MAYOR'S STATE OF THE COUNTY MESSAGE
 

COMMISSION ELECTION OF MAYOR
 

COMMISSION ELECTION OF VICE MAYOR
 

MOTION TO APPROVE Board Appointments

MOTION TO APPROVE First Amendment to Agreement between Broward County and Universal Protection Services, LLC, d/b/a Allied Universal Security Services for Security Officer Services for Port Everglades, Fort Lauderdale-Hollywood International Airport, and North Perry Airport (RFP No. R131116P1) increasing the maximum not-to-exceed amount by $5,676,020, from $17,700,000 to $23,376,020 through September 30, 2018; and authorize the Mayor and Clerk to execute same.

ACTION:  (T-12:06 PM)  Approved.

VOTE:  9-0.

In accordance with Section 21.31.a.4 and 21.47 of the Broward County Procurement Code, any amendment that exceeds $400,000 requires Board approval.

Increases the maximum not-to-exceed amount of the Agreement by $5,676,020 to account for increases in Security Services at Port Everglades, Fort Lauderdale-Hollywood International Airport, and North Perry Airport for the remaining base term of the Agreement which ends September 30, 2018.

None.

THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL OF THIS MOTION.

This item supports the Broward County Board of County Commissioners’ Value of “Ensuring economic opportunities for all people and businesses in Broward” and Goal to “Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs”.

On September 7, 2015 (Item No. 20), the Board approved the Agreement between Broward County and AlliedBarton Security Services LLC ("AlliedBarton") to provide non-sworn security officer services at Port Everglades, Fort Lauderdale-Hollywood International Airport, and North Perry Airport for a term commencing on October 1, 2015, and ending September 30, 2018, with the ability of the Director of Purchasing to renew the agreement for up to two additional one-year periods.

On January 10, 2017, the Director of Purchasing accepted the assignment of the Agreement from AlliedBarton to Universal Protection Service, LLC, d/b/a Allied Universal Security Services ("Allied Universal").

This First Amendment to the Agreement increases the maximum not-to-exceed amount by $5,676,020, from $17,700,000 to $23,376,020, for the three-year term of the Agreement, to account for projected increases in security services required at Port Everglades, Fort Lauderdale-Hollywood International Airport, and North Perry Airport. Any increases for the option terms will be the subject of a separate amendment.

Since the Agreement was approved in 2015, the Fort Lauderdale-Hollywood International Airport (FLL) has seen an increase in requirements to deploy more security officers than was originally anticipated. The total number of passengers at FLL increased from 25 million in 2015 to a projected 30 million in 2017. To handle this growth and meet all Transportation Security Administration compliance requirements, the Broward County Aviation Department (BCAD) augmented security services with additional contracted Allied Universal security personnel at previously-identified and new locations. Security services provided, include, but are not limited to staffing: exit lanes to prevent unauthorized access into the concourse; curbside operations to support the BCAD and the Broward Sheriff’s Office (BSO) providing traffic management and enforcement at crosswalks, terminals curbside loading zones and parking lots and garages; employee screening areas to assist in mitigating the risk of insider threats by detecting prohibited items/weapons from entering the designated secure areas of the Airport; and the Employee Parking Lot. In addition, due to higher passenger counts during peak days at Port Everglades resulting from the deployment of larger cruise vessels, Port Everglades was required to increase access control officer staffing and shift durations at Port Everglades access control points.

The Agreement with Allied Universal established a County Business Enterprise (CBE) goal of 15%. Allied Universal's CBE participation is 22.9% as of November 8, 2017, through their CBE subcontractor Westmoreland Protection Agency, Inc., as verified by the Office of Economic and Small Business Development (see Exhibit 3).

The Amendment has been reviewed by the Port Everglades Risk Manager and approved as to form by the Office of the County Attorney.

Samuel L. Harvill, Jr., Security Manager, Port Everglades Department, (954) 468-0115

A. MOTION TO APPROVE Work Authorization No. R&B18-01 in accordance with the Agreement between Broward County and Ross & Baruzzini, Inc. for Continuing Services for Security Systems and Infrastructure Project Management Services (RFP No. X1424609P1), to provide project management services for Access Control, Visitor Management and Badge Production System in the amount not-to-exceed $155,967, consisting of $152,967 for basic services and $3,000 for reimbursable expenses, with a time for performance of 301 consecutive calendar days from the issuance of the Notice to Proceed; and authorize the Mayor and Clerk to execute same.

ACTION:  (T-12:06 PM)  Approved.

VOTE:  9-0.

B. MOTION TO APPROVE Work Authorization No. R&B18-02 in accordance with the Agreement between Broward County and Ross & Baruzzini, Inc. for Continuing Services for Security Systems and Infrastructure Project Management Services (RFP No. X1424609P1), to provide project management services for Wireless Mesh Architecture System in the amount not-to-exceed $165,759, consisting of $162,759 for basic services and $3,000 for reimbursable expenses, with a time for performance of 301 consecutive calendar days from the issuance of the Notice to Proceed; and authorize the Mayor and Clerk to execute same.

