THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not reserve this project for Small Business Enterprises under the Sheltered Market Program or assign County Business Enterprise participation goals to this solicitation based on the review of products and services requested (Exhibit 2).
The purpose of this contract is to provide parts required for the repair and/or replacement of existing water meter fittings and water line accessories throughout Broward County.
The Southeast Florida Governmental Purchasing Cooperative Group (Co-op) is an organization comprised of various Southeast Florida cities, counties and governmental agencies that provides for cooperative purchasing, in which quantities for the same item are combined in order to achieve economies of scale through volume discount pricing. The City of Deerfield Beach is the lead agency that facilitated the solicitation for this Co-op contract. Annual estimated usage quantities were obtained from each participating agency prior to the bid solicitation. Each participating agency concurred with the bid specifications utilized by the City of Deerfield Beach.
On March 6, 2019, the City of Deerfield Beach awarded Co-op, Contract No. 2018-19/12, for an initial three-year contract term with three one-year renewal options. The initial contract term began on March 6, 2019 and expires on March 5, 2022.
This Co-op contract is to be used only by various participating government agencies listed in the contract. The estimated initial contract amount of $1,375,000 for the remaining 33-month term reflects only the County’s estimated usage inclusive of estimated potential catalog price adjustments; it does not include the estimated usage of the other Co-op members.
It is the intent of the County to procure required materials when needed from the awarded vendors that have the required product and offer the highest discount off the manufacturer’s catalog pricing. The County’s anticipated usage is based on previous usage.
All catalog price discounts will remain fixed for the initial term of the contract. In accordance with the adjustment clause of the Co-op contract, the discount for subsequent optional renewal terms shall be subject to an adjustment only if increases in the industry occur. The vendor must submit sufficient documentation to the City of Deerfield Beach to be given consideration for a discount adjustment, and must pass-on decreases when the vendor's costs are reduced.
The Water and Wastewater Services Division has reviewed the bids submitted by Core & Main LP; Empire Pipe and Supply Co., Inc.; Ferguson Enterprises, Inc. dba Ferguson Waterworks, Fortiline, Inc., and Lehman Pipe and Plumbing Supply, Inc., and requests approval to utilize the Co-op contract (Exhibit 3). Five vendor performance evaluations have been completed for Core & Main, LP; they have an overall rating of 4.47 out of a possible rating of 5.0. Eight vendor performance evaluations have been completed for Ferguson Enterprises, Inc. dba Ferguson Waterworks; they have an overall rating of 4.14 out of a possible rating of 5.0. Seven vendor performance evaluations have been completed for Fortiline, Inc.; they have an overall rating of 4.39 out of a possible rating of 5.0. Four vendor performance evaluations have been completed for Lehman Pipe and Plumbing Supply, Inc.; they have an overall rating of 4.37 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request. There are no vendor performance evaluations completed for Empire Pipe & Supply Company, Inc.
Incumbent: Ferguson Enterprises, Inc. dba Ferguson Waterworks, Fortiline, Inc., Core & Main LP (formerly HD Supply Waterworks, Ltd.), and Lehman Pipe and Plumbing Supply Inc., Contract Number and Title: F1074808G1, Water Meter Fittings. Contract Term: February 5, 2013 through January 31, 2019. Expenditures to date: $2,251,004.
On February 1, 2019, the Director of Purchasing approved the Interim Contract Number F1074808X1 to Ferguson Enterprises, Inc. dba Ferguson Waterworks, Fortiline, Inc., and Lehman Pipe and Plumbing Supply, Inc. in the not-to-exceed amount of $240,000 utilizing the same pricing, terms and conditions of Contract Number F1074808G1 in order to provide these commodities and services through July 31, 2019. Expenditures to date: $68,762.
The amounts referenced in this agenda item were rounded to the nearest whole dollar.
The Co-op bid posted on January 2, 2019 and opened on February 4, 2019; five bids were received with no declinations (Exhibit 1). There was no protest or appeal filed regarding this procurement. |