Broward County Commission Regular Meeting

MOTION TO APPROVE Agreement between Broward County and JW Group, Inc., for Request for Letters of Interest (RLI) No. R1043202R1, Airport Specific Information Technology Consultant Services for Broward County Owned Airports for an initial three-year term in the total not-to-exceed amount of $350,000 including all reimbursables, and authorize the Director of Purchasing to renew the Agreement for two one-year periods at no additional cost. The Agreement is for a three-year term with two one-year renewal options, for a potential five-year total of $350,000; and authorize the Mayor and Clerk to execute same. The initial term of the Agreement begins upon the date of execution and terminates three years from that date.

ACTION:  (T-10:23 AM)  Approved.
 
VOTE: 9-0.

In accordance with Broward County Procurement Code, Section 21.3.a.4, the Board is required to approve all awards exceeding $250,000 per annum.

Provides Airport Specific Information Technology Consultant Services for Broward County at the Fort Lauderdale-Hollywood International Airport and the North Perry Airport.

THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL.

The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise(CBE) participation goal of 14% for this project. The JW Group, Inc. committed to meet the participation goal of 14%, which has been reviewed by the OESBD (Exhibit 3).

The purpose of this Agreement is to provide Specific Information Technology Consultant Services for the Fort Lauderdale-Hollywood International Airport and the North Perry Airport.

On November 27, 2012 (Item No. 28), the Board approved Request for Letters of Interest (RLI) No. R1043202R1 for Airport Specific Information Technology Consultant Services at the Fort Lauderdale Hollywood International Airport and the North Perry Airport. Two firms submitted proposals in response to the RLI.

On April 11, 2013, a Short List Meeting was held. One of the proposers, Sunera LLC, was determined to be non-compliant to the County Business Enterprise (CBE) requirements of the solicitation document for failure to meet the 14 % participation goal and for failure to demonstrate good faith efforts; therefore, Sunera LLC was determined to be non-responsive by the  Committee. The Selection Committee short-listed the single firm.

On April 30, 2013, a Presentation and Final Selection Committee Meeting was held. After presentation and evaluation the Selection Committee named The JW Group, Inc. as the single-ranked firm.

On June 4, 2013 (Item No. 91), the Board approved the Selection Committee’s Final Ranking of the qualified firm and authorized County staff to proceed with negotiations.

Two Sunshine Negotiation meetings were held to negotiate this Agreement:  December 4, 2013 and February 18, 2014. These meetings were attended by representatives from the JW Group, Inc., the County Auditor's Office, the Purchasing Division and the Aviation Department.

The Selection Committee consisted of:

Marc Gambrill, Director, Capital Improvement Projects, Aviation Department (Chair)
Carlos Alvarado, Director, Application Services, Enterprise Technology Services Division, Finance and Administrative Services Department
Angela Scott, Manager, Information Systems Division, Aviation Department