Broward County Commission Regular Meeting

A. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, Tax Redemption Account No. xxxxxxxxx0916, Self Insurance Account No. xxxxxxxxx0518, and Payroll  Account No. xxxxxxxxx3798, due to having a stale date, being unclaimed, or not being negotiated.

ACTION:  (T-10:28 AM)  Approved.
 
VOTE: 8-0.  Commissioner LaMarca was not present.
 
B. MOTION TO APPROVE cancellation of warrants from Central Account No. xxxxxxxxx3785, Tax Refund Account No. xxxxxxxxx9850, Self Insurance Account No. xxxxxxxxx0518, and Tax Redemption Account No. xxxxxxxxx0916, due to being lost or stolen. Checks have been reissued.

ACTION:  (T-10:28 AM)  Approved.
 
VOTE: 8-0.  Commissioner LaMarca was not present.

Board approval is required to authorize cancellation of warrants.

Removes old checks from outstanding lists in preparation for escheating to the State of Florida, as required by Florida Statutes. Motion A removes checks due to having a stale date, being unclaimed, or not being negotiated. Motion B acknowledges the removal of checks that were lost or stolen and have been reissued.

None.

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORDS, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

Records, Taxes and Treasury's Cash Handling and Deposit Procedures require the voiding of checks that are outstanding in preparation for eventual escheating to the State of Florida, as required by Florida Statutes. These warrants have been outstanding for over six months and now meet the time requirement for voiding according to the conventions governing negotiable instruments followed by banking industry practice. Motion A removes old checks from outstanding lists in preparation for eventual escheating to the State of Florida, as required by Florida Statutes, Sections 717.102, 717.103, and 717.117. The list of checks referenced in Motion A are attached as Exhibit 1.

Please note that all checks referenced in Motion B that were lost or stolen have been reissued. The list of checks referenced in Motion B are attached as Exhibit 2.

Exhibit 3 includes explanations for uncashed checks that are over $5,000, have the same payee, are payable to a taxing authority or have special circumstances.

Thomas Kennedy, Director, Records, Taxes and Treasury Division, (954) 357-5777