ACTION:  (T-12:06 PM)  Approved.

VOTE:  9-0.

In accordance with Section 4.5 of the Agreement between Broward County and Ross and Baruzzini, Inc., Broward County Board of County Commissioners’ approval is required for work authorizations that exceed the award authority of the Director of Purchasing.

A. Provides for project management services for replacement and upgrade of the access control, visitor management and badging production systems at Port Everglades.

B. Provides for project management services for implementation of a new wireless mesh architecture for security systems at Port Everglades.

None.

THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.

This item supports the Broward County Board of County Commissioners' Value of "Empowering economic opportunities for all people and businesses in Broward" and Goal to "Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental and community needs."

On May 9, 2017 (Item No. 16), the Broward County Board of County Commissioners approved an Agreement between Broward County and Ross & Baruzzini, Inc. for Continuing Services for Security Systems and Infrastructure Project Management Services (RFP No. X1424609P1) to provide project management services to assist County staff with design and implementation of security systems and security infrastructure projects at Port Everglades.  Project taskings under the Agreement occur through the Work Authorization process.

The purpose of work authorization R&B18-01 and R&B18-02 is to task Ross & Baruzzini, Inc. with providing project management services for two projects at the Port: the replacement and upgrade of the existing access control, visitor management and badging production system; and the implementation of a new wireless mesh architecture for security systems at the port.

These work authorizations were negotiated in two sunshined negotiations meetings held on October 2, 2017, and October 11, 2017. These meetings were attended by representatives from Ross & Baruzzini, the Purchasing Division, and the Port Everglades Department.

The Work Authorizations have been reviewed by the Port Everglades Risk Manager and approved as to form by the Office of the County Attorney.

Samuel L. Harvill, Jr., Security Manager, Port Director's Office, Port Everglades Department, (954) 468-0115

MOTION TO APPROVE First Amendment to the deliberately phased Agreement between Broward County and Cartaya and Associates, Architects, P.A., for Consultant Services for Cruise Terminals 2 and 4 Parking Deck Expansion and Roadway Improvements, Request for Proposals (RFP) No. R2111178P1, to increase the total not-to-exceed amount by $728,000 for Basic Services, increase reimbursables by the not-to-exceed amount of $10,000, and increase optional additional services by the not-to-exceed amount of $35,000, for a new total not-to-exceed contract value of $5,173,000; and authorize the Mayor and Clerk to execute same.

ACTION:  (T-12:06 PM)  Approved.

VOTE:  9-0.

In accordance with the Broward County Procurement Code, Section 21.31.b.2, the Board is required to approve all awards for professional services exceeding $100,000.

Provides additional consulting services for the Cruise Terminal 2 and 4 Parking Deck Expansion and Roadway Improvements.

None.

THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.

This item supports the Broward County Board of County Commissioners' Value of "Empowering economic opportunities for all people and businesses in Broward" and Goal to "Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental and community needs."

The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 25% for this project.  Cartaya and Associates, Architects, P.A., committed to 54.1% CBE participation. To date, Cartaya and Associates, P.A., has achieved an 83% participation rate (see Exhibit 3). 

On January 10, 2017, (Item No. 22), the Broward County Board of County Commissioners approved a deliberately phased Consultant Services Agreement between Cartaya and Associates, Architects, P.A., and Broward County providing for programming and design services for a new parking garage to be constructed west of Cruise Terminal 4 at Port Everglades to serve cruise passengers leaving from Cruise Terminals 2 and 4.

This Amendment to the Agreement provides for additional design services to modify the design to include ramps to access the new parking structure from the north side of the garage, two additional floors to be added to the parking structure in the future as needed, as well as to conduct a traffic operations analysis for the garage.

One Sunshined negotiations meeting was held to negotiate this Amendment to the Agreement on November 8, 2017.  The meeting was attended by representatives of Cartaya and Associates, Architects, P.A., along with their sub-consultants including Ammann & Whitney, Kimley-Horn, Dumon Design, Atkins Global and the Port Everglades Department.
 

The following table represents the progress of the Agreement:
 

 

 

 

The Amendment has been reviewed by the Port Everglades Risk Manager and approved as to form by the Office of the County Attorney.

John C. Foglesong, P.E., Enterprise Director, Capital Projects, Seaport Engineering & Facilities Maintenance Division, Port Everglades Department, (954) 468-0141, jfoglesong@broward.org

A. MOTION TO ACCEPT report from the Broward Regional Emergency Medical Services ("EMS") Council, EMS Grants Committee, that includes the projects recommended for funding under the County grant portion of State EMS trust fund monies for Fiscal Year 2018.

ACTION:  (T-12:06 PM)  Approved.

VOTE:  9-0.

