A. MOTION TO APPROVE Second Amendment to the deliberately phased Agreement between Broward County and Parsons Transportation Group, Inc., RLI No. R0840410R1, for the continuation of Construction Project Manager Services for the Expansion of Runway 10R-28L at the Fort Lauderdale-Hollywood International Airport, for an increase in Basic Services in the amount of $1,047,788, an increase in the Overtime Allowance in the amount of $762,606, a decrease in Reimbursables in the amount of ($141,242), for Optional Services: Item No. 1 an increase in the amount of $134,434, and Items No. 2 and 3 a decrease in the amount of ($674,583), for a total decrease of ($540,149), an increase for Dispute Avoidance Panel Professional Services in the amount of $400,000, for a total Second Amendment amount of $1,529,004, increasing the total Agreement amount from $29,470,540 to $30,999,544, and authorize the Mayor and Clerk to execute same.
ACTION: (T-10:23 AM) Approved.
VOTE: 9-0.
B. MOTION TO APPROVE Optional Services Work Authorization No. PTG-01-004, for the deliberately phased Agreement between Broward County and Parsons Transportation Group, Inc., for additional Construction Project Manager Services for the Expansion of Runway 10R-28L at the Fort Lauderdale-Hollywood International Airport, in the total maximum-not-to-exceed amount of $1,634,434, and authorize the Mayor and Clerk to execute same.
ACTION: (T-10:23 AM) Approved.
VOTE: 9-0.
|
THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This item supports the Board's Vision for "Unlimited Economic Opportunities," its Goal to "increase the economic strength and impact of Port Everglades, the Broward County Convention Center and the FLL in a sustainable manner balancing economy, environment and community," and its Objective to increase runway capacity through construction of one new 8,000-foot runway at FLL.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) goal of 25% for this Agreement. Parsons Transportation Group, Inc. (PTG) committed to 25% CBE participation. To date, PTG has been paid $17,992,972 and has paid CBE firms $5,064,508 for a 28.34% participation.
On August 30, 2011 (Item No. 31), the Board approved the award of the Agreement with PTG for CPM Services for the Expansion of Runway 10R-28L at FLL in the maximum not-to-exceed amount of $10,387,412.
On December 4, 2012 (Item No. 4) the Board approved the First Amendment to the Agreement with PTG for the continuation of CPM Services in the amended amount of $19,083,128, for a revised total agreement amount of $29,470,540.
PTG provides the CPM Services for the following three contracts as part of the new South Runway expansion project: Site Preparation and NAVAIDS Infrastructure (NAVAIDS), being performed by Odebrecht-CFE Joint Venture (OCJV); the Design-Build Services for U.S. 1 / FEC RR Structures (Structures), being performed by Tutor Perini Fort Lauderdale-Hollywood Venture (TPFLHV); and the Runway, Crossfield Taxiways and Holdpad Paving, Lighting and Signage (Paving), being performed by Archer Western Construction, LLC (AWC).
Per Federal Aviation Administration (FAA) requirements, while construction activity is underway, a field inspection team must be present to document the construction process and confirm the construction meets or exceeds the requirements of the design/construction documents. Continued surveying and inspections are paramount to maintaining FAA funding for the new South Runway project.
Motion A
This proposed Second Amendment to the Agreement between Broward County and PTG is for the continuation of CPM Services for the Expansion of Runway 10R-28L at FLL.
This action provides for approval of the proposed Second Amendment for an increase in Basic Services in the amount of $1,047,788, an increase in the Overtime Allowance in the amount of $762,606, a decrease in Reimbursables in the amount of ($141,242), for Optional Services: Item No. 1 an increase in the amount of $134,434, and Items No. 2 and 3 a decrease in the amount of ($674,583), for a total decrease of ($540,149), an increase for Dispute Avoidance Panel Professional Services in the amount of $400,000, for a total Second Amendment amount of $1,529,004, increasing the total Agreement amount from $29,470,540 to $30,999,544.
