Board. The Agreement has been reviewed and approved as to form by the Office of County Attorney subject to the disclosures noted in Exhibit 4.

Mandy Wells, Director, Community Partnerships Division, (954) 357-6398
William E. Green, Human Services Administrator, Health Care Services, (954) 357-5398

A. MOTION TO ADOPT Resolution of the Board of County Commissioners of Broward County, Florida, authorizing appropriation and disbursement of United States Department Of Housing And Urban Development ("HUD") grant funds in the amount of $7,647,750 and a HUD-required Broward County match of $878,136 for a total amount of $8,525,886 for Fiscal Years 2018 and 2019 to provide housing and services for homeless families and individuals; approving funding to specified organizations; authorizing the County Administrator to execute agreements and amendments, and to take all necessary administrative and budgetary actions to implement the agreements; and providing for severability and an effective date.

(Withdrawn for further staff review.)

B. MOTION TO ADOPT budget Resolution of the Board of County Commissioners of Broward County, Florida, providing revenue within the HUD Continuum of Care Fund in the amount of $8,525,886 for homeless supportive services, housing and rental assistance, operational expenses, and administrative expenses.

(Withdrawn for further staff review.)

A. In accordance with Broward County Administrative Code Section 23.7, appropriation and disbursement of funds to, and agreements with, external agencies are subject to Board Approval.

B. In accordance with the Florida Statutes, Section 129.06(2)(d), Board approval is required to provide for revenue.

Approval of Motions A and B provide for the continued funding of 795 beds for homeless persons, as well as funding for focused and coordinated strategic planning toward reducing and preventing homelessness in Broward County.

None.

THE HUMAN SERVICES DEPARTMENT, THE COMMUNITY PARTNERSHIPS DIVISION, AND THE FAMILY SUCCESS ADMINISTRATION DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

These actions support the Commission Value of "Approaching human services collaboratively and compassionately with special emphasis on the most vulnerable," and the Goal to "Collaborate with public and private partners to find creative, equitable, and responsible solutions to systemic community problems, especially housing for persons experiencing, or at risk of, homelessness." Funding will provide transitional and permanent beds and related supportive services for homeless individuals and families.

On November 1, 2017, Broward County submitted the annual application for the Homeless Continuum of Care (CoC) Grant funding in response to the 2017 HUD Notice of Funding Availability (NoFA). Twenty-two projects were ranked as Tier 1 and four were ranked as Tier 2; a Planning Project was submitted but is exempt from the ranking and will be fully funded. The HUD Grant competition continues to be highly competitive, resulting in funding reductions for many Florida counties. On January 11, 2018, the County was awarded all requested Tier 1 projects, including a new Youth Rapid Rehousing Permanent Project, and the Planning Project (Exhibit 3). However, two existing Tier 2 projects (Broward III and Fort Lauderdale Chronically Homeless Housing Collaborative), along with a new reallocation project and a bonus project were not funded. The two unfunded Tier 2 projects will result in a initial loss of 84 permanent beds as of November 30 and December 31, 2018. Staff will be requesting approval from HUD for a six month unfunded extension for both projects to ensure successful placement of current clients into other housing. Due to HUD approval of reallocation of existing funds in other projects to create additional beds, there is an overall total net loss of 40 permanent beds from the 2016 HUD award to the 2017 HUD award. The funded 2017 HUD Notice of Funding Availability (NoFA) projects will provide the following: 795 Total Beds (770 permanent beds and 25 transitional housing beds) and supportive services.

Nineteen of the 23 projects pass through Broward County. The start dates of projects identified on Exhibit 1, Attachment A vary due to the different HUD NoFA award dates. Four projects (Broward I, S+C Permanent Housing 100 Units, Rights of Passage, and Red Shield/Plymouth Colony) in the total amount of $2,159,528 do not pass through the County and are received and administered directly by community providers (Exhibit 3). The 19 projects managed by the County total $7,647,750.

The County provides a cash match for the Broward Partnership for the Homeless, Inc.’s Broward IV Project. Four projects: Planning, Homeless Management Information System (HMIS), Hart & Home and Newhart are directly operated by the County’s Human Services Department and require a County in-kind and cash match (Exhibit 1, Attachment A). 

Of the 44 projects' outcomes, 75% were met by the providers. The outcomes which were not met are identified in Exhibit 4. The majority of unmet outcomes are related to the HUD Performance Standard of clients maintaining or increasing income. Although attainment was below the targeted local outcome, they exceeded the HUD minimum standards. HUD has approved an adjustment of the outcomes to align with the HUD minimum standards, effective at the start date of the 2017 projects. However, the County's Homeless Initiative Partnership (HIP) staff continues to work with partner agencies to expand opportunities for clients to secure mainstream benefits and increase employment opportunities. Scoring for HUD funding is now focused on system performance measures, not individual program outcomes. The County will continue to measure client benefits and the effectiveness of its programs, utilizing outcome measures along with system performance. Two of the pass-through projects (HMIS and Planning) do not have HUD-assigned outcome measures, but annual performance reports to HUD are required. Projects will be monitored by the County and include outcomes and deliverables that demonstrate a measurable benefit to the Broward County residents served.

Agencies listed on Exhibit 1, Attachment A, were previously reviewed for compliance with the County’s Equal Employment Opportunity, American with Disabilities Act, and Client Non-Discrimination policies, or have certified they are in compliance with these policies, and agencies have certified compliance with all applicable federal, state, and local laws and regulations. Staff will utilize the previously approved Unit of Service Standard Form Agreement (August 22, 2017, Item No. 12) in addition to the previously approved HUD Addendum (April 4, 2017, Item No. 2). Both the form agreement and addendum were developed and approved as to form by the Office of the County Attorney. Amendments and new agreements will be reviewed and approved by Risk Management and the Office of the County Attorney, before execution by the County Administrator.

Mandy Wells, Director, CPD, (954) 357-6398
Michael Wright, Administrator, CPD/HIP, (954) 357-6167

MOTION TO AUTHORIZE County Administrator to approve and execute Agreement between Broward County and CareerSource Broward, in the amount of $100,000, from date of execution through August 31, 2018, for the purpose of funding up to 35 youth participants in the Summer Youth Employment Program, through the Community Services Block Grant (CSBG), subject to approval as to form by the Office of the County Attorney; and authorizing the County Administrator to execute all amendments to this Agreement subject to prior review of same by the Office of the County Attorney.

(Commissioner Ryan pulled this item.)

ACTION:  (T-10:44 AM)  Approved.  (Refer to minutes for full discussion.)

VOTE:  7-0. Commissioner LaMarca was out of the room during the vote.  Commissioner Sharief was not present.

Agreements with external agencies require Board approval or Board authorization of a designee for approval.

This Agreement allows CareerSource Broward's Summer Youth Employment Program (SYEP) to provide 35 additional CSBG eligible Broward County youth with life and job skills training and a paid summer work experience.

None.

THE HUMAN SERVICES DEPARTMENT AND THE FAMILY SUCCESS ADMINISTRATION DIVISION RECOMMEND APPROVAL OF THIS MOTION.

This item supports the Commission Value: "Approaching human services collaboratively and compassionately with special emphasis on the most vulnerable," and the Goal to "Deliver evidence-based services to the public, and connect customers and their family members, to sustainable support, with special emphasis on financial supports." The SYEP will provide job training and work experience to Broward County youth.

CareerSource Broward (CareerSource) administers a (SYEP) for Broward County youth ages 16 to 18 years old. SYEP is an eight-week program providing each youth with a three-day orientation followed by subsidized paid summer work experience with a local participating employer. CareerSource pays each youth $8.25 per hour during the eight weeks and provides additional support for the youth. Administrative costs include a monitor to work with the employers and the three-day orientation and training. The total cost of one youth for eight weeks, including administration, is approximately $2,857. This Agreement will fund up to 35 youth positions.

A majority of CareerSource's funding for SYEP is provided by the Children Services Council of Broward County, but the demand for the service far exceeds the capacity of the program. While over 4,000 youth apply to participate in the program each summer, less than 1,000 slots are available.

The Secretaries of the Departments of Labor, Health and Human Services, and Housing and Urban Development encourage state and local governments to use funds from grants issued from those three departments to develop summer job programs for needy and at-risk youth. The County's Community Services Block Grant (CSBG) budget includes line items for education and life skills appropriate for this service in the CSBG Agreement approved by the Board on January 24, 2017 (Agenda Item No. 10).

The Agreement will be reviewed and approved by the Risk Management Division and by the Office of the County Attorney prior to approval and execution by the County Administrator.

Ismael A. Martinez, Director, Family Success Administration Division, (954) 357-5003
Natalie M. Beasley, Assistant Director, Family Success Administration Division, (954) 357-6403

MOTION TO ADOPT budget Resolution No. 2018-232 transferring funds within the Law Enforcement Trust Fund (LETF) for the Broward Sheriff's Office (BSO) in the amount of $292,980 for the purpose of providing funds for various organizations' crime prevention, safe neighborhood, and drug abuse education and prevention programs.

(Commissioners Rich and Udine pulled this item.)

ACTION:  (T-10:48 AM)  Approved.  (Refer to minutes for full discussion.)

VOTE:  5-0. Commissioners LaMarca and Ryan were out of the room during the vote. Commissioner Rich abstained from voting.  Commissioner Sharief was not present.

Florida Statutes 932.7055(5)(a) requires that proceeds from the disposition of liens and forfeited property obtained from criminal procedure and corrections be deposited in a special law enforcement trust fund to be used for law enforcement purposes. Recommendation of the Sheriff and Board approval are necessary to appropriate LETF funds.

Provides LETF funding in the amount of $292,980 for various organizations' crime prevention, safe neighborhood, and drug abuse education and prevention programs.

The Broward Sheriff's Office supports this LETF request to provide funding for the various organizations' programs listed in the table below. These programs include local area crime prevention, safe neighborhood, and drug abuse education and prevention initiatives.
 

Norman Foster, Director of Office of Management and Budget, (954) 357-6346
Lt. Col. Tom Harrington, BSO Department of Administration, (954) 831-8180

MOTION TO ADOPT Resolution No. 2018-233 of the Board of County Commissioners of Broward County, Florida, directing the County Administrator to publish Notice of Public Hearing to be held on Tuesday, June 5, 2018, at 10:00 a.m., in Room 422, Broward County Governmental Center, to receive public input and adoption of a proposed Resolution amending Sections 24.1 and 41.04 of the Broward County Administrative Code, the title of which is as follows:

A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF BROWARD COUNTY, FLORIDA, PERTAINING TO PARATRANSIT SERVICES; AMENDING SECTIONS 24.1 AND 41.04 OF THE BROWARD COUNTY ADMINISTRATIVE CODE ("ADMINISTRATIVE CODE"), TO PROVIDE FOR THE ISSUANCE OF ANNUAL BUS PASSES TO QUALIFIED TRANSPORTATION DISADVANTAGED CUSTOMERS; AND PROVIDING FOR SEVERABILITY, INCLUSION IN THE ADMINISTRATIVE CODE, AND AN EFFECTIVE DATE.

(A member of the public pulled this item.)

