Broward County Commission Regular Meeting

MOTION TO DISCUSS proposed changes to the policy regarding Joint Venture local preference and volume of previous work, which shall apply to all solicitations that have not been opened. (Commissioner Jacobs)

ACTION:  (T-12:01 PM) Approved, as amended, to include firms listing their principal place of business as within Broward County must have resided in the county at least six (6) months prior to the solicitation and up to five (5) years of data must be provided by a firm referencing prior joint ventures and their volume of work.   (Refer to minutes for full discussion.)  (Scrivener’s Error – See County Administrator’s Report:  Motion currently reads: …solicitations that have not been opened.  Should read:  solicitations that have not been scored.)

VOTE: 8-0.  Commissioner Gunzburger was not present during the vote.

The Board establishes policy.

Provides an opportunity for the Board to discuss and provide policy direction regarding solicitation evaluation criteria for Joint Venture local preference and volume of previous work.

The recommendations for consideration by the Board are as follows:

A. Joint Ventures

Firms submitting responses to solicitations will be required to submit a notarized attestation, on a form provided by the County, affirming the relative equity percentages of the Joint Venture partners and provide evidence of the equity interest by submitting a copy of the written, fully executed partnership agreement.

B. Location points for a Joint Venture shall be awarded as follows:

1. Three points per ballot shall be awarded for Location to a Joint Venture if 51% or more of the equity of the Joint Venture is owned by a firm headquartered in Broward County, as defined in the procurement code.
2. Two points per ballot shall be awarded for Location to a Joint Venture if between 30% - 50% of the equity of the Joint Venture is owned by a firm headquartered in Broward County, as defined in the procurement code.
3. One point per ballot shall be awarded for Location to a Joint Venture if between 10% - 29% of the equity of the Joint Venture is owned by a firm headquartered in Broward County, as defined in the procurement code.

C. Joint Venture Volume of Previous Work:

Volume of previous work for firms that have been part of a prior Joint Venture previously awarded a County contract shall be calculated based on the actual equity ownership of the prior Joint Venture firm. Volume of previous work will be based on that percentage and not the entire volume of the Joint Venture. Firms must provide notarized attestation of percentages on a form provided by the County and a copy of a written and signed prior Joint Venture agreement.

D. Location

Firms that have a principal place of business in Broward County, as evidenced by the Secretary of State filing, shall also provide a notarized attestation on a form provided by the County affirming that the firm has not merged with another firm that is not headquartered in Broward County and is not a wholly owned subsidiary or a holding company of another firm that is not headquartered in Broward County. Firms shall further attest on the form that their offices in Broward County are the headquarters of their firms and the nerve center of their operations. Firms must further attest that they will maintain the Broward County headquarters throughout the term of the contract and acknowledge that they risk debarment if they do not do so. Firms that comply with this requirement will be awarded five points per ballot. The County may perform any and all due diligence to validate attestations.