B. MOTION TO ADOPT Resolution No. 2017-541 of the Board of County Commissioners of Broward County, Florida, authorizing submittal of an EMS Grant Application in the amount of $141,083, to the State of Florida, Department of Health, for the purpose of improving and expanding prehospital emergency medical services in Broward County; authorizing the County Administrator to execute the Application providing certification relating to the use of EMS County grant funds and approving the Broward County's EMS Grant Program Funding Distribution; authorizing the County Administrator to execute agreements and amendments to agreements; authorizing the County Administrator to take the necessary administrative and budgetary actions for implementation of same; and providing for severability and an effective date.

ACTION:  (T-12:06 PM)  Approved.  (See Yellow-Sheeted Additional Material, dated November 28, 2017, submitted at the request of the Office of the Medical Examiner.)

VOTE:  9-0.

C. MOTION TO ADOPT budget Resolution No. 2017-542 within the EMS County Grant Fund for the Office of Medical Examiner and Trauma Services in the amount of $141,083, for the purpose of improving and expanding prehospital emergency medical services in Broward County.

ACTION:  (T-12:06 PM)  Approved.  (See Yellow-Sheeted Additional Material, dated November 28, 2017, submitted at the request of the Office of the Medical Examiner.)

VOTE:  9-0.

The EMS County Grant Program Application for State EMS County Grant funds, adoption of a Resolution certifying the use of the funds, and agreements with external agencies require Board approval.

Approves submittal of the EMS County Grant Program funding application; approves EMS County grant funding distribution; and authorizes the County Administrator to execute agreements with grant applicants and participating agencies.

None.

THE OFFICE OF THE MEDICAL EXAMINER AND TRAUMA SERVICES RECOMMENDS APPROVAL OF THIS MOTION.

In previous years, Broward County submitted a grant application to the Department of Health ("DOH"), Bureau of Emergency Medical Services for County grant funds. Following notice of Broward County's award from DOH (Exhibit 1) and prior to submission of the Fiscal Year 2018 EMS Grant Application ("Grant Application"), the County conducted a competitive application process through the Broward Regional Emergency Medical Services ("EMS") Council's Grants Committee ("Grants Committee") for funding under the Fiscal Year 2018 EMS County's Grant Program. The sum of $141,083 is available; the Grants Committee reviewed five EMS County Grant projects ("Projects"). The Grants Committee is recommending three Projects be funded by funding two applicants at a reduced (over requested budget) award amount and fully-funding one application. Each agency requesting funding agreed to the recommended award amounts. Additionally, each applicant was notified of, and agreed to, the requirement to fund any Project costs exceeding the amount recommended by the EMS Council.  The County retains no responsibility for funding future phases of Projects recommended for funding in this cycle.

The EMS Council, in accordance with its objectives under Section 15-73, Broward County Code of Ordinances, serving in an advisory role to the Broward County Board of County Commissioners ("Board"), met on October 26, 2017, and approved the Grants Committee's project funding recommendations (Exhibit 2).

The Grant Application submitted to the DOH, Bureau of Emergency Medical Services, for the EMS County grant, requires a Resolution of the Board certifying that EMS County grant funds received shall be used to improve and expand prehospital emergency medical services in Broward County and that the funds will not be used to supplant existing EMS County budget allocations. The proposed Resolution (Exhibit 4) and the proposed distribution of grant funds (Exhibit 3) meet those requirements.

Upon approval of the Grant Application by the State of the County's receipt of the grant award, staff will initiate agreements with the grant applicant organizations and participating agencies for those Projects listed on Exhibit 3.

The County Administrator will execute agreements with the project applicants and participating agencies on forms approved by the Office of the County Attorney and the Risk Management Division.

Alison Zerbe, Manager - Trauma and EMS Section, Office of Medical Examiner and Trauma Services, 954-357-5234

MOTION TO AMEND 2017 Broward County Board of County Commissioners' meeting schedule to reflect changes to the December schedule.

ACTION:  (T-12:06 PM)  Approved.

VOTE:  9-0.

N/A

None.

This update includes changes to the December schedule for the Board of County Commissioners.

None.

MAYOR'S REPORT
 

 
A.  THANK YOU

ACTION:  (T-12:09 PM) Mayor Furr thanked everyone for their support in his election as Mayor.  (Refer to minutes for full discussion.)
 
B. NON-AGENDA ADDITIONAL MATERIAL

ACTION:  (T-12:27 PM)  Mayor Furr referenced Non-Agenda Additional Material, dated November 28, 2017, submitted at the request of his office.  Mayor Furr asked the Board to provide their preferences to him by Friday, so as to enable Appointments over the next two weeks. (Refer to minutes for full discussion.)
 

COUNTY ADMINISTRATOR'S REPORT
 

A. CONDOLENCES

ACTION:  (T-12:28 PM) On behalf of County Administration and staff, County Administrator Bertha Henry extended condolences to Commissioner Holness, and stated that everyone stands ready to support Commissioner Holness.  (Refer to minutes for full discussion.)
 
B. CONGRATULATIONS

ACTION:  (T-12:28 PM) County Administrator Bertha Henry congratulated Mayor Furr and Vice-Mayor Bogen on becoming Mayor and Vice-Mayor. (Refer to minutes for full discussion.).