Broward County Commission Regular Meeting

MOTION TO AWARD open-end contract to Home Depot U.S.A, Inc. for Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services, Broward County Master Agreement No. L1224010G1, through the U.S. Communities Contract No. 11019-RFP, for the Parks and Recreation Division in the estimated three-year and two-month amount of $734,250. The contract period starts on the date of award and terminates on July 31, 2017.

ACTION:  (T-10:27 AM)  Approved.

VOTE:  9-0.

In accordance with the Broward County Procurement Code, Section 21.36, the Purchasing Division may participate in cooperative purchasing agreements for the procurement of supplies or services with one or more local or external public procurement units; and Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides maintenance, repair, operating and industrial supplies for renovation projects and emergency repairs as needed for the Parks and Recreation Division.

None

THE PURCHASING DIVISION AND THE PARKS AND RECREATION DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) did not establish a County Business Enterprise (CBE) goal for this procurement because there are no subcontracting opportunities for CBE contractors (Exhibit 2).

The purpose of this contract is to provide maintenance, repair, operating and industrial supplies for eleven renovation projects planned by the Parks and Recreation Division through Fiscal Year 2016 (Exhibit 1). The project list is subject to change depending on the needs of the Parks and Recreation Division. In addition to the planned projects, this contract will also be utilized for needed materials for emergency repairs as required throughout all park locations maintained and operated by Broward County. Materials consist of abrasives, acoustical tile, fiberglass, granite, grout, tile, doors, fencing, screws, lumber, sheet rock, paint, sealers, plumbing materials, water heaters and skylights. The contract is for materials only; certified County personnel will complete the renovations/repairs. Separate Master Agreements would be issued for each project to monitor cost expenditures.

U.S. Communities is a national cooperative purchasing program providing resources and solutions to local and  state governmental agencies across the United States, including cities, counties, towns, state, special districts, etc. On July 6, 2011, the lead agency, Maricopa County located in Phoenix, Arizona awarded cooperative Contract No. 11019-RFP, Maintenance, Repair, Operating Supplies, Industrial Supplies and Related Products and Services to Home Depot USA, Inc. for an initial three-year contract term with a three-year renewal option. The initial three year contract term began on August 1, 2011 and expires on July 31, 2014, however, on December 19, 2013 Maricopa County renewed the contract for three additional years effective August 1, 2014 and terminating on July 31, 2017.

The Parks and Recreation Division has reviewed the bid submitted by Home Depot U.S.A., Inc., and concurs with the recommendation for award (Exhibit 3). There are no performance evaluations in Contract Central for Home Depot U.S.A., Inc. 

The Purchasing Division previously issued solicitations for the same or similar type of materials to the Sheltered Market and Open Market and no responses were received.  
 

Maricopa County Bid No. 11019-RFP posted on March 24, 2011 and opened on April 29, 2011; six bids were received with no declinations.