A. MOTION TO APPROVE Agreement between Broward County and Chen Moore and Associates, Inc. in the annual amount of $700,000, for Professional Consultant Services, for Airport Studies, Evaluations and Assessment, for an initial three-year contract term not-to-exceed $2,100,000, which includes labor and reimbursables, and authorize the Director of Purchasing to renew the agreements for two one-year terms for a total five-year contract term, not-to-exceed $3,500,000 and authorize the Mayor and Clerk to execute same. The initial term of these agreements will be effective upon date of execution for each agreement and will terminate three years from that date.
(Per the Tuesday Morning Memorandum, the Article for each Agreement (Exhibits 4, 5, and 6 respectively) have been revised to include the following statement (last sentence to first paragraph)):
ACTION: (T-11:16 AM) Approved. (MOTION A: “The Agreement is subject to an annual not to exceed amount of Seven Hundred Thousand Dollars ($700,000) per year.”)
VOTE: 8-0. Commissioner Sharief was not present.
B. MOTION TO APPROVE Agreement between Broward County and EAC Consulting, Inc. in the annual amount of $500,000, for Professional Consultant Services, for Airport Studies, Evaluations and Assessment, for an initial three-year contract term not-to-exceed $1,500,000, which includes labor and reimbursables, and authorize the Director of Purchasing to renew the agreements for two one-year terms for a total five-year contract term, not-to-exceed $2,500,000 and authorize the Mayor and Clerk to execute same. The initial term of these agreements will be effective upon date of execution for each agreement and will terminate three years from that date.
ACTION: (T-11:16 AM) Approved. (MOTION B: “The Agreement is subject to an annual not to exceed amount of Five Hundred Thousand Dollars ($500,000) per year.”)
VOTE: 8-0. Commissioner Sharief was not present.
C. MOTION TO APPROVE Agreement between Broward County and McInerney, Inc. in the annual amount of $300,000, for Professional Consultant Services, for Airport Studies, Evaluations and Assessment, for an initial three-year contract term not-to-exceed $900,000, which includes labor and reimbursables, and authorize the Director of Purchasing to renew the agreements for two one-year terms for a total five-year contract term, not-to-exceed $1,500,000 and authorize the Mayor and Clerk to execute same. The initial term of these agreements will be effective upon date of execution for each agreement and will terminate three years from that date.
ACTION: (T-11:16 AM) Approved. (MOTION C: "The Agreement is subject to an annual not to exceed amount of Three Hundred Thousand Dollars ($300,000) per year.”)
VOTE: 8-0. Commissioner Sharief was not present.
|
THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation of 20% for these agreements. Chen Moore and Associates, Inc. has committed to a 20% CBE participation; EAC Consulting, Inc. has committed to a 23% CBE participation; and McInerney, Inc. has committed to a 20% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 7).
The agreements provide professional consultant services for airport studies, evaluations and assessment projects for Broward’s Fort Lauderdale-Hollywood International Airport and North Perry Airport.
On April 24, 2018 (Item No. 50B), the Board approved the Request for Proposals (RFP) No. PNC2115981P1, professional consultant services for airport studies, evaluations and assessment projects. Five firms submitted proposals to the RFP.
On May 25, 2018, an appointed Evaluation Committee member contacted the Purchasing Division to advise of their retirement from the County in August of 2018 and their inability to participate.
On August 17, 2018, an Initial Evaluation Meeting was held. The Evaluation Committee determined that four of the five firms were both responsive and responsible to the RFP requirements and would move forward to final evaluation to be numerically scored and ranked by the Evaluation Committee.
On September 10, 2018, the Final Evaluation meeting was held. After evaluation and ranking, the Evaluation Committee made a motion to consider two firms for award.
On September 17, 2018, the Purchasing Division received a letter from McInerney, Inc. requesting that the Evaluation Committee reconsider selecting up to three firms, and to include McInerney Inc. as the third prime vendor for the agreement. Upon further review of the Board’s discussion at the April 24, 2018 Board Meeting (Item No. 50B), the Board action reads: “Following Board discussion on motion of Commissioner Ryan and Seconded by Commissioner Udine, the Board directed staff to consider up to three separate vendors to provide Professional Consultant Services for Airport Studies, Evaluations and Assessment Projects.” However, based on the Captioner's notes, the Aviation Department Director stated, “One solicitation and award up to three companies”.
On December 14, 2018, the Evaluation Committee reconvened for clarification regarding the Board’s original April 24, 2018 request on the number of selected firms. A motion was made to amend the previously approved selection of two firms and increase the number from two to three firms. The motion passed.
The Evaluation Committee selected the following three firms based on the rankings: Chen Moore and Associates, Inc., EAC Consulting, Inc. and McInerney, Inc.
The Evaluation Committee’s proposed recommendation of ranking was posted on the Purchasing Division’s website from December 19-21, 2018, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. There was no additional information submitted within this timeframe.
The Evaluation Committee’s final recommendation of ranking was posted on the Purchasing Division’s website from December 26, 2018 to January 2, 2019, which provided for any aggrieved proposer to file a formal protest. There was no protest filed within this timeframe.
Three negotiation meetings were held with each proposer to negotiate these agreements. The Chen Moore and Associates, Inc. negotiation meetings were held on April 15, April 22, and May 10, 2019; the EAC Consulting, Inc. negotiation meetings were held on April 15, April 22 and May 13, 2019; and the McInerney, Inc. negotiation meetings were held on April 12, April 22, and May 7, 2019. The meetings were attended by representatives from each firm, the Office of the County Attorney, the Purchasing Division and the Aviation Department.
After negotiation, all three firms and their subconsultant had a multiplier under 3.00 or applied the Safe Harbor rate and all firms provided for an operating margin 10% or less.
Additional support documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at http://www.broward.org/Purchasing/Pages/Repository.aspx
The Evaluation Committee consisted of :
Carlos Hernandez, Construction Project Manager Supervisor, Airport Development, Aviation Department
Rolando Nigaglioni, Construction Project Manager Supervisor, Water and Wastewater Services, Public Works Department
*Israel Rozental, Enterprise Assistant Director of Capital Projects, Port Everglades Department
Brad Terrier, Assistant Director, Highway Construction and Engineering Division, Public Works Department
Richard Waskiewicz, Enterprise Director of Maintenance Division, Aviation Department
*Israel Rozental was present at the Initial Evaluation Committee meeting but was unable to attend the Final Evaluation Committee meeting. A quorum was present with the four remaining Evaluation Committee members.
|