Broward County Commission Regular Meeting

MOTION TO APPROVE Agreement between Broward County and Keith and Associates, Inc., for Consultant Services for Everglades Holiday Park Site Improvements, Request for Letters of Interest (RLI) No. R1075503R1, to provide design, permitting, bid and construction engineering services, in the total estimated not-to-exceed amount of $514,095, including $423,557 for basic services, $30,538 for reimbursables and $60,000 for optional services, with a time of performance of 1,288 calendar days from the issuance of the Notice to Proceed; and authorize the Mayor and Clerk to execute same. (Commission District 1)

(This item was pulled by Vice Mayor Ryan.)

ACTION: (T-10:49 AM) Approved.  The Board directed staff to incorporate more signage at Everglades Holiday Park, including educational information relating to the existing Andrews Avenue signage located in the Everglades.  (Refer to minutes for full discussion.)  (Per the Tuesday Morning Memorandum, Exhibit B of the Agreement, pages 72 and 73 have been revised by adding the clarifier "MAX" in the first column of the Salary Cost tables for the sub-consultants Atkins, FAE and Traf Tech.)

VOTE: 9-0. Commissioner Ritter voted in the affirmative telephonically.

In accordance with the Broward County Procurement Code, Section 21.31.b.2, the Board of County Commissioners' approval is required to award professional services agreements exceeding $100,000 annually or $200,000 in a multi-year period.

Provides engineering consultant services for site improvements at Everglades Holiday Park.

None

THE PURCHASING DIVISION, THE PUBLIC WORKS DEPARTMENT/HIGHWAY CONSTRUCTION AND ENGINEERING DIVISION AND THE PARKS AND RECREATION DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION. 

This item supports the Board's vision of "A Community with Vibrant Arts, Culture, Recreation and Learning Opportunities" and its Goal No. 2, "In coordination with our community partners, maintain and enhance a premier system of parks and libraries that provide a variety of recreational, cultural and learning opportunities for our residents and visitors."

The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 26% for this agreement. Keith and Associates, Inc. has committed to 60% CBE participation which has been reviewed and approved by OESBD (Exhibit 3).

This agreement provides comprehensive design, permitting, bid and construction engineering services associated with site improvements at Everglades Holiday Park in accordance with the master plan approved by the Board of County Commissioners on October 14, 2008 (Item No. 38). The site improvements include new parking, boat ramps, docks, a boat-house building, an airboat-waiting shelter with combined ticket booth, site lighting, fire protection and landscaping.

On February 5, 2013 (Item No. 48), the Board approved the Request for Letters of Interest (RLI) No. R1075503R1. Seven firms submitted proposals in response to the RLI.

On April 24, 2013, a Short List Meeting was held. The Selection Committee short-listed four firms.

On May 9, 2013, a Presentation Ranking Meeting was held. After presentations and evaluation, the Selection Committee named Keith and Associates, Inc., as the first-ranked firm.

On June 4, 2013 (Item No. 94), the Board approved the final ranking of the qualified firms and authorized staff to proceed with negotiations.

Four Sunshine Meetings were held to negotiate the agreement: August 16, 2013, September 6, 2013, October 4, 2013 and February 24, 2014. The meetings were attended by representatives from Keith and Associates, Inc., and its sub-consultants, the Purchasing Division, the Highway Construction and Engineering Division, and the Parks and Recreation Division. Subsequent to the October 4, 2013 negotiation meeting, an internal peer review further refined the project scope. A final negotiation meeting was then held on February 24, 2014 to incorporate the scope refinements and their impact on the cost of the project. 

The amounts referenced in this agenda have been rounded to the nearest whole dollar. Vendor payments will be based on the maximum amount payable under this agreement. The Agreement Summary Sheet reflects the actual amount of the award.

The Selection Committee consisted of:

Dan West, Director, Parks and Recreation Division (Chair)
Jim Federici, Project Manager IV, Highway Construction and Engineering Division, Public Works Department
Trevor Fisher, Assistant Director, Airport Expansion Program Division, Aviation Department