THE PURCHASING DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTION.
On March 21, 2018, the Director of Purchasing approved Contract No. BLD3900022918G1_1, Industrial & Commercial Supplies and Equipment, piggybacking the State of Florida Contract No. 31160000-18-ACS, for a not-to-exceed amount of $400,000 as authorized under the Broward County Procurement Code, Section 21.135.a.2, which authorizes the Director of Purchasing to directly purchase from contracts generated by the State of Florida (Exhibit 1). Broward County's current usage amount of this countywide contract for the period of March 21, 2018 to January 28, 2019 is $389,122.
In exercising its right to piggyback off another state’s contract, the State of Florida piggybacked off the State of New York Contract No. 3900022918, through its Alternate Contract Source, Contract No. 31160000-18-ACS. The Florida Alternate Contract Source began on November 16, 2017, and is scheduled to expire on September 30, 2020.
The State of New York Contract No. 3900022918 was established through a competitive solicitation process, Invitation to Bid No. 22918, and allows for periodic recruitment of vendors throughout the term of the contract. The contract began on November 3, 2015 and is scheduled to expire on September 30, 2020, with the option to renew under the same terms and conditions for one additional year. The five-year contract is an Indefinite Delivery, Indefinite Quantity Contract, with an estimated annual historical order value of $135,000,000.
The State of New York Contract No. 3900022918 was awarded to 17 contractors based on their ability to offer products in at least four out of the 13 product categories. Contractors must offer a minimum of 100 products in each product category and a minimum of 10,000 products overall under the contract. Additionally, the awarded contractors are required to offer a discount greater than zero percent per product category, and their resellers/distributors/authorized dealers must have and maintain a warehouse/distribution center/store.
The amounts referenced in this agenda have been rounded to the nearest whole dollar. Payments will be based on the maximum amount payable under this Agreement.
One vendor performance evaluation has been completed for this vendor and the overall score is 4.17 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
Incumbent: W.W. Grainger Inc., Contract Number and Title: Contract No. BLD3900022918G1_1, Industrial & Commercial Supplies and Equipment, Contract Term: March 21, 2018 through September 30, 2020, Expenditures to date: $389,122
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