ACTION:  (T-10:50 AM)  Approved.  (Scrivener’s Error – See County Administrator’s Report:  Summary Explanation/Background, fifth paragraph, Line 1: “State Fiscal Year 2017 TD grant funding…”  Should read: “State Fiscal Year 2016/17 TD grant funding…”)  (Refer to minutes for full discussion.)

VOTE:  8-0. Commissioner Sharief was not present.

Board of County Commissioners (Board) approval is required for Resolutions. Section 3.04 of the Broward County Charter requires a public hearing to be held concerning the adoption of proposed amendments to the Administrative Code to authorize issuance of annual bus passes to eligible Transportation Disadvantaged customers.

Sets Public Hearing to allow public comment on proposed changes to the Administrative Code Sections 24.1 and 41.04 to provide for annual bus pass to eligible Transportation Disadvantaged (TD) customers.

None.

THE TRANSPORTATION DEPARTMENT AND TRANSIT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

This item supports the Board’s Value for "Cooperatively Creating an Efficient and Accessible Regional Intermodal Transportation Network"and “Consistently delivering responsive, efficient, quality services to the public and internal customers”.

In compliance with federal and county regulations, policies and procedures, a public hearing on June 5, 2018 will allow the public to comment on the proposed changes to the administrative code for the creation of an Annual Transportation Disadvantaged Bus Pass (TD Bus Pass).

As background, the State's Transportation Disadvantaged Trust Fund (TDTF) provides a dedicated funding source for transportation disadvantaged citizens. The TDTF funds are for qualified individuals who cannot obtain transportation for themselves, whether due to income, age, or disability. The Board, in its role as the Community Transportation Coordinator (CTC) for Broward County, serves the needs of transportation disadvantaged persons. The Broward County Transportation Department Transit Division (BCT) receives annual TDTF grant funding and manages the TD program.

State Fiscal Year 2017 TD grant funding was $3,804,426, which required a total County match of $422,714 ($422,610 cash and $104 in-kind). In addition to the door-to-door TD paratransit service, these funds allowed BCT to provide 22,194 bus passes to 3,948 low income TD customers.

As the program has grown, the distribution of bus passes has become a very labor intensive process. All bus passes are currently distributed on a monthly basis via U.S. Mail. By creating an annual pass that is picked up in person once a year by the customer, the transactions to distribute passes will be reduced from almost 42,000 to less than 4,000 per year. This new annual TD bus pass, which will have the customer's picture on it, will greatly reduce the administrative process by saving staff time, postage and materials, and simplifying inventory tracking. Additionally it will reduce misuse of these passes and help to improve the customer experience as they will not have to worry about any gaps in coverage due to their monthly pass not arriving in the mail on time.

Chris Walton, Director, Transportation Department, (954) 357-8361

MOTION TO ADOPT Resolution No. 2018-234 directing the County Administrator to publish Notice of Public Hearing to be held on Tuesday, June 5, 2018, at 10:00 a.m. in the County Commissioners’ Meeting Room (Room 422), Governmental Center, 115 South Andrews Avenue, Fort Lauderdale, Florida, to consider the application of Crowley Liner Services, Inc., to renew a nonexclusive franchise to provide cargo handler services at Port Everglades for a ten-year term, from July 24, 2018, through July 23, 2028.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.
 

Public hearing is required pursuant to Chapter 94-429, Laws of Florida, and Section 32.22a of the Broward County Administrative Code. Franchises are granted pursuant to Chapter 32 of the Broward County Administrative Code.

It allows a Public Hearing date to be set and notices to be published twice in local newspapers.

THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.

This action supports the Board of County Commissioners' Value of "Ensuring economic opportunities for Broward's diverse population and businesses" and the Goal to "Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs."

Crowley Liner Services, Inc., (Crowley) has held nonexclusive stevedore and cargo handler services franchises at Port Everglades since July 24, 1986. These franchises were originally granted by the Port Everglades Authority (PEA), in the name of Crowley’s predecessor, Trader Marine Transportation Corporation, for a two-year term and were subsequently renewed by the PEA for a ten-year term on July 23, 1988 (Item No. 1-PH). The company changed its name to Crowley American Transport, Inc., on August 1, 1992. The most recent renewal of the franchises were granted on June 10, 2008 (Item No. 14-PH) by the Broward County Board of County Commissioners (Board), successor in interest to the PEA, in the name Crowley Liner Services, Inc., for a ten-year term commencing on July 24, 2008, and ending on July 23, 2018. Crowley has applied for renewal of its cargo handler services franchise for a ten-year term, from July 24, 2018, through July 23, 2028. An application for renewal of Crowley’s stevedore services franchise is the subject of a separate agenda item.

Crowley was incorporated in the State of Delaware on October 23, 1956, and is authorized to do business in the State of Florida.  Crowley provides stevedore and cargo handler services for its company owned and chartered vessels, directly employing 200 administrative and labor employees in its terminal operation at Port Everglades. Crowley is Port Everglades’ largest container tenant. It is an important container carrier in Central America and the Caribbean, offering multiple sailings in both regions. Crowley is the largest carrier in the Central American market place, and well known in the industry, using both rail and truck for distribution in Port Everglades. Crowley is headquartered in Jacksonville, Florida. In Fiscal Year 2017, Crowley accounted for approximately 34% of Port Everglades' containerized cargo activity.

Port staff has reviewed the cargo handler services franchise application against the enumerated renewal criteria set forth in Chapter 32 of the Broward County Administrative Code. Staff’s due diligence included corresponding with Crowley’s representative to clarify franchise requirements and reviewing of Crowley’s corporate status, resumes of executive staff and list of managerial personnel, business history/experience, litigation history, insurance, financial documents and creditworthiness, discharge of previous financial obligations to County, compliance with all franchise terms and conditions, required licenses and certificates, company programs and policies, list of equipment to be used at Port Everglades, statement of intended activities, and actions to promote and develop business growth at Port Everglades. No false or misleading information was submitted as part of the franchise application.  In addition, Crowley's safety and environmental history was reviewed, and no infractions were found.

Based on the information provided in the application and staff’s review, staff has determined that Crowley meets the criteria for renewal of a cargo handler services franchise. Cargo handler services franchises may be granted for any period of time up to ten years. Past practice has been for staff to recommend granting the renewal of a cargo handler services franchise for a term of ten years. Accordingly, staff is recommending that the franchise be renewed for a ten-year term. The complete application and supporting documents are on file in the Port Everglades Business Administration Division.

Jorge Hernández, Enterprise Director of Administration, (954) 468-3501
Ángela Osorno Belleme, Franchise Manager, Business Administration Division, (954) 468-0112

MOTION TO ADOPT Resolution No. 2018-235 directing the County Administrator to publish Notice of Public Hearing to be held on Tuesday, June 5, 2018, at 10:00 a.m. in the County Commissioners’ Meeting Room (Room 422), Governmental Center, 115 South Andrews Avenue, Fort Lauderdale, Florida, to consider the application of Crowley Liner Services, Inc., to renew a nonexclusive franchise to provide stevedore services at Port Everglades for a ten-year term, from July 24, 2018, through July 23, 2028.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

Public hearing is required pursuant to Chapter 94-429, Laws of Florida, and Section 32.22a of the Broward County Administrative Code. Franchises are granted pursuant to Chapter 32 of the Broward County Administrative Code.

It allows a Public Hearing date to be set and notices to be published twice in local newspapers.

THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.

This action supports the Board of County Commissioners' Value of "Ensuring economic opportunities for Broward's diverse population and businesses" and the Goal to "Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs."

Crowley Liner Services, Inc., (Crowley) has held nonexclusive stevedore and cargo handler services franchises at Port Everglades since July 24, 1986. These franchises were originally granted by the Port Everglades Authority (PEA), in the name of Crowley’s predecessor, Trader Marine Transportation Corporation, for a two-year term and were subsequently renewed by the PEA for a ten-year term on July 23, 1988 (Item No. 1-PH). The company changed its name to Crowley American Transport, Inc., on August 1, 1992. The most recent renewal of the franchises were granted on June 10, 2008 (Item No. 14-PH) by the Broward County Board of County Commissioners (Board), successor in interest to the PEA, in the name Crowley Liner Services, Inc., for a ten-year term commencing on July 24, 2008, and ending on July 23, 2018. Crowley has applied for renewal of its stevedore services franchise for a ten-year term, from July 24, 2018, through July 23, 2028. An application for renewal of Crowley’s cargo handler services franchise is the subject of a separate agenda item.

Crowley was incorporated in the State of Delaware on October 23, 1956, and is authorized to do business in the State of Florida. Crowley provides stevedore and cargo handler services for its company owned and chartered vessels, directly employing 200 administrative and labor employees in its terminal operation at Port Everglades. Crowley is Port Everglades’ largest container tenant. It is an important container carrier in Central America and the Caribbean, offering multiple sailings in both regions. Crowley is the largest carrier in the Central American market place, and well known in the industry, using both rail and truck for distribution in Port Everglades. Crowley is headquartered in Jacksonville, Florida. In Fiscal Year 2017, Crowley accounted for approximately 34% of Port Everglades' containerized cargo activity.

Port staff has reviewed the stevedore services franchise application against the enumerated renewal criteria set forth in Chapter 32 of the Broward County Administrative Code. Staff’s due diligence included corresponding with Crowley’s representative to clarify franchise requirements and reviewing of Crowley’s corporate status, resumes of executive staff and list of managerial personnel, business history/experience, litigation history, insurance, financial documents and creditworthiness, discharge of previous financial obligations to County, compliance with all franchise terms and conditions, required licenses and certificates, company programs and policies, list of equipment to be used at Port Everglades, statement of intended activities, and actions to promote and develop business growth at Port Everglades. No false or misleading information was submitted as part of the franchise application. In addition, Crowley's safety and environmental history was reviewed, and no infractions were found.

Based on the information provided in the application and staff’s review, staff has determined that Crowley meets the criteria for renewal of a stevedore services franchise. Stevedore services franchises may be granted for any period of time up to ten years. Past practice has been for staff to recommend granting the renewal of a stevedore services franchise for a term of ten years. Accordingly, staff is recommending that the franchise be renewed for a ten-year term. The complete application and supporting documents are on file in the Port Everglades Business Administration Division.

Jorge Hernández, Enterprise Director of Administration, (954) 468-3501
Ángela Osorno Belleme, Franchise Manager, Business Administration Division, (954) 468-0112

MOTION TO ADOPT Resolution No. 2018-236 directing the County Administrator to publish Notice of Public Hearing to be held on Tuesday, June 5, 2018, at 10:00 a.m. in the County Commissioners’ Meeting Room (Room 422), Governmental Center, 115 South Andrews Avenue, Fort Lauderdale, Florida, to consider the application of Tethys Supply and Marketing, LLC, for a nonexclusive franchise to provide vessel bunkering services at Port Everglades for a one-year term, from June 5, 2018, through June 4, 2019.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

Public hearing is required pursuant to Chapter 94-429, Laws of Florida, and Section 32.22a of the Broward County Administrative Code. Franchises are granted pursuant to Chapter 32 of the Broward County Administrative Code.

It allows a Public Hearing date to be set and notices to be published twice in local newspapers.

None.

THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.

This action supports the Board of County Commissioners' Value of "Ensuring economic opportunities for Broward's diverse population and businesses" and the Goal to "Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs."

