Broward County Commission Regular Meeting

MOTION TO APPROVE Agreement between Broward County and Geosyntec Consultants, Inc., for Broward County 100-Year Flood Elevation Map and Associated Modeling, Request for Proposals (RFP) No. R2114367P1, for an initial two-year term for a maximum not-to-exceed amount of $717,894, which includes a not-to-exceed amount of $1,000 for reimbursable expenses, and authorize the Director of Purchasing to extend the contract for one additional one-year period, and authorize the Mayor and Clerk to execute same. The initial term of the Agreement will begin upon date of execution and terminates two years from that date.

(Per the Tuesday Morning Memorandum, Signature Pages have been received.)

(Transferred to the Consent Agenda.)

ACTION:  (T-12:18 PM)  Approved, as amended, with Yellow-Sheeted Additional Material, dated May 8, 2018, submitted at the request of Finance and Administrative Services Department.

VOTE:  9-0.
 

In accordance with the Broward County Procurement Code, Section 21.31.b.2, Board approval is required for professional services agreements greater than $100,000 per annum or $200,000 for multi-year contracts.

Provides for a qualified firm to provide professional services to update the Broward County 100-Year Flood Elevation Map and Associated Modeling.

None.

THE PURCHASING DIVISION AND THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT/ENVIRONMENTAL PLANNING AND COMMUNITY RESILIENCE DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 13% for this project. Geosyntec Consultants, Inc. committed to 13% CBE participation, which OESBD reviewed and approved (Exhibit 3).

This Agreement provides for professional services to update Broward County's 100-year flood elevation map and associated modeling, considering future climatic conditions, including sea level rise, through the refinement and application of the latest countywide integrated hydrologic-hydraulic model software, including the outcomes of community stakeholder meetings.

On May 23, 2017 (Item No. 63), the Board approved the Request for Proposals (RFP) No. R2114367P1, Broward County 100-Year Flood Elevation Map and Associated Modeling. Five firms submitted proposals in response to the RFP.

On August 29, 2017, an Initial Evaluation Committee meeting was held and the Evaluation Committee determined that all five firms were both responsive and responsible to the RFP requirements.

On September 27, 2017, a Final Evaluation Committee meeting was held. After presentations, evaluations and scoring, the Evaluation Committee selected Geosyntec Consultants, Inc. as the first-ranked firm.

On November 7, 2017 (Item No. 64), the Board approved the Evaluation Committee's final ranking of the qualified firms and authorized staff to proceed with negotiations.

Four Sunshine meetings were held to negotiate this Agreement: December 19, 2017; January 24, February 7 and February 20, 2018. These meetings were attended by representatives of Geosyntec Consultants, Inc., the Environmental Planning and Community Resilience  Division, the Office of the County Attorney, and the Purchasing Division.

Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at http://www.broward.org/Purchasing/Pages/Repository.aspx.

Signature pages are expected to be received prior to Board consideration of the item. Once received, they will be noted in the Monday Night Memo.

The Evaluation Committee consisted of:
Danea Cohen-Ebanks, Purchasing Agent, Purchasing Division, Finance and Administrative Services Department (Chair and Non Voting Member)
Marc Gambrill, Director, Capital Improvement Projects Division, Aviation Department
Dr. Jennifer Jurado, Director, Environmental Planning and Community Resilience Division, Environmental Protection and Growth Management Department
Richard Tornese, Director, Highway Construction and Engineering Division, Public Works Department

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070