THE PURCHASING DIVISION AND THE HUMAN SERVICES DEPARTMENT/BROWARD ADDICTION AND RECOVERY CENTER DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
This item supports the Board’s value, “Approaching human services collaboratively and compassionately, with special emphasis on the most vulnerable” and its goal to "Effectively advocate for and acquire municipal, state and federal financial support to equitably address health and human services needs of the entire community, through a truly coordinated system of care."
The Office of Economic and Small Business Development did not establish goals for this procurement for Small Business Enterprises under the Sheltered Market Program, or assign County Business Enterprise participation goals (Exhibit 2).
The purpose of this contract is to purchase a variety of food products for the Broward Addiction and Recovery Center Division (BARC) and other County agencies that may have a need for these products. This contract will consolidate eight existing contracts in order to streamline the ordering and contract management functions (Exhibit 5). The food products were separated in four major groups based on commodity. Group 1 is for Dried and Non-Perishable Foods, Group 2 is for Frozen and Fresh Foods, Group 3 is for Dairy, and Group 4 is for Produce.
The Director of Purchasing recommends waiving, as a non-substantive irregularity, the insurance requirement section on "Employer’s Liability" set at $1,000,000. Upon further review by the Risk Management Division, it was determined that the requirement amount was excessive. Risk Management revised the Employer’s Liability requirement to $500,000, and has reviewed and approved the certificates of insurance provided by King's Cup, Inc., Mac Edwards Produce & Company, Inc., and ABS Distributors.
The Director of Purchasing has determined the following bidders to be non-responsive as they did not bid on all line items within a group as required in the solicitation: Vision Quest of Utah (Group 1), Cheney Brothers, Inc. (Groups 1 and 2), and Gordon Food Service (Groups 2 and 3).
This is a multiple-award contract and it is the intent of the County to utilize the lowest priced awarded bidder for Groups 1 and 2. Should the lowest bidder be unable to provide the products, the County will order from the second lowest bidder. Only a primary awardee vendor designation was applied to Groups 3 and 4.
The Broward Addition and Recovery Center has reviewed the bids submitted by King's Cup, Inc., Mac Edwards Produce & Company, Inc., and ABS Distributors and concurs with the recommendation for award (Exhibit 3). Eight evaluations were completed for King's Cup, Inc.; they have an overall rating of 4.78 of a possible 5. One evaluation was completed for Mac Edwards Produce & Company, Inc.; they received an overall rating of 3.85 of a possible 5. No vendor performance evaluations are available for ABS Distributors. A copy of the vendor performance evaluations are available upon request.
The Purchasing Agent has researched the prices submitted by the recommended bidders, King's Cup, Inc., Mac Edwards Produce & Company, Inc., and ABS Distributors, and has determined that the prices submitted are fair, reasonable and aligned with market analysis for the industry in comparison to the previous Broward County contract (Exhibit 4).
The amounts referenced in this agenda were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of award.
There was no protest filed regarding this procurement.
The bid posted on June 26, 2017 and opened on July 14, 2017; nine responses were received with three declinations (Exhibit 1).
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