Tethys Supply and Marketing, LLC, (Tethys) was formed in the State of Oklahoma on October 23, 2015, and registered to conduct business in the State of Florida on August 22, 2016. Tethys has been providing vessel bunkering services since August, 2017, in PortMiami to clients including Seaboard Marine, Integrity Fuels, and Victory Cruise Line. Tethys has been providing vessel bunkering services since August, 2017, in the Port of Palm Beach to clients including Tropical Shipping, SMT Shipping, and Key Marine Americas. Tethys has submitted an application for a new nonexclusive vessel bunkering franchise at Port Everglades. Tethys intends to expand its operation to provide vessel bunkering services to ships calling at Port Everglades.

Port staff has reviewed the vessel bunkering franchise application against the enumerated criteria set forth in Chapter 32 of the Broward County Administrative Code. Staff’s due diligence included corresponding with Tethys' representative to clarify franchise requirements and reviewing Tethys' corporate status, resumes of executive staff and list of managerial personnel, business history/experience, litigation history, insurance, financial documents and creditworthiness, required licenses and certificates, U.S. Coast Guard-approved operations and oil spill contingency plans, company programs and policies, list of equipment to be used at Port Everglades, and statement of intended activities.  In addition, Tethys' safety and environmental history was reviewed, and no violations were found.

Based on the information provided in the application and staff's review, staff has determined that Tethys meets the criteria for the granting of a vessel bunkering franchise. Vessel bunkering franchises may be granted for any period of time up to five years. Past practice has been for staff to recommend the granting of a new vessel bunkering franchise for an initial term of one year. This will be Tethys’ first vessel bunkering franchise at Port Everglades. Accordingly, staff is recommending that the vessel bunkering franchise be granted for an initial one-year term. Complete application and supporting documents are on file in the Port Everglades Business Administration Division.

Jorge Hernández, Enterprise Director of Administration, (954) 468-3501
Ángela Osorno Belleme, Franchise Manager, Business Administration Division, (954) 468-0112

MOTION TO ADOPT Resolution No. 2018-237 directing the County Administrator to publish Notice of Public Hearing to be held on June 5, 2018, at 10:00 a.m., to consider transmittal to designated State review agencies of a proposed amendment to the Broward County Land Use Plan Natural Resource Map Series (PCNRM 18-1), to update the Wetlands Map, as an amendment to the Broward County Comprehensive Plan.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

It is necessary to schedule a public hearing of the Broward County Board of County Commissioners prior to transmittal of an amendment to the Broward County Comprehensive Plan.

The Resolution directs the County Administrator to set a public hearing for June 5, 2018, to consider transmittal of proposed Broward County Land Use Plan amendment PCNRM 18-1, to designated State review agencies pursuant to Section 163.3184, Florida Statutes, as amended.

None.

The Planning Council, as the Local Planning Agency (LPA) responsible for the Broward County Land Use Plan, considered the following proposed amendment, PCNRM 18-1, at its April 26, 2018, public hearing and recommended approval (Vote of the Planning Council; Unanimous: 16-0; Blattner, Breslau, Brunson, Castillo, DiGiorgio, Gomez, Good, Graham, Grosso, Moraitis, Rosenof, Rosenzweig, Ryan, Udine, Williams and Stermer):

AMENDMENT PCNRM 18-1
Amendment to the Natural Resource Map Series of the Broward County Land Use Plan

Amendment to update the Broward County Wetlands Map.

Further, if the County Commission sets the public hearing, the full amendment report and associated attachments will be included as an exhibit to the public hearing item.

Barbara Blake Boy, Executive Director, Broward County Planning Council, (954) 357-6695
Deanne Von Stetina, Director of Planning, Broward County Planning Council, (954) 357-6690

MOTION TO ADOPT Resolution No. 2018-238 directing the County Administrator to publish Notice of Public Hearing to be held on Tuesday, June 5, 2018, at 10:00 a.m., in Room 422 of the Governmental Center to consider enactment of a proposed Ordinance, the title of which is as follows:
 
AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF BROWARD COUNTY, FLORIDA, PERTAINING TO MOTOR CARRIERS; AMENDING VARIOUS SECTIONS OF CHAPTER 22½ OF THE BROWARD COUNTY CODE OF ORDINANCES ("CODE") RELATING TO THE LICENSING AND OPERATION OF FOR-HIRE GROUND TRANSPORTATION SERVICES; REMOVING REGULATIONS RELATED TO TRANSPORTATION NETWORK COMPANIES AND CERTIFIED MOTOR CARRIERS; AMENDING VEHICLE STANDARDS; AMENDING PROVISIONS RELATED TO THE EXPIRATION OF PERMITS; ALLOWING FOR ADDITIONAL TIME FOR REDEMPTION OF WHEELCHAIR ACCESSIBLE CERTIFICATES; AND PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE, AND AN EFFECTIVE DATE.

 

(Sponsored by the Board of County Commissioners)

(Members of the public pulled this item.)

ACTION:  (T-10:53 AM)  Approved, as amended, with Yellow-Sheeted Additional Material, dated May 22, 2018, submitted at the request of Environmental Protection and Growth Management Department.  The Board requested that staff review and consider today’s discussion, as well as review and consider the handout that was distributed to the Board by United Drivers of Broward and bring recommendations back to the Board prior to the Public Hearing of Tuesday, June 5, 2018.  (Refer to minutes for full discussion.)

VOTE:  8-0. Commissioner Sharief was not present.

The proposed Ordinance was prepared by the Office of the County Attorney at the direction of the Board of County Commissioners at its meetings of June 6, 2017, and November 7, 2017.

The proposed Ordinance amends various sections of Chapter 22½ of the Code.

On June 6, 2017, the Board directed the Office of the County Attorney to draft an Ordinance amending various sections of Chapter 22½ of the Broward County Code of Ordinances to comply with State of Florida House Bill 221, now enacted as Section 627.748, Florida Statutes, which preempts local government regulation of transportation network companies ("TNCs"). 
 
On November 7, 2017, the Board further directed the Office of the County Attorney to make the following changes to Chapter 22½:  provide for ride sharing for taxis, improve the current lottery process for issuing certificates of public convenience and necessity, eliminate provisions related to certified motor carriers, and extend the time for redemption of wheelchair accessible vehicle placeholder tickets to 90 days.
 
The proposed Ordinance was drafted in consultation with staff from the Environmental and Consumer Protection Division ("ECPD") and was discussed with members of the taxicab industry who provided feedback and recommendations. The proposed Ordinance includes the following changes: 

Claudia Capdesuner, Assistant County Attorney, (954) 357-7600

MOTION TO ADOPT Resolution No. 2018-239 directing the County Administrator to publish Notice of Public Hearing to be held on Tuesday, June 5, 2018, at 10:00 a.m., in Room 422 of the Governmental Center to consider adoption of a proposed Resolution Amending the Administrative Code, the title of which is as follows:
 
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF BROWARD COUNTY, FLORIDA, RELATING TO THE ANIMAL CARE ADVISORY COMMITTEE; AMENDING SECTION 12.290 OF THE BROWARD COUNTY ADMINISTRATIVE CODE ("ADMINISTRATIVE CODE"), PROVIDING FOR COMPOSITION OF THE ANIMAL CARE ADVISORY COMMITTEE; AND PROVIDING FOR SEVERABILITY, INCLUSION IN THE ADMINISTRATIVE CODE, AND AN EFFECTIVE DATE.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

The Broward County Charter requires the posting of notice and a public hearing for adoption of amendments to the County Administrative Code. The proposed Resolution was prepared by the Office of the County Attorney at the direction of the Board of County Commissioners at its meeting of August 22, 2017.

Amends the Administrative Code to implement staff recommendations approved by the Board resulting from mandatory periodic review of all existing Broward County boards, with additional modifications as requested by the Animal Care Advisory Committee.

In 2016, the Board of County Commissioners (the "Board"), through the Intergovernmental Affairs/Boards Section ("IABS"), conducted a review of all existing Broward County boards, authorities, and agencies pursuant to the Sunset Ordinance, Section 1-244, et seq., of the Broward County Code of Ordinances (the process is called "Sunset Review"). Following the Sunset Review, IABS recommended to the Board that the Animal Care Advisory Committee ("ACAC") be retained with changes to the description of its categorical appointments. On August 22, 2017, the Board directed the Office of the County Attorney to prepare an amendment to the Administrative Code to effectuate IABS's recommendations. 
 
On February 2, 2018, the ACAC considered the IABS's recommendations and requested that the composition of the ACAC be further modified to add two (2) at-large appointments, thereby increasing the membership of the ACAC from eighteen (18) to twenty (20). On February 6, 2018, Agenda Item No. 30, the Board considered a Resolution implementing IABS's general Sunset Review recommendations. However, due to the additional change requested by the ACAC and in order to provide additional time to revisit the issue with the ACAC, the Environmental Protection and Growth Management Department asked that the provisions of the general Sunset Review Resolution as they related to the ACAC be stricken from the general Resolution and be subsequently considered by the Board. 
 
At its meeting of April 13, 2018, the IABS's recommendations were again considered by the ACAC. At the conclusion of the meeting, the ACAC approved a motion requesting that the total membership of the ACAC be reduced to eleven (11), consisting of two (2) at-large members and one (1) categorical appointment by each County Commissioner, rather than the current two (2) categorical appointments by each County Commissioner.
 
The proposed Resolution incorporates the recommendations of the IABS and the ACAC.

Maite Azcoitia, Deputy County Attorney, (954) 357-7600

MOTION TO AUTHORIZE County Administrator to execute all documents, subject to approval as to legal sufficiency by the County Attorney's Office for all documents that constitute contracts, including but not limited to contracts, amendments or revisions to contracts, work authorizations, grant applications and grant awards relating to preparation and response efforts associated with disasters; and to take the necessary administrative and budgetary actions to implement these documents, only to be exercised by the County Administrator if the timeliness requirements do not allow sufficient lead time to bring the item before the Board.

ACTION:  (T-10:43 AM)  Approved.  Per the Tuesday Morning Memorandum:  At the end of the Motion Statement, please add: “A report of any such administrative and budgetary actions exercised by the County Administrator, above the County Administrator’s existing authority, shall be placed on the Board’s Agenda."

VOTE:  8-0. Commissioner Sharief was not present.

Board of County Commissioners' approval is required for agreements. Rapid preparation and response times are facilitated by permitting the County Administrator to execute emergency response related agreements.

Allows the County Administrator to execute documents related to emergency response.

None.

THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT AND THE EMERGENCY MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

Approval of this item permits the County Administrator to execute documents related to disaster preparedness and response. The authority provided herein would only be exercised by the County Administrator if the timeliness requirements do not allow sufficient lead time to bring the item before the Board.

Preparedness and response to disasters requires timely execution of agreements with various agencies, most significantly, the State of Florida's Division of Emergency Management and the Federal Emergency Management Agency (FEMA). These agreements can be time sensitive and failure to execute in a timely manner may preclude participation in programs or delay recovery efforts. Authorizing the County Administrator to execute such agreements reduces administrative delays associated with processing these agreements for execution by the Board.

This agenda item was coordinated through and approved by the County Attorney's Office.

