Broward County Commission Regular Meeting

MOTION TO DISCUSS and provide direction regarding Evaluation Committee procedures for scoring vendors in the Request for Proposal process for contracts to be awarded by the County. (Vice-Mayor Bogen)

(Per the Tuesday Morning Memorandum, Vice-Mayor Bogen requests the following:

REPLACEMENT MOTION:

MOTION TO DIRECT the County Administrator to revise the Request for Proposal scoring process for Evaluation Committee based procurements to require committee members whose overall score (does not include the scores for Location and Price) deviates 10% or greater from any  other committee member score, to provide a written statement explaining the rationale for the score to be included as part of the documentation to be presented to the Board and maintained in the official procurement file.)


ACTION:  (T-4:11 PM)  Following discussion, the Replacement Motion failed.  (Refer to minutes for full discussion.)

VOTE:  3-4.  Commissioners Bogen, Holness and Rich voted in the affirmative. Commissioner Geller was inaudible during the vote. Commissioner Sharief was not present. Commissioners LaMarca, Ryan, Udine and Mayor Furr voted no.

Allows the Board to discuss how Requests for Proposals are scored.

An open and transparent dialogue among Board members.

The Broward County Procurement Code currently provides no method of addressing "outlier" scoring in the Request for Proposal process when the scores (excluding pricing and location) of one member of the Evaluation Committee are materially different (i.e., by a factor of 10% or more) than the total scores (excluding pricing and location) of the other Evaluation Committee members. This item allows the Board to discuss how to increase transparency in the scoring process, such as requiring a written statement from Evaluation Committee members with "outlier" scores to explain the basis for the scoring anomaly.