Broward County Commission Regular Meeting

MOTION TO APPROVE sole source designation and First Amendment to the Software Maintenance and Support Services Agreement between Broward County and Radiant Systems, Inc. extending the agreement for up to three additional years and increasing the not-to-exceed amount by $90,000, from $150,000 to $240,000, and authorize Mayor and Clerk to execute same.

ACTION:  (T-10:35 AM)  Approved.
 
VOTE: 9-0.

Board of County Commissioners' approval is required for contracts for supplies or services of more than five years, in accordance with Broward County Procurement Code, Section 21.43.

Affirms Radiant Systems, Inc. as the sole source for this contract extension and allows for continued and uninterrupted software maintenance and support services for Traffic Engineering Division's maintenance work order software.

None.

THE PUBLIC WORKS DEPARTMENT/TRAFFIC ENGINEERING DIVISION AND THE PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

On June 12, 2012 (Item No. 32), the Board of County Commissioners approved the Agreement with Radiant Systems, Inc. to maintain and support the FasTrac software for Traffic Engineering Division, from June 26, 2012 to June 25, 2013 in the annual amount of $30,000, and authorized the Director of Purchasing to renew the contract for four one-year periods, for a total five-year potential amount of $150,000. The fourth one-year renewal of this Agreement will expire on June 25, 2017.

FasTrac is a custom-developed, proprietary software for Traffic Engineering Division. It is used to assign and manage maintenance work orders for the traffic network. As part of the county-wide ERP project, FasTrac will be replaced by AssetWorks, the County’s standardized work order and asset management system. Facilities Management Division is coordinating the implementation of AssetWorks at multiple agencies throughout the County. Based on the current schedule, AssetWorks will be implemented at Traffic Engineering Division during the first quarter of Fiscal Year 2018. When installed, it is anticipated that both FasTrac and AssetWorks will run concurrently for a period to allow for uninterrupted work order system usage, and to ensure continuity of public records retention and preservation.

The proposed Amendment will provide for continued maintenance and support of the FasTrac software until its replacement by AssetWorks. The amendment will extend the optional one-year renewal periods for three additional years, for a total of seven year and will increase the not-to-exceed maximum from $150,000 to $240,000. The cost will remain at $30,000 per each one-year term.

A Sunshine Meeting was held to negotiate this Amendment on May 15, 2017. This meeting was attended by representatives of Radiant Systems, Inc., Office of the County Attorney, Purchasing Division and Traffic Engineering Division.

This Amendment has been reviewed and approved as to form by the Office of the County Attorney and the Risk Management Division.

Scott Brunner, P.E., Director, Traffic Engineering Division, 954-847-2600
Thomas J. Hutka, P.E., Director, Public Works Department, 954-357-6410