THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established a Disadvantaged Business Enterprise (DBE) participation goal of 26% for this project. T.Y. Lin International, Inc. committed to meet the participation goal of 26% (Exhibit 3).
The purpose of this Agreement is to provide for architectural and engineering services on a continuing term basis. This agreement is funded partially through a grant by the Federal Aviation Administration (FAA) at a minimum of 75% of the project cost.
On June 11, 2013 (Item No. 48), the Board approved Request for Proposals (RFP) No. R1142806P1 for Consultant Services for Engineering Services for Various Projects at North Perry Airport (HWO). Six firms submitted proposals in response to the RFP.
On October 14, 2013, an Initial Evaluation Meeting was held. The committee found all six firms responsive. Five firms: Atkins North America, Inc., Kimley-Horn and Associates, Marks Brothers, Inc., Michael Baker Corporation and TY Lin International, Inc. were determined responsible. EAC Consulting Inc. was determined to be non-responsible in the area of DBE Goal participation requirement.
On October 23, 2013, EAC Consulting, Inc. (EAC) represented by LSN Partners submitted a Letter of Appeal regarding the Evaluation Committee’s determination of non-responsibility for DBE Goal participation. The Purchasing Division and the Office of Economic and Small Business Development (OESBD) reviewed the information provided in the Appeal Letter. After a second review of the EAC Proposal submittal for continuing consultant services, OESBD produced a revised compliance memorandum in which EAC was determined to be compliant.
On January 6, 2014, a re-convened Evaluation Committee Meeting was held. The Evaluation Committee reviewed the information submitted by EAC as well as the revised OESBD memorandum. The Evaluation Committee unanimously approved a motion determining EAC to be responsible regarding DBE goal participation and approved EAC to be included in the Final Evaluation Committee Meeting for scoring and final ranking.
On January 27, 2014, the Final Evaluation Meeting was held. The Committee named T.Y. Lin International, Inc. as the first-ranked firm. On February 25, 2014 (Item No. 39), the Board approved the final ranking and authorized staff to proceed with negotiations.
Three Sunshine meetings were held to negotiate this Agreement on March 7, 2014, March 14, 2014, and March 24, 2014. These meetings were attended by representatives from T.Y. Lin International Inc., the County Auditor's Office, the Purchasing Division and the Aviation Department.
The Evaluation Committee consisted of:
Steve Wiesner, Director, Airport Expansion Program, Aviation Department (Chair)
Michael Cleary, Engineer IV, Highway Construction and Engineering Division, Public Works Department
Jim Davis, Project Manager IV, Capital Improvement Projects, Aviation Department |