THE PURCHASING DIVISION AND THE EVALUATION COMMITTEE RECOMMEND APPROVAL OF THE ABOVE MOTION.
The objective of this project is to engage the services of two professional architectural firms or architectural/engineering firms to provide comprehensive professional architectural and engineering services on a continuing term basis for reports and studies. The professional services will include: conducting and preparing documentation studies, investigations, and assessments, general investigative or exploratory reports concerning sites, buildings, infrastructure and other facilities or portions thereof; feasibility studies; existing facility and site documentation; budget development and forecasting; design and construction market analysis, facility assessments and evaluations; alternative site selection analysis; schedule development and analysis; fire rated assembly and protection systems analysis, building and zoning code analysis and investigations; bid/award analysis; negotiation support; inspections, testing and analysis, post-occupancy evaluations and studies; forensic studies; independent claims support and other similar miscellaneous study activities.
On June 06, 2017 (Item No. 69), the Board approved Request for Proposals (RFP) No. R2113758P1, Professional Architectural and Engineering Services for Reports and Studies. Four firms submitted proposals in response to the RFP.
On September 29, 2017, an Initial Evaluation Committee Meeting was held. The Evaluation Committee determined that three firms were responsive and responsible to the requirements of the RFP, and that Lakdas-Yohalem Engineering, Inc. was non-responsible to the State of Florida Registered Architect License requirement of the RFP.
On October 12, 2017, a Final Evaluation Committee Meeting was held. The Evaluation Committee named Walters Zackria Associates, PLLC., as the first ranked firm and ACAI Associates, Inc.; as the second ranked firm (Exhibit 1).
The Evaluation Committee's proposed recommendation of ranking was posted on the Purchasing Division website from October 13, 2017 through October 17, 2017, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. No additional information was received during that time-frame.
The Evaluation Committee's final recommendation of ranking was posted on the Purchasing Division website from October 18, 2017 through October 24, 2017, which provided an opportunity for any aggrieved proposer to file a formal protest. There was no protest filed within this timeframe.
The Evaluation Committee consisted of:
Martha Perez-Garviso, Purchasing Manager, Purchasing Division, Finance and Administrative Services Department (Chair and Non-Voting Member)
Jeff Halsey, Director, Environmental and Consumer Protection Division, Environmental Protection and Growth Management Department
Brad Terrier, Assistant Director, Highway Construction and Engineering Division, Public Works Department
Ariadna Musarra, Director/County Architect, Construction Management Division, Public Works Department
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