The Second Amendment includes an increase in Basic Services in the amount of $1,047,788 for unanticipated surveying and inspection and extended duration of services as a result of delays in the new South Runway Expansion project. Surveying and inspection services are required for critical items associated with the three construction contracts. Examples of unanticipated surveying and inspection services associated with additional settlement monitoring are: Mechanically Stabilized Earth (MSE) wall movement monitoring, changes in the MSE wall layout to accommodate FAA changes to the south Navigational Aids (NAVAIDS), surveying of obstructions on the west end of the new South Runway, Terminal 4 pavement restriping, and tracking of the revised quantities of embankment as allocated in Change Order (CO) No. 6 and CO No. 7, approved by the Board on May 7, 2013 (Item No. 53). An additional increase in Basic Services is also required to inspect and document the additional work required under the TPFLHV Unilateral CO No. 14, approved by the Board on March 11, 2014 (Item No. 27). Inspection of TPFLHV’s performance of and billing for installing the MSE wall for the East Wedge area of the new South Runway is necessary as the work is being done on a Time and Materials basis in the event that TPFLHV files a certified claim for amounts in excess of the CO.
The Agreement includes an allowance for additional CPM Overtime Services. An increase in the overtime allowance in the amount of $762,606 is necessary for the monitoring of the NAVAIDS contractor, OCJV, and the Paving contractor, AWC, as the contractors are working extended hours, to include nights, weekends, and holidays in order to meet the critical completion date of September 18, 2014. These additional CPM overtime services were not contemplated at the time of initial contract negotiations.
The Agreement provides an allowance for reimbursement of specific expenses. To date, the rate of expenditure for reimbursable expenses has been less than anticipated. Based on expenses incurred to date, and a projection of future expenses for the remainder of the project, reimbursables can be reduced in the amount of ($141,242).
The Agreement includes Optional Services for CPM Services for construction schedule extensions. Additional CPM Services (Item No. 1) in the amount of $134,434 are now necessary due to project schedule extensions. TPFLHV had a substantial completion date of February 22, 2014, which was not achieved, due in part, to the failure of TPFLHV to provide the required design documents in accordance with the schedule. This delay impacted AWC and OCJV’s schedule to complete the new South Runway. OCJV experienced delays due to existing water and wastewater lines that were required to be kept in service until new water and wastewater lines were commissioned. These new water and wastewater lines were being installed by TPFLHV under CO No. 7, approved by the Board on June 4, 2013 (Item No. 2), and the design and commissioning of the new utilities took longer than anticipated. AWC was delayed due to changes made by FAA Advisory Circular 150/5370-2F, Operational Safety on Airports During Construction, and unforeseen subgrade conditions for the South Runway and taxiways. As a result, this Agreement is being amended to increase the Optional Services for CPM Services for Construction Schedule Extensions. Also, the Agreement includes Optional Services for Special Advisory Services (Item No 2), and Technical Services (Item No. 3). To date, these Optional Services have remained largely unused and are being reduced in the amount of ($674,583).
The First Amendment, approved by the Board on December 4, 2012 (Item No. 4), added an allowance for Dispute Avoidance Panel (DAP) Professional Services. These services were based on a monthly estimate for regular monthly meetings of the DAP. It is now anticipated that, in addition to regular monthly meetings, the CPM will incur additional costs in the amount of $400,000 for future formal hearings of disputes requested by the Contractors or the County.
Motion B
This proposed Optional Services Work Authorization (WA) No. PTG-01-004 is for additional CPM Services under Optional Services Item No. 1, CPM Services for Construction Schedule Extensions. These additional CPM Services are necessary due to the unanticipated extended runway construction duration for the expansion of Runway 10R/28L at FLL as described in Motion A. The WA will provide for CPM staff to continue necessary CPM Services for the duration of the new South Runway construction.
This action provides for approval of the proposed Optional Services WA in the total maximum-not-to-exceed amount of $1,634,434.
BCAD intends to pursue recovery of all costs associated with the delays from all responsible parties.
One Sunshine meeting was held February 21, 2014 to negotiate the proposed Second Amendment. This meeting was attended by the Broward County Aviation Department, Program Management Office representatives, and PTG representatives.
The amounts referenced in this agenda have been rounded to the nearest whole dollar. Vendor payments will be based on the maximum amount payable under this Agreement. The Agreement Summary Sheet reflects the actual amount of the award.
These proposed actions are within the overall approved budget for the new South Runway project. |