Broward County Commission Regular Meeting

MOTION TO NOTE FOR THE RECORD Emergency Open-End Contract to Triangle Services of Florida, Inc., for Janitorial Services for the Broward County Judicial Complex, Solicitation No. R1226007PX, in the estimated monthly amount of $117,000 for the Facilities Management Division and authorize the Director of Purchasing to renew the contract for three years for an estimated three-year amount of $4,212,000, for a potential total estimated contract amount of $4,446,000. The initial contract period began on February 17, 2014 and shall terminate on June 25, 2014.

(This item was pulled by Commissioner LaMarca item.)

ACTION: (T-10:46 AM) Approved.  (Refer to minutes for full discussion.)

VOTE: 9-0. Commissioner Ritter voted in the affirmative telephonically.

In accordance with the Broward County Procurement Code, Section 21. 39.b, all emergencies over the award authority of the Director of Purchasing are to be noted to the Board of County Commissioners.

Provides for uninterrupted, continued janitorial services at the Broward County Judicial Complex and a clean and hygienic environment without exception for members of the public and County Staff.

None

THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

On February 8, 2011 (Item No. 33), the Board approved RFP No. R0899203P1 for Janitorial Services for Large Complexes.   

On June 26, 2012 (Item No. 103), the Board approved the Agreement between Broward County and OJS Systems, Inc., for Janitorial Services for the Broward County Judicial Complex.

On January 28, 2014, Facilities Management Division (FMD) discovered that OJS Systems, Inc. was no longer providing janitorial services at the Judicial Complex. Without consent from Broward County, OJS Systems, Inc. ceased operating as the prime contractor and reassigned their work to 3 H Service System, Inc. Additionally, OJS Systems, Inc. failed to provide the County with a certificate of insurance, despite many requests, including a certified letter. On February 6, 2014, County staff including the County Attorney’s Office, the Office of Economic and Small Business Development, the Purchasing Division and FMD met to discuss a remedial course of action. Prior to implementing the County's plan to remedy, a stop work order was issued by the Division of Workers Compensation.  On February 14, 2014, an investigator from the State of Florida, Division of Workers’ Compensation, issued a stop work order to 3 H Service System, Inc., for failure to produce required business records within five business days which is in violation of Section 440.107(7)(a), Florida Statutes.

On February 17, 2014, the Director of Facilities Management issued a request for an emergency procurement (Exhibit 1).  The County contacted Triangle Services of Florida, Inc. to determine the interest in pursuing an interim agreement, since Triangle Services of Florida, Inc. was the second-ranked firm for the Janitorial Services solicitation for the Broward County Judicial Complex, RFP No. R0899203P1.

On February 21, 2014, a Sunshined negotiation Meeting was held with Triangle Services of Florida, Inc. The meeting was attended by representatives from the Facilities Management Division, the Purchasing Division, the County Attorney’s Office, the County Auditor’s Office, the Office of Economic and Small Business Development and Triangle Services of Florida, Inc. At the time of the meeting all parties agreed to the same terms and conditions of the original Agreement, including the original pricing from Triangle Services of Florida, Inc. that was submitted with their response to RFP No. R0899203P1 by the deadline of March 21, 2011.

On February 24, 2014, notice was sent to OJS Systems, Inc., effectively terminating the Agreement with OJS Systems, Inc.