Lori Vunkannon, Acting Director, Emergency Management Division, (954) 831-3933

MOTION TO DIRECT Office of the County Attorney to draft a proposed Ordinance amending Chapter 22½ - Motor Carriers, Broward County Code of Ordinances to improve the quality of the Broward County vehicle for hire experience in two areas: reducing illegal ride solicitation and reducing repeat violations of regulations.

(Commissioner Holness and members of the public pulled this item.)

ACTION:  (T-11:13 AM)  Approved, as amended, with Yellow-Sheeted Additional Material, dated May 22, 2018, submitted at the request of Environmental Protection and Growth Management Department.  The Board requested that staff review and consider today’s discussion, as well as review and consider the handout that was distributed to the Board by United Drivers of Broward and bring recommendations back to the Board prior to the Public Hearing of Tuesday, June 5, 2018.  (Refer to minutes for full discussion.)

VOTE:  8-0. Commissioner Sharief was not present.
 

Board action is required to direct the County Attorney to draft an Ordinance amending the Broward County Code of Ordinances.

Directs the Office of the County Attorney to draft a proposed Ordinance to improve the quality of the vehicle for hire experience in Broward County.

None.

THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT AND THE ENVIRONMENTAL AND CONSUMER PROTECTION DIVISION (ECPD) RECOMMENDS APPROVAL OF THE ABOVE MOTION.

Approval of this motion permits the County Attorney to draft an Ordinance to improve the quality of the vehicle for hire experience in Broward County.

ECPD has observed two major regulatory challenges in the vehicle for hire community: illegal ride solicitation and repeat violators. Citation data between 4/19/16 and 1/11/18 reflect the following: of 1,736 citations issued, 104 (6%) were issued for illegally soliciting rides; 25% of all violators had three or more citations and were responsible for 55% of the citations issued.

To address these challenges, ECPD recommends revising Chapter 22½ to permit increased penalties and towing of vehicles for those illegally soliciting rides, and suspending vehicle permits and chauffeur registrations for those having received three or more citations adjudicated to be in violation of the same offense within a 24-month period.

Jeffery D. Halsey, Director, Environmental and Consumer Protection Division, (954) 519-1468

MOTION TO ADOPT budget Resolution No. 2018-240 in the amount of $450,000 to recognize revenue from Miami-Dade, Monroe and Palm Beach Counties, within the General Fund for costs associated with a previously approved interlocal agreement for coordination and facilitation services for the Southeast Florida Regional Climate Change Compact.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

Budgetary actions which recognize additional revenue require the approval of the Broward County Board of County Commissioners.

Recognizes revenues provided under an interlocal agreement in cost share support of the agreement with the Institute for Sustainable Communities (ISC) for services rendered to the Southeast Florida Regional Climate Change Compact (Compact).

None taken.

THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT AND ENVIRONMENTAL PLANNING AND COMMUNITY RESILIENCE DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

This item supports the Commission’s Value of "Encouraging investments in renewable energy, sustainable practices and environmental protection," Goal 1: Seek funding for, implement policies and pursue projects promoting, the use of alternative energies and sustainable practices and Goal 2: Proactively lead in the planning, design and construction of projects supporting resilience and climate adaptation, including coordination with other entities to foster resilient design as part of local and regional projects, especially shore protection efforts.

Support for this item recognizes revenues provided under an Interlocal Agreement among Broward, Palm Beach, Miami-Dade, and Monroe Counties (partners in the Southeast Florida Regional Climate Change Compact) approved by the Board of County Commissioners on March 20, 2018 (Item No. 17). The Interlocal Agreement provides for Broward County to manage a three-year contract agreement with Institute of Sustainable Communities for collaboration and facilitation services in furtherance of the Southeast Florida Regional Climate Change Compact, and commits partner counties in the Compact to contribute $50,000 for each of the three years covered by the agreement, for a total of $600,000 for the full three-year agreement.

Broward County’s share of the cost in budgeted within the Environmental Planning and Community Resilience Division's portion of the General Fund. Broward County will receive a total of $450,000 from the other three Compact counties, to be recognized within this same fund.

Dr. Jennifer Jurado, Chief Resilience Officer and Director, Environmental Planning & Community Resilience Division, (954) 519-1464

MOTION TO ADOPT budget Resolution No. 2018-241 within the Environmental Planning and Community Resilience Division’s portion of the General Fund in the amount of $69,099 for the purpose of recognizing cost share funds received to date by sponsors and registrants of the 9th Annual Southeast Florida Regional Climate Leadership Summit, held December 14-15, 2017.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with Broward County Code, Chapter 1, section 1-20, Broward County Board of County Commissioner’s action is necessary to accept and recognize this cost-share funding in the Environmental Planning and Community Resilience Division's portion of the General Fund.

Recognizes revenues provided by sponsors and registrants in support of the 9th Annual Southeast Florida Regional Climate Leadership Summit.

None taken.

THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT AND ENVIRONMENTAL PLANNING AND COMMUNITY RESILIENCE DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

This item supports the Commission Value of "Encouraging investments in renewable energy, sustainable practices and environmental protection," Goal 1: Seek funding for, implement policies and pursue projects promoting, the use of alternative energy, resource conservation, sustainable practices and environmental protection, Goal 2: Proactively lead in the planning, design and construction of projects to support community resilience and climate adaptation, including coordination with other entities to foster resilient design as part of all local and regional projects, Goal 3: Educate, through a variety of means, about the fragile South Florida ecosystems and impacts of severe weather, sea level rise and climate change on the region and the Commission Value of “Cultivating community culture, arts, recreation and life-long learning,” Goal 1: Provide diverse artistic, cultural, educational, and historical amenities and programs that contribute to a vibrant, multi-cultural and economically-viable community, including an annual signature event.

Approval of this item recognizes the remainder of cost share funds received, $69,099, from the County's hosting of 9th Annual Southeast Florida Regional Climate Leadership Summit on December 14-15, 2017, an initiative of the Southeast Florida Regional Climate Change Compact.

Broward County is a partner county in the Southeast Florida Regional Climate Change Compact (Compact). Each year the Compact organizes an annual Summit, with hosting responsibilities that are rotated among the partner counties. In 2017, Broward County served as primary organizer and host of the 9th Annual Compact Summit at the Broward County Convention Center, through the Environmental Planning and Community Resilience Division. Summit expenses were met through a combination of dedicated sponsorships and event registration. Staff utilized the County's Advantage Marketing Program to solicit sponsors for this event. Revenues collected were used to meet 2017 expenses and any excess funds will be reserved for future Compact initiatives and Summit expenditures.

Expenses for the 2017 Summit included catering, audio-visual services, electrical services, promotional materials, printing, security and other miscellaneous costs, totaling $157,879 for 650 attendees. Staff secured $130,100 in sponsorship commitments. The Division also collected $67,079 in registration fees. On October 14, 2017 (Agenda Item No. 15), a budget Resolution was adopted to recognize $71,745 received prior to the Summit, to meet short-term Summit expenses, with the remaining revenues to be recognized in a future item. This item recognizes cost-share funds received in the amount of $69,099.

Background
The First Annual Southeast Florida Regional Climate Leadership Summit was hosted by Broward County in October 2009. This event led to the adoption of the Southeast Florida Regional Climate Change Compact by Broward, Palm Beach, Miami-Dade and Monroe Counties in January 2010, a joint commitment to collaborate regionally in climate mitigation and adaptation planning. Compact commitments have included the creation of a Regional Climate Action Plan and the annual convening of a Regional Climate Leadership Summit to maintain collaborations, assess progress, and coordinate future actions. Broward County also hosted the 5th Annual Summit in November 2013. Broward County hosted the 9th Annual Summit on December 14 -15, 2017, in collaboration with our Compact partners.

Dr. Jennifer Jurado, Director, Environmental Planning & Community Resilience Division, (954) 519-1464

MOTION TO APPROVE Second Amendment to the Parks for People Grant Agreement with the Town of Davie for a project at Davie Wetlands Preserve, providing for a no-cost, 24 month extension in contract term from September 20, 2017 to September 20, 2019. (Commission District 5)

ACTION:  (T-10:43 AM)  Approved.  Per the Tuesday Morning Memorandum:  Currently reads: “ MOTION TO APPROVE:…providing for a no-cost 24-month extension contract term from September 20, 2017, to September 20, 2019.” Should read: “MOTION TO APPROVE: ...providing for reinstatement of the Agreement and a no-cost, 24-month extension to the contract term from September 20, 2017, to September 20, 2019; and authorize the County Administrator to execute the Second Amendment to the Agreement.”

VOTE:  8-0. Commissioner Sharief was not present.

Board action is necessary to approve the amended grant agreement providing additional time for project completion and subsequent reimbursement of funds.

The action approves a 24 month extension in contract agreement with the Town of Davie to allow for completion of a Parks for People Grant through the Land Stewardship Program supporting improvements at Davie Wetlands Preserve.

None taken.

THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT AND THE ENVIRONMENTAL PLANNING AND COMMUNITY RESILIENCE DIVISION (EPCRD) RECOMMEND APPROVAL OF THE ABOVE MOTION.

This item supports the Commission Value of “Encouraging investments in renewable energy, sustainable practices and environmental protection,” Goal 2: Proactively lead in the planning, design and construction of projects supporting resilience and climate adaptation, including coordination with other entities to foster resilient design as part of local and regional projects.

Approval of this item provides the Town of Davie with an additional 24 months to complete land preservation activities at the Davie Wetland Preserve in accordance with the terms of the Parks for People Grant originally approved by the Board under the Safe Parks and Land Stewardship Program on January 15, 2013 (Item No. 15). The grant provides up to $75,000 in reimbursement for installing green amenities including native landscaping, recycled material picnic facilities including trash bins, and a pervious concrete walking path at Davie Wetland Preserve.

The Davie Wetland Preserve is a 115-acre park located on the east side of SW 136th Avenue north of SW 26th Street, originally purchased by the Town of Davie in January 2004 for $8,900,000, with partial funding from the Florida Communities Trust. Additional reimbursement of $2,000,000 was applied for and approved through the Broward County Land Preservation Bond Program and the Broward County Board of County Commissioners in July 2005. A management plan for the site was developed by the Town and approved by the Land Preservation Advisory Board in 2007. This plan meets the requirements of the funding entities, which includes providing public access, shared-use trails, picnic and playground areas and outdoor recreation and education programs compatible with those goals.

Initial development of this bond site has been delayed due to anticipated developer mitigation requirements which have subsequently been removed. The Town has designed and is ready to implement a modified development plan which incorporates a smaller wetland feature while maintaining environmentally conscious amenities. These amenities have been designed to be consistent with the current neighborhood and Town of Davie development trends. Environmentally sustainable landscaping is proposed for the purpose of maintaining water quality, enhancing natural and cultural resources, and for outdoor recreation and educational programs. The current grant and agenda item supports these enhancements.

The County will monitor the project site annually through the Land Stewardship Program, for compliance with the provisions of the Davie Wetland Preserve Management Plan.

The County attorney’s office has provided legal review and approval as to form.

Dr. Jennifer Jurado, Director, Environmental Planning & Community Resilience Division, (954) 519-1464

In accordance with Broward County Code, Chapter 1, section 1-20, Broward County Board of County Commissioner’s action is necessary to accept and recognize this cost-share funding in the Environmental Planning and Community Resilience Division’s portion of the General Fund.

