THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
PASSUR Aerospace, Inc. (PASSUR) is the sole provider of PASSUR Data Subscription Services. The Broward County Fort Lauderdale-Hollywood International Airport (Aviation Department) has used PASSUR software subscription services since 1999 for inbound and outbound aircraft flight information. The Aviation Department has been adding software modules, expanding the services, over several years.
The modules include the Landing Fee Audit Module, Landing Fee Billing Module, Class II Noise Feed, RightETA, Integrated Traffic Management and Web Tracker. These services are crucial for the function of the radar system for flight tracker identification with aircraft situational displays.
On June 2, 2012, the Director of Purchasing awarded contract Z1006507Q1 to PASSUR Aerospace, Inc. for the PASSUR Aircraft Flight Tracking Module and Data Subscription. The initial contract period in the amount of $31,920 was for one year with the option to renew for two additional one-year periods for a total award amount of $95,760.
On October 2, 2013, the Director of Purchasing awarded contract Z1136719Q1 to PASSUR Aerospace, Inc. for the PASSUR Landing Feed Module Data Subscription. The initial contract period in the amount of $84,000 was for one year with the option to renew for two additional one-year periods for a total award amount of $252,000.
On May 19, 2015, the Director of Purchasing executed the First Amendment to contract No. Z1136719Q1. This amendment procured a third PASSUR module called RightETA for integration into the PropWorks Airport Gate Management System (PropWorks). The addition of the RightETA Module allowed the Aviation Department to efficiently operate the airport through the direct integration of the data into PropWorks, providing a more efficient use of airline flight information. The subscription allowed the Aviation Department to have an enhanced level of detailed information in PropWorks to facilitate more efficient gate scheduling and resource planning. The First Amendment also consolidated the support and services of contract Z1006507Q1 into contract Z1136719Q1, which increased the estimated total cost of the contract in the amount of $74,920 for a total contract amount of $326,920.
In addition to the existing modules, the Aviation Department will procure a new module, Surface Optimization program, which will allow the Aviation Department to more efficiently and effectively sequence and manage flights in and out of the gates in response to dynamically changing airline priorities. It contains a collaborative gate allocation and sequencing platform containing predictive analytics that is designed to enable all the airlines to manage their revised priorities for arrival and departure sequencing, which will mitigate issues with extended gate-holds and taxi in times. It will reduce manual coordination and gate delays through an automated common data exchange, which will make all stakeholders aware of their flight status and sequence to the gate, thus, reducing gate hold out delays and missed gate opportunities.
Four Sunshined negotiation meetings were held: December 19, 2016; December 22, 2016; January 9, 2017 and January 27, 2017. These meetings were attended by representatives from PASSUR Aerospace, Inc., the Aviation Department, the Purchasing Division and the County Attorney's Office.
Retroactive approval of the Agreement is sought as the previous agreement expired on September 30, 2016; As staff contemplated alternate means by which to provide the services, (such as conducting an evaluation related to whether services should be provided via annual subscription vs a multi-year software as a service (SaaS) agreement), the vendor continued to provide uninterrupted services. Total amount due to the vendor for services already provided is $162,856.
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