Broward County Commission Regular Meeting

MOTION TO AWARD open-end contract to low bidder, Shiff Construction & Development, Inc., a certified County Business Enterprise, for Waterproofing Maintenance and Repair (CBE Reserve), Bid No. P1161106B1, for the Facilities Management Division,  in the estimated annual amount of $2,281,997, plus allowances in the estimated amount of $130,000, for a total estimated annual amount of $2,411,997, and authorize the Director of Purchasing to renew the contract for two one-year periods, for a three-year potential estimated amount of $7,235,991. The initial contract period shall begin on the date of award and terminate one year from that date.

ACTION: (T-10:24 AM) Approved. (See Yellow-Sheeted Additional Material, dated April 22, 2014, submitted at the request of Finance and Administrative Services Department.)

VOTE: 8-0. Commissioner Jacobs was not present.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides all labor, materials, equipment, services and incidentals necessary to provide waterproofing maintenance and repair services at various locations throughout Broward County.

None

THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) designated this project as a reserve opportunity for County Business Enterprises (CBE) firms. The OESBD has reviewed the bid and determined that Shiff Construction & Development, Inc. is a certified CBE firm (Exhibit 2).

The purpose of this contract is to provide all labor, equipment and incidentals to conduct waterproofing maintenance and repair services for the Facilities Management Division and various other Broward County agencies. The work consists of all labor, materials, tools and equipment required to affect waterproofing repairs. The repairs will vary in size and location and will be assigned under the contract on an as-needed basis.

This project was solicited to the CBE Reserve Market and the County received two bids.  The Purchasing Division conducted a bid analysis and was advised by Shiff Construction & Development, Inc. (Shiff Construction) that the firm bid $1 based upon the firm's waterproofing experience and confirmed that there would be little to no need for electric, plumbing or mechanical work as outlined in the scope of work.  The vendor also confirmed that even if this work is required the work will be done and billed at the price submitted in its sealed bid. 

The allowances incorporated in this contract total $130,000. Expenditures under these allowances must be approved by the Contract Administrator and will be reimbursed at the Contractor’s actual incurred cost (Exhibit 1: Lines Z1.15 thru Z1.18).

The Facilities Management Division has reviewed the bid submitted by Shiff Construction, and concurs with the recommendation for award (Exhibit 3). Ninety-four performance evaluations have been completed for Shiff Construction; the firm has an overall rating of 4.06 out of a possible rating of 5.0. A copy of the vendor performance evaluation is available upon request.

The previous Contract No. Q0743906B1 was for a similar scope of work and was a multiple award to three vendors (Merkury Development, H.A. Contracting Corporation, and Contracting Specialist, Inc.) with total three-year expenditures of approximately $2,250,000 and expired on June 13, 2013.

There was no protest or appeal filed regarding this procurement.

The bid posted on November 20, 2013 and opened on December 11, 2013; two bids were received with no declinations (Exhibit 1).