Recognizes revenues provided in cost share support of Water Matters Day 2018.

None taken.

THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT AND THE ENVIRONMENTAL PLANNING AND COMMUNITY RESILIENCE DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

Approval of this item supports the Commission’s Value of “Encouraging investments in renewable energy, sustainable practices and environmental protection” and Goal 3: Increase water quality protection efforts and lead creative approaches to water storage and aquifer recharge, as well as diversification of water supplies, regionally, and Goal 4: Educate, through a variety of means, about the fragile South Florida ecosystems and impacts of severe weather, sea level rise and climate change on the region; by hosting this annual event to promote environmental education and resource conservation throughout Broward County.

This item recognizes the cost share support provided by event sponsors to promote and host the 2018 Water Matters Day, an event which draws thousands of residents annually.

Hosting of Water Matters Day 2018 resulted in costs of $21,450 that were budgeted for expenditure and are reflected in the Budget Resolution (Exhibit 1). Sponsorships were received from public and private partners in accordance with Advantage Marketing Guidelines and included support from the Broward Workshop, Central Broward Water Control District, City of Cooper City, City of Fort Lauderdale, City of Coconut Creek, Town of Davie, City of Sunrise, City of Hollywood, Town of Southwest Ranches, Old Plantation Water Control District, South Broward Drainage District, 300 Engineering, Nova Consulting, Carollo Engineers, AECOM, The Chappell Group, Florida Power and Light, and Allstate Resource Management. Costs for Water Matters Day included printing, media purchases, promotional materials, tents, entertainment, security, and other miscellaneous costs.

For the past 15 years, the Broward County Board of County Commissioners, along with numerous public and private partners, has supported Water Matters Day, a community educational event that provides Broward County residents with information and tools on how to preserve and protect our water resources. The event helps Broward County residents make the connection between their daily activities and the impact they have on our local water resources and natural environment. The 16th Annual Water Matters Day’s theme of “Water Matters…and Conservation Pays!” focused on the need to conserve water as well as other natural resources and the promotion of NatureScape Broward principles and water resources conservation.

Dr. Jennifer Jurado, Director, Environmental Planning & Community Resilience Division, (954) 519-1464

MOTION TO FILE semiannual financial summary for the Park, Open Space and Recreational Trust Fund for the six months ended March 31, 2018.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Administrative Code, Chapter 22, Part IV, Section 22.24, a semiannual financial summary shall be prepared and filed by the Accounting Division with the Board of County Commissioners for the Park, Open Space and Recreational Trust Fund.

Compliance with the Broward County Administrative Code, Chapter 22, Part IV, Section 22.24.

None.

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE ACCOUNTING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

In accordance with the Broward County Administrative Code, Chapter 22, Part IV, Section 22.24, a semiannual financial summary shall be prepared and filed with the Board of County Commissioners for the Park, Open Space and Recreational Trust Fund.

The Park, Open Space and Recreational Trust Fund semiannual financial summary for the six months ended March 31, 2018 reflects assets of  $2,526,493, total revenues of $727,373, and a fund balance of $2,526,493.

Dan West, Director, Parks and Recreation Division, (954) 357-8100
Susan Friend, Director, Accounting Division, (954) 357-7140

MOTION TO APPROVE lists of checks issued and electronic payments made from January 1, 2018 through March 31, 2018.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

Board approval of these checks issued and electronic payments made are required by Florida Statute §136.06(1).

Compliance with Florida Statute §136.06(1).

None.

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE ACCOUNTING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

In accordance with Florida Statute §136.06(1), checks issued and electronic payments made by the Board of County Commissioners must be recorded in the minutes of the Board meetings. The attached exhibits list the checks issued and electronic payments made for each month as follows: Exhibit 1 - January 1, 2018 through January 31, 2018; Exhibit 2 - February 1, 2018 through February 28, 2018; Exhibit 3 - March 1, 2018 through March 31, 2018.

Susan Friend, Director, Accounting Division, (954) 357-7140

MOTION TO APPROVE threshold increase for the Agreement between Broward County and DLT Solutions LLC, for SolarWinds Licensing and Maintenance Master Agreement No. R2112431G1, in the estimated amount of $755,000, for Enterprise Technology Services Division and various County agencies.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with Broward County Procurement Code, Section 21.36, the Director of Purchasing may purchase directly, without bids or quotations, from a General Services Administration (GSA) contract from federal, state or local contracts if the awarding jurisdiction and/or the vendor agree to allow the County to purchase therefrom. Additionally, in accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all awards exceeding $250,000 per annum or $400,000 in a multi-year period.

Approves the increase of the total not-to-exceed threshold from $385,000 to $755,000 for the remaining three years of the current contract terms and conditions to provide Solarwinds product, licensing, and support plans.

None.

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT, THE ENTERPRISE TECHNOLOGY SERVICES DIVISION, AND THE PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

This item supports the Board's Value of "Consistently delivering responsive, efficient, quality services to the public and internal customers"; its Goal is to build into every process and service effective checks and balances that do not cause inefficiency, but rather ensure consistency, continuity, and quality.

On February 14, 2017, Enterprise Technology Services Division (ETS), in conjunction with the Purchasing Division, awarded a Sole Brand contract utilizing GSA Contract GS-35F-267DA with DLT Solutions, LLC for the purchase of Solarwinds Software, Licensing and Support subscriptions. A Request for Quote indicated DLT Solutions was the only qualified vendor under GS-35F267DA to provide Solarwinds product. A market analysis was performed, and the findings indicated DLT Solutions as the lowest price vendor. The award for Quote No. R2112431G1 specified an estimated annual contract threshold of $58,012 up to the expiration of April 10, 2021, a total potential four-year contract value of $99,396. Solarwinds provides a variety of Helpdesk software, and systems monitoring tools for use within large, campus networks. As a County standard, Enterprise Technology Services sought input from various agencies on their needs related to the use of Solarwinds product, licensing, and support plans to consolidate multiple agency contracts into a single enterprise contract. In June 2017, the demand on this contract reached the initial annual threshold and requests continued to increase as multiple agencies standardized on the product line. An analysis of agency requests determined new product licensing drove a considerable amount of the expenditures. On June 22, 2017, the Purchasing Division increased the then-current threshold from $58,012 to $120,000 and the total not-to-exceed amount through April 2021 from $99,396 to $187,000.

On July 14, 2017, additional requests for Solarwinds products by agencies drove the need for Enterprise Technology Services to recommend a final annual increase of $80,000 for the current contract term, bringing the current threshold from $120,000 to $200,000, and a total potential estimated contract value up to the not-to-exceed amount of $385,000. The increase allowed agencies to purchase necessary software tools to automate many of the manual administrative functions of the systems specific to their agencies' functions. On August 10, 2017, the Purchasing Division retroactively increased the threshold from $120,000 to $200,000 and the total not-to-exceed through April 10, 2021 from $187,000 to $385,000.

The purpose of this action is to increase the total estimated contract value to $755,000 up to the expiration date of April 11, 2021. Agencies with existing software will require the continuing renewal of support and maintenance plans. County agencies continue to expand on the Solarwinds product licensing and have expressed a need to implement new product. This request allows for an annual contract threshold of $185,000 for the remaining three years of the GSA contract term. On May 1, 2018, the Purchasing Division recommended the approval of the increase of the not-to-exceed threshold through April 10, 2021, from $385,000 to $755,000.

John Bruno, Chief Information Officer, Enterprise Technology Services Division, (954) 357-8821

MOTION TO AWARD open-end contract to single bidder, Arrowmail Presort Company, Inc., for Mailing Services, Bid No. OPN2115594B1, for the Enterprise Technology Services Division, in the three-year initial term estimated amount of $617,020, inclusive of allowances in the amount of $537,000, and authorize the Director of Purchasing to renew the contract for two one-year periods, for a five-year potential estimated amount of $1,028,367. The initial contract period shall begin on the date of award and terminate three years from that date.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides an open-end contract for processing services of the mail for various County agencies.

None.

THE PURCHASING DIVISION AND THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/ENTERPRISE TECHNOLOGY SERVICES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
 

The Office of Economic and Small Business Development did not reserve this project for Small Business Enterprises under the Sheltered Market Program, or assign County Business Enterprise (CBE) participation goals to this solicitation, based on the review of services requested (Exhibit 2).

The purpose of this contract is to provide mailing services which include mail processing, metering sealing, weighing, addressing, labeling, folding, inserting, tabbing, data services, machine barcoding, pre-sorting and sorting, special mailings, processing of certified and express mail, postcards, packages, commingling of flat letters and metered mail, and same day pick-up from specified County locations and delivery to the United States Post Office.

The allowances included in this contract, in the total amount of $537,000 for the three-year initial term, cover postage fees associated with mailings. Expenditures for the postage allowance items must be approved by the contract administrator and will be reimbursed at the contractor's actual incurred cost, without mark-up (Exhibit 1 - Bid Allowance Line).

In accordance with the Broward County Living Wage Ordinance No. 2008-45, as amended, Section 26-101 (i), these are covered services. Arrowmail Presort Company, Inc. has agreed to be bound to the contractual obligations of the Living Wage Ordinance.

In accordance with the Broward County Workforce Investment Program, Broward County Administrative Code, Section 19.21, these services are subject to the Workforce Investment Program. Arrowmail Presort Company, Inc. has agreed to be bound to the contractual obligations of the Workforce Investment Program.

The Enterprise Technology Services Division has reviewed the bid submitted by Arrowmail Presort Company, Inc. and concurs with the recommendation for award (Exhibit 3). There were no final vendor performance evaluations completed for Arrowmail Presort Company, Inc.; however, Arrowmail Presort Company Inc. was awarded an interim contract, for which the Contract Administrator completed an interim vendor performance evaluation. Arrowmail Presort Company, Inc. received an overall score of 4.58 out of a possible 5.  

The Purchasing Division researched the prices submitted by the single bidder, Arrowmail Presort Company, Inc., and has determined that the prices submitted are fair and reasonable based upon a comparison to the current contract and a local government contract (Exhibit 4). 

The initial bid submitted by Arrowmail Presort Company, Inc. was $631,090.35; the vendor offered a voluntary price reduction for Line Item 4, from $.02 to $.015 each for Process Service Fee: Addressing (Ink Jet); Line Item 10, from $.007 to $.004 each for Process Service Fee: Folding and Inserting; Line Item 25, from $.05 to $.012 each for Process Service Fee: Certified Mail; Line Item 26, from $.05 to $.012 each for Process Service Fee: E-Certified Mail; and for Line Item 27, from $.05 to $.015 each for Process Service Fee: Express Mail, resulting in an overall savings of $14,070 and a revised total estimated three-year initial term amount of $617,020.35. The Broward County Procurement Code, Section 21.30.f.2(c), allows for acceptance of a voluntary reduction after bid opening, if such reduction does not result in the modification or deletion of any condition of the bid.

Incumbent: Interim contract to Arrowmail Presort Company, Inc. Contract Number and Title: K1229009X1, Mail Fulfillment Services. Contract Term: February 20, 2018 and continue on a month-to-month basis for a period not to exceed six months, or until award of a replacement contract, whichever occurs first. Expenditures to date: $19,327.95.

There was no protest of appeal filed regarding this procurement.

