THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
On August 14, 2018 (Item No. 52), the Board awarded an open-end contract to low responsive, responsible bidder, MCT Service, LLC (MCT), as the primary vendor and Superior Landscaping & Lawn Service, Inc. (Superior), as the secondary vendor for Groups 4 and 5, Grounds Maintenance Services, Groups 3 through 8, Bid No. BLD2115552B1, for the Facilities Management Division (FMD). Termination for convenience of Contract No. BLD2115552B1, Groups 4 and 5 is mutually recommended by both MCT and FMD due to the vendor, MCT, being overwhelmed by the condition of the locations, the County's concerns that MCT does not have the resources to perform the scheduled services for Groups 4 and 5, and the lack of available personnel for the widely dispersed requests for grounds maintenance needs by multiple work crews.
Initial Award Contract No. BLD2115552B1_2 (Groups 4 and 5) with MCT Service, LLC; Contract Term: August 14, 2018 through August 13, 2019. Expenditures to date: $250,238.65.
The purpose of this contract is to furnish all labor, equipment and materials necessary to provide grounds maintenance services for FMD. The awarded firm will provide scheduled grounds maintenance services at various locations.
The allowances incorporated in the contract(s), in the total amount of $5,000, are for material and/or specialty contractors for pest control related services. Expenditures under these allowance items must be approved by the contract administrator and will be reimbursed at the contractor’s actual cost without mark-up.
In accordance with the Broward County Administrative Code, Section 26-102 (i), these services are covered services. Superior has agreed to be bound to the contractual obligations of the Living Wage Ordinance, as amended (Exhibit 5).
Facilities Management Division reviewed the bid submitted by Superior and concurs with this award recommendation (Exhibit 2). No vendor performance evaluations have been completed for Superior over the past five years.
The amounts referenced in this agenda were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
Due to the request to terminate services for Group 5, on December 12, 2018, the Director of Purchasing approved Interim Contract No. BLD2115552X2 for Group 5 to Superior through March 11, 2019. Expenditures to date: $63,600. Services provided for this group need to continue; therefore, the recommendation for the retroactive approval is requested through September 2019. A new solicitation is being solicited and the services covered in Group 5 will be included. The approval of the new contract should be in place prior to the expiration of the interim agreement.
There was no protest or appeal filed regarding this procurement.
The bid posted on February 6, 2018 and opened on February 23, 2018; three bids were received for Group 4 with three declinations and four bids were received for Group 5 with two declinations (Exhibit 1).
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