THE PURCHASING DIVISION AND THE PORT EVERGLADES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item supports the Board’s Vision and Value: “Ensuring economic opportunities for all people and businesses in Broward", and its Goal: “Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs.”
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 18% for this deliberately phased Agreement, which is intended to cover the span of the entire project including the Construction Administration Phase, which will be negotiated in the future. HDR Engineering, Inc. has committed to 18% CBE participation, which the OESBD reviewed and approved (Exhibit 3).
On March 17, 2015 (Item No. 38), the Board approved the Request for Proposals (RFP) No. X1270003P1, Design and Engineering Services - Port Everglades Slip 1 Expansion. Five firms submitted proposals in response to the RFP.
This deliberately phased Agreement provides professional design, engineering and permitting services, for the expansion of Slip 1 at Port Everglades. Construction Administration will be included as a future phase of this deliberately phased Agreement. The project will widen Slip 1 by approximately 175 feet to the south by constructing a new bulkhead along Berths 9 and 10. In addition to the bulkhead and marine infrastructure construction, this project will require coordination for the removal and disposal of known contaminated soils along with collaboration with the petroleum industry for the relocation of privately owned and currently operational petroleum offloading facilities that serve Berths 9 and 10.
On May 18, 2015, an Initial Evaluation Committee meeting was held. The Evaluation Committee determined that four of the firms were both responsive and responsible to the requirements of the RFP.
On June 5, 2015, a Final Evaluation Committee meeting was held. After presentations, evaluation and scoring, the Evaluation Committee named HDR Engineering, Inc. as the first ranked firm.
The Evaluation Committee's proposed recommendation of ranking was posted on the Purchasing Division website from June 9, 2015 through June 11, 2015, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. There was no additional information submitted within this timeframe. The Evaluation Committee’s final recommendation of ranking was posted on the Purchasing Division website from June 12, 2015 through June 18, 2015, which provided an opportunity for any aggrieved proposer to file a formal protest. There was no protest filed within this timeframe.
On August 11, 2015 (Item No. 84), the Board approved the Evaluation Committee’s final ranking of the qualified firms and authorized staff to proceed with negotiations.
Four Sunshine meetings were held to negotiate this phased Agreement: February 18, February 24, September 26 and October 20, 2016. These meetings were attended by representatives of HDR Engineering, Inc. and their sub consultants, Cordova Rodriguez & Associates, Inc., Tierra South Florida, Inc., Craig A. Smith & Associates, Inc., Cherokee Enterprises, Inc., Adept Public Relations, LLC and Collins Engineers, Inc.; representatives from the petroleum and oil industry including the Port Everglades Environmental Corporation (PEECO), South Florida Petroleum Services (SFPS) and Exxon Mobil Oil; representatives from Atkins North America, Inc.; and staff from the Port Everglades Seaport Engineering and Construction Division, the Purchasing Division, the County Attorney’s Office, the Port Everglades Department, the Risk Management Division and the Office of Economic and Small Business Development. The multipliers in Exhibit B of the Agreement reflect the negotiated margins that correspond to the complexity and level of risk associated with the scope each individual consultant member is assigned.
The development of the scope for this phased Agreement along with its negotiations took longer than expected due to several factors. The project involves multiple privately owned and operated facilities within Port Everglades including the petroleum industry represented by individual oil companies; SFPS, who is the offloading facility owner and operator and PEECO, who is responsible for the removal of contaminated materials in this berth area. Additionally, further coordination was needed as this berth area will be deepened as part of the U.S. Army Corps of Engineers (USACE) Deepening and Widening project at the Port. Several different project issues needed to be resolved prior to finalizing scope and commencing negotiations. These issues included the remediation of the known contaminated materials and the financial responsibility for remediation; maintaining the continuity of operations while the project is being constructed, so that petroleum products could continue to be offloaded at Port docks; and managing the interface between this project and USACE’s project needed to be clearly defined.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at:
http://www.broward.org/purchasing/pages/rlirfprepository.aspx.
The Evaluation Committee consisted of:
Peter Thomas, Purchasing Manager, Purchasing Division, Finance and Administrative Services Department (Chair and Non-Voting Member)
Alan Cohen, Assistant to the County Administrator
Gasser Douge, Engineering Unit Supervisor, Capital Improvement Projects Division, Aviation Department
Jeffery Halsey, Director, Pollution Prevention Division, Environmental Protection and Growth Management Department
Jorge Hernandez, Director, Business Administration Division, Port Everglades Department
Israel Rozental, Assistant Director, Seaport Engineering and Construction Division, Port Everglades Department