The bid posted on March 28, 2018 and opened on April 6, 2018; one bid was received with no declinations (Exhibit 1).

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

MOTION TO AWARD open-end contract to low bidder, Integrity Medical Solutions, Inc., for Westcot Cots, Racks and Dust Covers, Bid No. OPN21160929B1, for the Human Services Department, in the annual estimated amount of $234,500, and authorize the Director of Purchasing to renew the contract for two one-year periods, for a three-year potential estimated amount of $703,500. The initial contract period begins on the date of award and terminates one year from that date.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides an open-end contract for the purchase of cots and related accessories to support emergency operations at various shelter locations in Broward County.

None.

THE PURCHASING DIVISION AND THE HUMAN SERVICES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) did not reserve this project for Small Business Enterprises under the Sheltered Market Program or assign County Business Enterprise participation goals to this solicitation based upon the requirements of the intended funding source, the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) (Exhibit 2).

The purpose of this contract is to provide cots, racks, dust covers, and bedding for use in the operation of special needs shelters at various locations in Broward County.

This contract was solicited in compliance with the federal procurement process to allow Broward County to be in a position of eligibility to receive FEMA reimbursement upon the occurrence of a declared emergency event and utilization of this contract.

The Human Services Department has reviewed the bid submitted by Integrity Medical Solutions, Inc., and concurs with the recommendation for award (Exhibit 3).

One final vendor performance evaluation was completed for Integrity Medical Solutions, Inc.; the firm has an overall rating of 4.89 out of a possible rating of 5.0. A copy of the vendor performance evaluation is available upon request.

The Purchasing Division reviewed the prices submitted by the low bidder, Integrity Medical Solutions, Inc., and determined that the prices submitted are fair and reasonable in comparison to the initial estimate and the prices submitted by other firms in response to this solicitation (Exhibit 4).

There was no protest or appeal filed regarding this procurement.

The bid posted on March 21, 2018 and opened on April 9, 2018; four bids were received with no declinations (Exhibit 1).

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

MOTION TO AWARD open-end contract to low bidder, Advanced Roofing, Inc., for Roofing Services, Bid No. OPN2114584B1, for the Port Everglades Department, in the annual estimated amount of $2,422,875, which includes allowances in the amount of $20,000, and authorize Director of Purchasing to renew the contract for two one-year periods, for a three-year potential estimated amount of $7,268,625. The initial contract period shall begin on the date of award and shall terminate one year from that date, contingent upon the receipt and approval of performance and payment guaranty.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides an open-end contract for roofing services for the Port Everglades Department and other Broward County facilities.

None.

THE PURCHASING DIVISION AND THE PORT EVERGLADES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) designated this project as a reserved project for County Business Enterprise (CBE) firms (Exhibit 2).

The purpose of this contract is to provide roofing services for the Port Everglades Department and other Broward County agencies.

Pursuant to Section 1-81.3(e) of the County Business Opportunity Act of 2012, when a CBE reserve is established, CBEs and non-CBEs may respond to the solicitation. If no CBE firm is available to perform the reserved work, a non-CBE firm may be awarded the contract. The solicitation yielded responses from two non-CBE vendors. No CBE vendors responded to the solicitation.

In an effort to encourage participation by potential CBE bidders, the solicitation provided for reduced bonding in the amount of $200,000 with the provision that if the ordered amount of the contract exceeds the amount of the payment and performance bond, including completed or in progress work orders, the contractor will be required to provide an increased payment and performance bond equal to 100% of the amount of current and future orders. This requirement shall also apply to any alternate forms of security provided by the contractor. The contract administrator will monitor ordered amounts and notify the contractor to increase bonding prior to exceeding the amount of the reduced payment and performance bond of the awarded contract.

The procurement carries a $200,000 performance and payment guaranty. The Purchasing Division confirmed with the surety company that Advanced Roofing, Inc. has the capacity to obtain the minimum required guaranty.

The allowances in this contract, in the annual not-to-exceed amount of $20,000, include: $10,000 for non-County agency permits and fees, and $10,000 for parts to cover the cost of materials that are not covered by existing bid items, but may be necessary to successfully complete the required repair or replacement.

Expenditures under the allowances must be pre-approved by the contract administrator prior to purchase and will be reimbursed at the contractor's actual incurred cost, without mark-up (Exhibit 1).

In accordance with the Broward County Workforce Investment Program, Broward County Administrative Code, Section 19.21, these services are subject to the Workforce Investment Program. Advanced Roofing, Inc. agrees to be bound to the contractual obligations of the Workforce Investment Program.

The Port Everglades Department has reviewed the bid submitted by Advanced Roofing, Inc. and concurs with the recommendation for award (Exhibit 3). Five vendor performance evaluations were completed for Advanced Roofing, Inc.; the firm has an overall rating of 3.98 out of a possible 5.0. Copies of the vendor's performance evaluations are available upon request.

The Purchasing Division researched the prices submitted by the recommended bidder, Advanced Roofing, Inc., and determined that the prices submitted are fair and reasonable in comparison to the previous Broward County contract and relevant price indices (Exhibit 4).

There was no protest or appeal filed regarding this procurement.

The solicitation posted on February 16, 2018 and opened on March 16, 2018; two bids were received with no declinations (Exhibit 1).

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

A. MOTION TO AWARD fixed contract to the low bidder, Poole & Kent Company of Florida, for North Regional Wastewater Treatment Plant Reclaimed Water Plant Expansion, Bid No. PNC2116193C1, for Water and Wastewater Services, in the amount of $53,204,000, which includes allowances in the amount of $2,125,000 and optional items in the amount of $305,000, to be substantially completed within 874 calendar days from the Project Initiation Date listed in the Second Notice to Proceed, contingent upon the receipt and approval of insurance/performance and payment guaranty and authorize the Mayor and Clerk to execute same. (Commission District 4)

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

B. MOTION TO APPROVE increase of change order allowance by 5%, in addition to the allowable 5% administrative increase, for a total change order allowance of 10% to address unforeseen conditions and regulatory requirements that may be identified during construction.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

A. In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000.

B. In accordance with the Broward County Procurement Code, Section 21.73.c, the Board is required to approve any change order allowance increase exceeding 5% of the original contract amount.

A. Provides all labor, materials, equipment, services and incidentals for the reclaimed water plant expansion at the North Regional Wastewater Treatment Plant.
 
B. Provides an additional change order allowance for the contract administrator to approve change orders over the standard 5% allowance to address unforeseen conditions and regulatory requirements.

None.

THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) goal of 25% for this contract. Poole & Kent Company of Florida committed to 25.01% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 3).

Chapter 2008-232 of the Laws of Florida established the Leah Schad Memorial Ocean Outfall Program (ACT), which established a timeline for the elimination of existing discharges of wastewater. In addition, there is a requirement that by 2025, 60% of the wastewater treatment flows must be reused for beneficial purposes and the use of the outfalls for wastewater disposal be restricted to wet weather flows from permitted reuse systems. In order to comply with this legislation, additional treatment is necessary to treat the wastewater so that it can be reclaimed. The North Regional Wastewater Treatment Plant reclaimed water plant expansion provides an additional 16 million gallons per day of reclaimed water. The work includes: 1) modification of the existing filter feed pump station to pump approximately 29 million gallons per day; 2) installation of a new top feed upflow filter unit at 26 million gallons per day; 3) installation of a new chlorine contact tank for the disinfection process; 4) new chemical storage tanks and chemical transfer/metering pumping equipment; and 5) new two-story concrete electric building to house new electrical transformers, motor control centers, standby generators and mechanical appurtenances associated with this expansion.

This procurement carries a 100% performance and payment guaranty. The Purchasing Division confirmed with the surety company that Poole & Kent Company of Florida has the capacity to obtain the required guaranty.

The allowances incorporated into this contract in the amount of $2,125,000 include: $2,090,000 for non-Broward County permit fees; $10,000 for Broward County permit fees; $2,000 for Water and Wastewater Services/Broward Sheriff's Office Identification badges; $20,000 for testing fees; and $3,000 for fire watch fees. Expenditures under these allowance items must be approved by the contract administrator and will be reimbursed at the contractor's actual costs without mark-up.

In accordance with the Broward County Workforce Investment Program, Broward County Administrative Code, Section 19.21, these services are subject to the Workforce Investment Program. Poole & Kent Company of Florida has agreed to be bound to the contractual obligations of the Workforce Investment Program.

The low bidder, Poole & Kent Company of Florida, is a non-local business. Kirlin Florida, LLC, the second bidder, is a local business, and its bid amount was within 10% of the non-local bidder's bid amount. Therefore, in accordance with the Local Preference Ordinance, the Best and Final Offer (BAFO) process was extended to Poole & Kent Company of Florida and Kirlin Florida, LLC. After review of the BAFO responses, Poole & Kent Company of Florida was determined to be the low, responsive responsible bidder resulting in a savings of $2,421,000 (Exhibit 2).

Water and Wastewater Services reviewed the bid submitted by Poole & Kent Company of Florida and concurs with the recommendation for award (Exhibit 4). One final vendor performance evaluation has been completed for Poole & Kent Company of Florida; the firm has a rating of 4.76 out of a possible 5.0. Copies of the vendor performance evaluations are available upon request.
 

The purchasing agent has researched the prices submitted by the recommended bidder, Poole & Kent Company of Florida, and has determined that the prices submitted are fair, reasonable and aligned with market analysis for the industry (Exhibit 5).

There was no protest or appeal filed regarding this procurement.

This bid posted on February 14, 2018 and opened on March 21, 2018; two bids were received with no declinations (Exhibit 1).

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

MOTION TO AWARD fixed contract to low bidder, Altec Industries, Inc., Bid No. TRN2115687B1, for Pole Crane Truck, for the Traffic Engineering Division, in the amount of $324,014 for the purchase of one pole crane vehicle for intersection maintenance and repairs.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides a fixed contract for the purchase of one customized pole crane vehicle for the Traffic Engineering Division's daily intersection maintenance and repair operations.

None.

THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/TRAFFIC ENGINEERING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development did not establish goals for this procurement for Small Business Enterprises (SBE) under the Sheltered Market Program, or assign County Business Enterprise (CBE) participation goals based on a review of the product required (Exhibit 3).

The purpose of this contract is to procure one pole crane truck for use by the Traffic Engineering Division to ensure continuity of its day-to-day intersection maintenance and repair operations. This contract will allow the using agency to replace a different unit, currently in use, that serves the same purpose and has reached its useful life.

The low bidder, Altec Industries, Inc., is a non-local business. The second low bidder, SBL Freightliner, LLC. D/B/A Lou Bachrodt Freightliner, is a local business and its bid amount was within 10% of the non-local bidder's bid amount. Therefore, in accordance with the Local Preference Ordinance, the Best and Final Offer (BAFO) process was extended to Altec Industries, Inc. (a non-local business) and SBL Freightliner, LLC. D/B/A Lou Bachrodt Freightliner. No bids were received in response to the BAFO, and the award is being recommended to the low bidder, Altec Industries, Inc. (Exhibit 2).  

The Broward County Traffic Engineering Division reviewed the bid submitted by Altec Industries, Inc. and concurs with the recommendation for award (Exhibit 4). One performance evaluation was completed for Altec Industries, Inc.; the firm has an overall rating of 4.50 out of a possible 5.0. Copies of the performance evaluation are available upon request.

