THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/ENTERPRISE TECHNOLOGY SERVICES DIVISION AND THE PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item supports the Commission's Value and Goals for "Consistently delivering responsive, efficient, quality services to the public and internal customers". The Centralized Enterprise Resource Planning Solution offers to enhance County government operations, by replacing old and outdated stand-alone systems that support manual, paper-based business processes, with new and improved systems that automate and integrate business processes and improve efficiency.
On May 13, 2014 (Item No. 51), the County entered into a Master Services Agreement, Request for Proposals (RLI) No. R0866301R2, between Broward County and Sierra-Cedar, Inc., formerly known as CedarCrestone, Inc., for the Centralized Enterprise Resource Planning Solution. This Agreement provides Consulting Services to implement and integrate the application software acquired by the County from third-party software licensors, Hosting Services for the application software, and post go-live support through Managed Services, which will ensure a fully functional ERP system for the County.
On March 17, 2015, the First Amendment to the Agreement was executed by the Director of Purchasing to modify the implementation schedule and scope of services, with no fiscal impact.
On August 29, 2016, the Second Amendment to the Agreement was executed by the Director of Purchasing to memorialize changes to the implementation schedule and scope of services, with no fiscal impact.
On November 21,2016, the Third Amendment to the Agreement was executed by the Director of Purchasing to identify the Chief Financial Officer of the County or his or her designee as the Contract Administrator.
The Fourth Amendment to the Sierra-Cedar Agreement will reflect negotiated costs, changes in scope and schedule, and clarification and improvement of various terms, conditions, and consulting services:
- Changes in scope will include removing Inventory, deferring Strategic Sourcing and Oracle Business Intelligence Analytics for Human Capital Management (OBIA for HCM), and adding Treasury Management. Oracle's PeopleSoft Treasury Management solution will help control the County’s treasury operations by using a single solution for Cash Management, Deal Management and Investment/Risk Management. Strategic Sourcing and OBIA for HCM may be implemented later utilizing a Work Authorization.
- The proposed schedule for Phase Two is 18 months, starting July 2018 through December 2019.
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