THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This action provides for the continuation of PMO services for the Airport Expansion Program ("Program") at FLL.
On January 6, 2009, (Item No. 11), the Board approved the original deliberately phased Agreement in the estimated not-to-exceed amount of $5,969,945, which included optional services for Phase I, beginning January 7, 2009 and ending December 31, 2009, with extensions for additional phases for up to nine additional years. Additional Agreement history is included in Exhibit 3.
The Office of Economic and Small Business Development (“OESBD”) established a Disadvantaged Business Enterprise (“DBE”) goal of 18% for this agreement. AECOM Technical Services Inc. (“AECOM”), committed to 23% DBE participation. To date, AECOM has been paid $58,617,135 and has paid $13,920,451 to DBE firms, for a 23.75% participation (Exhibit 4).
PMO services continue to be necessary for this deliberately phased Agreement due to delays in the Terminal 4 ("T4") project and the addition of the new Checked Baggage Inspection System (“CBIS”) and the Federal Inspection Services (“FIS”) projects. This proposed Amendment will allow for the completion of close-out issues for the South Runway project, and continued project oversight, commissioning, and close-out of the T4 expansion project. Additionally, PMO services include oversight of the T4 Construction Project Manager (“CPM”), T4 Apron expansion, FIS and CBIS projects.
The proposed Fifth Amendment revises Subsection 2.3 to reflect an updated Exhibit B-3, Exhibit B-3.1 to remove old dates and footers and have the Quality Management Plan be updated as needed, Exhibit B-3.2 to update with new Schedule, Exhibits C-3 and D-3 to reflect current Position Title(s) and Staff; and Exhibit E-3.1 updated with the current PMO Organizational Chart.
The proposed Fifth Amendment also revises Subsection 4.1 to extend the term of the Agreement from December 31, 2018, through the end of all warranty periods provided for in the contract(s) for the Program. The anticipated completion date for the projects is the end of 2020. Additionally, the proposed Fifth Amendment increases Basic Services in the amount of $5,964,783 to increase Salary Costs. Reimbursables and Optional Services amounts in the contract remain the same. As a result of the Fifth Amendment, the total contract amount is increased from $65,214,356 to $71,179,139.
The amounts referenced in this agenda have been rounded to the nearest whole dollar. Vendor payments will be based on the maximum amount payable under this Agreement. The Agreement Summary Sheet reflects the actual amount of the award.
This item has been reviewed and approved by the Office of the County Attorney and the Risk Management Division.
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