THE PURCHASING DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTIONS.
The purpose of this solicitation is to engage the services of qualified engineering firms for participation in a rotating list of vendors for professional engineering testing services governed by CCNA and establish prices for required tests and services. The resulting list of vendors will satisfy individual projects' testing requirements without soliciting separate RFQ's, which create project delays.
On June 23, 2015 (Item No. 71), the Board approved the Request for Qualifications (RFQ) No. M1329819R1, Rotating List for Professional Engineering Testing Services. The Purchasing Division initially advertised this solicitation on July 8, 2015. Staff determined that a number of included tests were either outdated or no longer needed and subsequently delayed the opening for a comprehensive revision to the specifications and requirements. After revisions, the Purchasing Division extended the opening date of the solicitation to August 31, 2016. Twelve firm's submitted responses to the RFQ, and one firm subsequently withdrew prior to the committee meeting for qualification.
Between September 2016 and March 2017 delays in processing this procurement were due to the necessary due diligence requirements to thoroughly vet the Proposers and their submittals. There were twelve responses received for this procurement and all twelve Proposers needed to be independently reviewed.
On March 30, 2017, the Purchasing Division held a Qualification Shortlist Meeting and 10 firms were determined to be both responsive and responsible. ECS-Florida, LLC was found non-responsive for failure to comply with the County's Domestic Partnership Act requirements (Exhibit 1).
The Purchasing Division posted the Selection Committee's proposed recommendation of qualification on the Division’s website from April 3, 2017 through April 5, 2017, which provided an opportunity for any respondent or interested party to present any new or additional information regarding the responsibility of the respondents. There was no additional information submitted within this timeframe.
The Purchasing Division posted the Selection Committee's final recommendation of qualification on the Division’s website from April 6, 2017 through April 12, 2017, which provided an opportunity for any aggrieved respondent to file a formal protest. There was no protest filed within this timeframe.
Interested parties can find additional supporting documentation provided to the Evaluation Committee regarding this procurement on Broward County’s Purchasing Division website at:
http://www.broward.org/purchasing/pages/rlirfprepository.aspx.
The Selection Committee consisted of:
Martha Perez-Garviso, Purchasing Manager, Purchasing Division, Finance and Administrative Services Department (Non-voting Chair)
Ariadna Musarra, Director, Construction Management Division, Public Works Department
Brad Terrier, Assistant Director, Highway Construction and Engineering Division, Public Works Department
Gasser Douge, Engineer IV, Capital Improvements Projects Division, Aviation Department
Incumbent: Various vendors. Contract Number and Title: RLI No. R0452805R1, Qualified Vendors List Professional Engineering Testing Services. Contract Term: December 2, 2008 through August 31, 2014. Expenditures to Date: $773,800.70. Using agencies have been utilizing other consultant and engineering type of contracts in the interim, to allow for implementation of an all encompassing replacement contract.