THE PURCHASING DIVISION AND THE LIBRARIES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
This item supports the Broward County Board of County Commissioners value of cultivating community culture, arts, recreation and life-long learning, and associated goals to provide diverse artistic, cultural, educational, and historical amenities and programs that contribute to a vibrant, multi-cultural and economically-viable community, including an annual signature event; improve access to business development, educational, cultural, and recreational opportunities and amenities to the economically disadvantaged; in coordination with our community partners, market and deliver world-class recreational opportunities; and enhance funding for Library programs and various life-long-learning opportunities for our residents and visitors.
The Broward County Libraries Division seeks to purchase copyright materials and subscriptions for public use. Pursuant to Section 21.18 of the Procurement Code, "... supplies and services are exempted from this Code; however, they may be purchased by the Director of Purchasing, either competitively or noncompetitively up to the Director of Purchasing's award authority...". The exemptions include, "Copyright materials purchased by the Library Division for public use" and "Subscriptions for library purchases only". In any given fiscal year the purchase of these materials may exceed the Director of Purchasing delegated award authority. Therefore, the Director of Purchasing seeks approval to award any single purchase for any approved vendor that may exceed the delegated approval authority. All purchases for these materials are contingent upon the Board's approval of the Division's annual budget. The annual estimated purchase amount for Fiscal Year 2018 is $6,817,688. However, of the total amount, the estimated procurements that fall within the delegated award authority is approximately $3,400,000 (Exhibit 1).
The Purchasing Division will work with the Libraries Division to determine and document the appropriate procurement methodology for the exempt items. The Broward County Libraries Division has provided justification for the selection of the current suppliers (Exhibit 2).
|