The Purchasing Agent has researched the prices submitted by the recommended bidder, Altec Industries, Inc., and has determined that the prices submitted are fair, reasonable and aligned with market analysis for the industry (Exhibit 5).
 

There was no protest or appeal filed regarding this procurement.

This contract does not replace any other contract.

The bid posted on January 19, 2018 and opened on February 9, 2018; two bids and one declination were received (Exhibit 1).

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

A. MOTION TO AWARD fixed contract to low bidder, Lanzo Construction Co., Florida, for Hillsboro Mile Sanitary Sewer Improvements, Bid No. PNC2115756C1, for Water and Wastewater Services, in the amount of $9,782,573, which includes allowances in the amount of $232,000, to be substantially completed within 365 calendar days from the Project Initiation Date listed in the Second Notice to Proceed, contingent upon the receipt and approval of insurance/performance and payment guaranty and authorize the Mayor and Clerk to execute same. (Commission District 4)

(Commissioner Udine pulled this item.)

ACTION:  (T-11:23 AM)  Approved.  (Refer to minutes for full discussion.)

VOTE:  7-0. Commissioner Udine abstained from voting, and was out of the room during the vote. Commissioner Sharief was not present.
 
B. MOTION TO APPROVE increase of change order allowance by 5%, in addition to the allowable 5% administrative increase, for a total change order allowance of 10% to address unforeseen conditions and regulatory requirements that may be identified during construction.

(Commissioner Udine pulled this item.)

ACTION:  (T-11:23 AM)  Approved.  (Refer to minutes for full discussion.)

VOTE:  7-0. Commissioner Udine abstained from voting, and was out of the room during the vote. Commissioner Sharief was not present.

A. In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000.

B. In accordance with the Broward County Procurement Code, Section 21.73.c, the Board is required to approve any change order allowance increase exceeding 5% of the original contract amount.

A. Provides all labor, materials, equipment, services and incidentals for Hillsboro Mile sanitary sewer improvements.
 
B. Provides an additional change order allowance for the contract administrator to approve change orders over the standard 5% allowance to address unforeseen conditions and regulatory requirements.

None.

THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) goal of 30% for this contract. Lanzo Construction Co., Florida committed to 30.59% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 2).

The purpose of this project is for infrastructure site work, which includes a new gravity sewer system, removal of the existing gravity sewer system, installation of a new force main, and pump replacement at several existing lift stations located within the Hillsboro Mile service area.

This procurement carries a 100% performance and payment guaranty. The Purchasing Division confirmed with the surety company that Lanzo Construction Co., Florida has the capacity to obtain the required guaranty.

The allowances incorporated into this contract in the amount of $232,000 are for non-Broward County permit fees. Expenditures under this allowance item must be approved by the contract administrator and will be reimbursed at the contractor's actual costs without mark-up.

In accordance with the Broward County Workforce Investment Program, Broward County Administrative Code, Section 19.21, these services are subject to the Workforce Investment Program. Lanzo Construction Co., Florida has agreed to be bound to the contractual obligations of the Workforce Investment Program.

Water and Wastewater Services reviewed the bid submitted by Lanzo Construction Co., Florida and concurs with the recommendation for award (Exhibit 3). Five final vendor performance evaluations have been completed for Lanzo Construction Co., Florida; the firm has a rating of 3.90 out of a possible 5.0. Copies of the vendor performance evaluations are available upon request.

The purchasing agent has researched the prices submitted by the recommended bidder, Lanzo Construction Co., Florida, and has determined that the prices submitted are fair, reasonable and aligned with market analysis for the industry (Exhibit 4).

There was no protest or appeal filed regarding this procurement.

This bid posted on December 20, 2017 and opened on March 23, 2018; five bids were received with no declinations (Exhibit 1).

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

A. In accordance with the Broward County Procurement Code, Section 21.34, a sole source/brand procurement above the award authority of the Director of Purchasing must be approved and awarded by the Board.

B. In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or exceeding $400,000 for a multi-year period.

A. and B. Provides for the sole source/brand designation and authorizes the Director of Purchasing to award the resulting contract for FLIR Thermal Vehicle Video Detection Equipment and Repairs.

None.

THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/TRAFFIC ENGINEERING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
 

The purpose of this contract is to provide FLIR Thermal Vehicle Video Detection equipment and repairs. The Traffic Engineering Division currently utilizes the FLIR brand of equipment for the purpose of operation, maintenance, and repair of signalized intersections as part of various roadway construction projects, newly constructed traffic signals, and signal reconstructions.

On March 12, 2018, the Purchasing Division issued a Request for Information (RFI) to ascertain whether there were any other entities able to provide FLIR Thermal Vehicle Video Detection equipment approved by Florida Department of Transportation (FDOT). There were two responses to the RFI: Control Technologies, Inc., and Donatini, Inc. The Purchasing Division confirmed that Control Technologies, Inc. is the exclusive Sole Source vendor for FLIR products in the state of Florida (FDOT Contract No. ITB-DOT-15/16-9005-GH). The RFI response from the firm, Donatini, Inc., included only ten of the twenty necessary line items. The Purchasing Division confirmed that the firm, Donatini, Inc., Maritime Division is not on the manufacturer's authorized distributor list. Based on this information, the Director of Purchasing recommends approval of this sole source/brand designation (Exhibit 1).

Brenda J. Billingsley, Director, Purchasing Division, (954) 357 -6070

MOTION TO AWARD open-end, multiple-award contracts to all responsive, responsible bidders per Exhibit 4 for Bus Parts: New, Rebuilt, OEM, Aftermarket, Solicitation No. TRN2115605B1, for the Transit Division, in the annual estimated amount of $4,500,000 and authorize the Director of Purchasing to renew the contracts for two one-year periods, for a three-year potential estimated amount of $13,500,000. The initial contract period begins on the date of award and terminates one year from that date.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides multiple sources for cost-effective procurement of repair parts for Transit buses.

None.

THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT/TRANSIT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development reviewed the scope of work and determined that this project will not contain race-conscious goals for Disadvantaged Business Enterprises. The goal assignment for this project is race-neutral because federal funds are being utilized (Exhibit 2).

The purpose of this contract is to provide multiple sources for a cost-effective way to procure repair parts for Transit buses. It is the intent of the County to procure bus parts from the vendor offering the lowest price at the time of each individual order. Should the low bidder be unable to provide the required item, the County will proceed to the second low bidder and so on until the request can be filled. The County reserves this right in the event of an urgent, immediate need, and/or if delivery time and availability of service as requested cannot be met by the low bidder at the time of need.

The Transit Division has reviewed the bids submitted by the bidders and concurs with the recommendations for award. Multiple performance evaluations were conducted for 12 of the recommended vendors for an overall average rating of 3.475 out of 5.0. Satisfactory references were received for the remaining three of the recommended vendors in lieu of an established performance history with the County. Copies of the vendor performance evaluations are available upon request (Exhibit 3).

There were no protests filed regarding this procurement.

The bid posted on December 14, 2017 and opened on January 22, 2018; 26 bids were received with four declinations.

The Director of Purchasing has determined 11 bidders to be non-responsive for failure to submit Buy America Certification, as required by the Federal Transit Administration US Department of Transportation Funding Supplement, at the time of bid submission (Exhibit 1).

Incumbents: M & H Automotive, Inc.; Muncie Transit Supply; Mohawk Manufacturing & Supply Company; Expert Diesel; The Janek Corporation; Gillig, LLC; Electric Sales & Service, Inc.; Cummins Power South; The Aftermarket Parts Company, LLC (formerly NABI Parts, LLC and New Flyer Industries - Canada, ULC); NABI Parts LLC (now Aftermarket Parts Company); Sutrak Corporation; Southeast Power Systems of Tampa, Inc.; Smith Bros Truck Garage, Inc.; Reliable Transmission Service, Inc.; Palm Truck Centers, Inc.; New Flyer Industries - Canada ULC (now Aftermarket Parts Company); Neopart, LLC; Applied Graphics, Ltd. Contract Title: Bus Parts - New, Rebuilt, Original Equipment Manufacturer, Aftermarket; Contract No. V1267602B1. Contract Term: February 10, 2015 to May 9, 2018. Expenditures to date: $15,179,356.81;  Incumbent: MCI Service Parts, Inc., Contract Title: MCI Bus Parts, Proprietary, Contract No. V1267602B3; Contract Term: November 18, 2016 to May 9, 2018.  Expenditures to date: $113,999.76.

Brenda J. Billingsley, Director, Purchasing Division, (954) 357- 6070

MOTION TO AWARD open-end contract to low bidder, Continental Construction, USA, LLC, for Improvements at Broward County Bus Stops, Bid No. V2114813B1, for the Transit Division, in the estimated annual amount of $1,721,264, which includes allowances in the annual amount of $160,000, and authorize the Director of Purchasing to renew the contract for two optional one-year periods, for a potential three-year total amount of $5,163,792. The initial contract period shall begin on the date of award and shall terminate one year from that date, subject to the receipt and acceptance of Performance and Payment Guarantee.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides improvements to bus stops and installation of bus shelters and associated amenities (benches, lighting, trash receptacles, etc).

None.

THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT/TRANSIT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) established a Disadvantaged Business Enterprise (DBE) participation goal of 30% for this contract. Continental Construction, USA, LLC committed to 30% DBE participation, which has been reviewed and approved by the OESBD (Exhibit 2).
 

This contract provides for the construction of bus stop pads, installation of bus shelters and associated amenities (benches, lighting, trash receptacles, etc.) at various bus stop locations designated by the Broward County Transit Division (BCT), as part of Broward County's Bus Shelter and Bus Stop Improvement Program.

The pass-through allowance items will cover permits, inspections, irrigation system, landscaping,  specialized construction activities, and unforeseen miscellaneous parts and materials. Proof of the actual cost (no mark-ups) of the items being utilized as a pass-thru allowance must be attached to the final invoice submitted to the County for payment.

This procurement carries a 100% Performance Bond and a 40% Payment Bond. The Purchasing Division has confirmed with the surety company that Continental Construction, USA, LLC has the capacity to obtain the required bonds.

The initial bid submitted by Continental Construction, USA, LLC was $1,615,963; the Vendor offered a Voluntary Price Reduction resulting in a savings of $54,700 and a revised total estimated annual amount of $1,561,263. The Broward County Procurement Code, Section 21.30.f.2(c), allows for acceptance of a voluntary reduction after bid opening, if such reduction does not result in the modification or deletion of any condition of the bid.

The Transit Division reviewed the bid submitted by Continental Construction, USA, LLC. and concurs with the recommendation for award (Exhibit 3).

Five vendor performance evaluations were completed for Continental Construction, USA, LLC.; the firm has an overall rating of 3.49 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.

The purchasing agent has researched the prices submitted by the recommended bidder, Continental Construction, USA, LLC, and has determined that the prices submitted are fair, reasonable and aligned with market analysis for the industry (Exhibit 4).

The amounts referenced in this agenda were rounded to the nearest whole dollar. Vendor payments will be based on the actual bid amount. The bid tabulation reflects the actual amount of the award.

The bid posted on December 11, 2017 and opened on January 10, 2018; two bids were received with no declinations.

