THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/ENTERPRISE TECHNOLOGY SERVICES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
This item supports the Board's Value and Goals for "Consistently delivering responsive, efficient, quality services to the public and internal customers". The Centralized Enterprise Resource Planning Solution offers to enhance County government operations by replacing old and outdated stand-alone systems that support manual, paper-based business processes, with new and improved systems that automate and integrate business processes and improve efficiency.
On August 3, 2009, the Director of Purchasing approved an End User License Agreement between Broward County and Micro Focus (US), Inc. to obtain licenses to certain software as well as related support services.
On August 10, 2012, the Director of Purchasing approved an Annual Support Agreement for Silver Support services between Broward County and Micro Focus (US), Inc. for the period commencing August 11, 2012.
On December 20, 2012, the Director of Purchasing approved a First Amendment to the Annual Support Agreement between Broward County and Micro Focus (US), Inc. to obtain support for additional licenses that the County acquired under the License Agreement.
On October 3, 2013, the Director of Purchasing approved a Second Amendment to the Annual Support Agreement between Broward County and Micro Focus (US), Inc. to allow the County to purchase support for yet more licenses.
The Third Amendment extends the existing Micro Focus (US), Inc. Annual Support Agreement through August 10, 2018, for maintenance and support to the server that uses COBOL, which is a programming language to compile the application source code and maintain the County’s current support services and product upgrades. This software is required to run the County’s existing Payroll, Human Resources and Position Control systems, as well as to process payroll and other Human Resources transactions. These support services will be invoiced quarterly in advance at a rate of $8,917 for a total not-to-exceed cost of $35,666.
Micro Focus (US), Inc. is the sole owner of the Micro Focus support programs, and will only grant their authorized resellers the ability to sell Micro Focus support programs as a commodity. This extension will also allow for time to bid these services in order to accommodate the Centralized Enterprise Resource Planning solution timeline.
This Third Amendment to the Annual Support Agreement was negotiated in a Sunshine meeting held on May 22, 2017. It was attended by representatives of Micro Focus (US), Inc., Enterprise Technology Services Division, the County Attorney's Office, and the Purchasing Division.
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