There were no protests received for this solicitation.

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

MOTION TO AWARD open-end contract to low bidder, Paragon Magnadata, Inc., for Magnetic Swipe Tickets, Bid No. TRN2115719B1, for the Transit Division, in the estimated annual amount of $133,488, and authorize the Director of Purchasing to renew the contract for two optional one-year periods, for a potential three-year total amount of $400,467. The initial contract period shall begin on the date of award and shall terminate one year from that date.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides magnetically encoded fare tickets for the use on Broward County Transit (BCT) bus fare boxes.

THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT/TRANSIT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
 

The Office of Economic and Small Business Development (OESBD) did not reserve this project for Small Business Enterprise under the Sheltered Market Program, or assign County Business Enterprise participation goals to this solicitation based on the review of products and services requested.

This contract provides for the furnishing of all labor, materials, equipment and services required to provide Broward County Transit (BCT) with magnetic stripe tickets on an as needed basis.

The initial bid submitted by the low bidder, Paragon Magnadata, Inc., was $136,975; the Vendor offered a Voluntary Price Reduction resulting in a savings of $3,487 and a revised estimated annual amount of $133,488. The Broward County Procurement Code, Section 21.30.f.2(c), allows for acceptance of a voluntary reduction after bid opening, if such reduction does not result in the modification or deletion of any condition of the bid.
 

The Transit Division reviewed the bid submitted by Paragon Magnadata, Inc. and concurs with the recommendation for award (Exhibit 3). No vendor performance evaluations were completed for Paragon Magnadata, Inc.

The purchasing agent has researched the prices submitted by the recommended bidder, Paragon Magnadata, Inc., and has determined that the prices submitted are fair, reasonable and aligned with market analysis for the industry (Exhibit 4).

The amounts referenced in this agenda item are rounded to the nearest whole dollar. Vendor payments will be based on the actual bid amount. The bid tabulation reflects the actual amount of the award.

Incumbent: Electronic Data Magnetics; Contract No. and Title:  V1281427B1, Magnetic Swipe Tickets; Contract Term:  April 1, 2015 through June 30, 2018.  Expenditures to date:  $229,355.

The bid posted on January 17, 2018 and opened on January 31, 2018; three bids were received with two declinations.

There were no protests received for this solicitation.

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

MOTION TO APPROVE fixed contract to the awarded vendor, Creative Bus Sales, Inc., from the Florida Department of Transportation Contract No. TRIPS-17-CA-CBS; Standard Cutaway Chassis Type Transit Vehicles; for the purchase of 20 cutaway-type vehicles for the Transit Division, in the amount of $2,183,030.

ACTION:  (T-10:43 AM)  Approved, as amended, with Yellow-Sheeted Additional Material, dated May 22, 2018, submitted at the request of Finance and Administrative Services Department.

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000.

Provides for the purchase of 20 cutaway-type liquid propane gas-powered, environmental-friendly vehicles for the Transit Division's Community Bus Program.

None.

THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT/TRANSIT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

This item supports the Board's vision of a sustainable system of world-class intermodal transportation, infrastructure, quality human services, public safety, affordable housing, recreation, arts and culture, complementing and balancing our natural resources and environment and its values cooperatively delivering an efficient and accessible regional intermodal transportation network, encouraging investments in renewable energy, sustainable practices and environmental protection, and consistently delivering responsive, efficient, quality services to the public and internal customers by purchasing vehicles that run on propane fuel, which will reduce the use of fossil fuels and contribute to the County’s Climate Change Action Plan initiatives.
 

The Office of Economic and Small Business Development did not assign goals for this procurement because it is based on the use of a pre-existing State of Florida contract.

The purpose of this contract is to purchase 20 cutaway-type vehicles via the Florida Department of Transportation (FDOT) Contract No. TRIPS-17-CA-CBS at a unit cost of $109,152 for Transit Division.

In accordance with Section 21.36 of the Procurement Code, the Director of Purchasing may purchase directly from federal, state or local contracts, when the contract expressly permits or if the awarding jurisdiction and/or the vendor agree to allow the County to utilize the contract. By purchasing from this contract, the County will benefit from lower costs available through competitive pricing based on large volume discounts.

The State of Florida Solicitation No. TRIPS-17-CA-RFP, Standard Cutaway Chassis Type Transit Vehicles, was competitively solicited as a Request for Proposal (RFP) by Transit Research Inspection Procurement Services (TRIPS). The RFP posted on October 18, 2016 and publicly opened on December 16, 2016 with six responses received. TRIPS is a collaboration between FDOT’s Office of Freight, Logistics and Passenger Operations and the University of South Florida’s Center for Urban Transportation Research. Broward County Transit obtained FDOT’s approval to purchase 20 vehicles from Creative Bus Sales, Inc. (Exhibit 1).

By utilizing FDOT’s contract, the County is taking advantage of lower costs available through competitive pricing based on large volume discounts. FDOT pre-negotiated the pricing, which represents an additional cost-savings benefit for Broward County. Additionally, the County is benefiting by realizing economies of scale, reducing administrative costs of project solicitation, having a direct relationship with the manufacturer for added quality control, and the ability to select and customize vehicles that meet the County’s requirements. The contract also allows the County to promote its ongoing commitment to environmental sustainability by purchasing vehicles modified to use propane fuel. Propane, rather than gasoline or diesel, is less expensive, domestically produced and produces lower emissions.

Creative Bus Sales, Inc. (CBS) is the only Vendor that meets the vehicle requirements needed to support the Community Bus Program that is specific to vehicle type, size, seating capacity, type of fuel and fueling capacity. A price analysis was performed by FDOT prior to award and the prices were determined to be fair, reasonable and aligned with market analysis for the industry (Exhibit 5).

The amounts referenced in this agenda were rounded to the nearest whole dollar. Vendor payments will be based on the actual bid amount.

The Transit Division has reviewed the contract and additional submittals by CBS, and concurs with the recommendation for award (Exhibit 2).

No vendor performance evaluations have been completed for CBS.

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070

A. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, and Tax Refund Account No. xxxxxxxxx9850, due to having a stale date, being unclaimed, or not being negotiated.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

B. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, and Self Insurance Account No. xxxxxxxxx0518, due to being voided. Checks have been reissued.

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

Board approval is required to authorize cancellation of warrants.

Removes old checks from outstanding lists in preparation for escheating to the State of Florida, as required by Florida Statutes. Motion A removes checks due to having a stale date, being unclaimed, or not being negotiated. Motion B acknowledges the removal of checks that were lost or stolen and have been reissued.

None.

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORDS, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

Records, Taxes and Treasury's Cash Handling and Deposit Procedures require the voiding of checks that are outstanding in preparation for eventual escheating to the State of Florida, as required by Florida Statutes. These warrants have been outstanding for over six months and now meet the time requirement for voiding according to the conventions governing negotiable instruments followed by banking industry practice. Motion A removes old checks from outstanding lists in preparation for eventual escheating to the State of Florida, as required by Florida Statutes, Sections 717.102, 717.103, and 717.117. The list of checks referenced in Motion A are attached as Exhibit 1.

Please note that all checks referenced in Motion B that were lost or stolen have been reissued. The list of checks referenced in Motion B are attached as Exhibit 2.

Exhibit 3 includes explanations for uncashed checks that are over $5,000, have the same payee, are payable to a taxing authority or have special circumstances.

Thomas Kennedy, Director, Records, Taxes and Treasury Division, (954) 357-5777

MOTION TO APPROVE Interim Contract No. R0944901X2, Workers’ Compensation Medical Cost Containment and Case Management Services, with USIS, Inc., d/b/a Amerisys, in accordance with the terms and conditions of Contract No. R0944901R2 on a month-to-month basis, not-to-exceed 12 months for an estimated contract amount of $105,000 and authorize the Mayor and Clerk to execute the same (Exhibit 2).

ACTION:  (T-10:43 AM)  Approved.  

VOTE:  8-0. Commissioner Sharief was not present.

In accordance with Broward County Procurement Code, Section 21.43, all awards of contracts renewed beyond five years shall be approved by the Board.

Provides for various State of Florida required workers’ compensation services for Countywide use.

None.

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RISK MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

On June 11, 2013 (Item No. 28), the Board approved Contract No. GEN2115794P1, between Broward County and USIS, Inc., d/b/a Amerisys, for Workers’ Compensation Medical Cost Containment and Case Management Services. The contract became effective, July 1, 2013 and had an initial 36-month period with two one-year renewals (Exhibit 4). The agreement provides for Professional Medical Cost Containment and Case Management Services designed to control and reduce overall medical costs of the County's Workers' Compensation program while assuring that injured employees receive prompt, high quality and efficient medical care. Furthermore, the contract is to provide all statutory Workers' Compensation benefits provided by State Law while mitigating costs to the greatest possible extent.

Prior to June 30, 2016, the County, through its Purchasing Director, exercised the first one-year renewal, extending the agreement through June 30, 2017 (Exhibit 3). Prior to June 30, 2017, the County, through its Purchasing Director, exercised the second and final one-year renewal, which is currently set to expire on June 30, 2018.

On April 24, 2018 (Item No. 51), the Board approved a Request for Proposal (RFP) No. GEN2115794P1 for Workers’ Compensation Medical Cost Containment and Case Management Services. Due to the nature of the services, an interim contract is needed to ensure continuity of State-required workers’ compensation services. Additionally, the extension will allow for a reasonable timeframe for Broward County to advertise, negotiate, award and to execute a replacement agreement with a vendor.

The current vendor, Amerisys, has agreed to extend the existing agreement on a month-to-month basis not to exceed a year based upon the same pricing, terms and conditions as set forth in the current agreement (Exhibit 2).

Estimated monthly expenditures are $8,750 per month.

Roger Moore, Assistant Director, Risk Management Division, (954) 357-7230

MOTION TO CONSIDER APPROVAL of a non-vehicular access line amendment and modification to conditions of plat approval on the University Lake Professional Plaza (108-MP-84). (Commission District 7)

ACTION:  (T-10:43 AM)  Approved per staff's recommendations.

VOTE:  8-0. Commissioner Sharief was not present.

Chapter 5, Article IX of the Broward County Code of Ordinances (The Broward County Land Development Code) requires changes to previously approved or recorded plats to be approved by the Board of County Commissioners.

Approves a modification to conditions of plat approval and non-vehicular access line amendment adjacent to the plat subject to staff recommendations and conditions assuring compliance with the standards and requirements of the Broward County Land Development Code.

None.

THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT AND THE PLANNING AND DEVELOPMENT MANAGEMENT DIVISION RECOMMEND APPROVAL, subject to staff recommendations and conditions which will assure compliance with the standards and requirements of Chapter 5, Article IX of the Broward County Code of Ordinances.

This plat is located on 4.5 acres on the east side of South University Drive, between Southwest 52 Place and Stirling Road, in the Town of Davie, is currently restricted to 120,000 square feet of self-storage use. The applicant is requesting to amend the non-vehicular access line along South University Drive to delete the 50-foot opening at the northwest corner of the plat and modify the conditions of plat approval to eliminate the required right-turn lane along South University Drive. See attached Staff Report.

Josie P. Sesodia, AICP, Director, Planning and Development Management Division, (954) 357-6602