Broward County Commission Regular Meeting

MOTION TO APPROVE first amendment to Agreement No. 18-CP-CSA-BGC-01 between Broward County and Boys & Girls Clubs of Broward County, Inc. ("BGC"), retroactively effective May 1, 2019, for the purposes of revising the invoice due date; authorize the County Administrator to execute amendments to the Agreement, including report dates, membership requirements and outcomes, subject to review for legal sufficiency by the Office of the County Attorney; authorize the County Administrator to take all necessary administrative and budgetary actions to implement the Agreement.

ACTION:  (T-10:33 AM)  Approved.

VOTE:  9-0.

None.

THE HUMAN SERVICES DEPARTMENT AND THE COMMUNITY PARTNERSHIPS DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

This action supports the Commission Value: “Approaching human services collaboratively and compassionately with special emphasis on the most vulnerable,” and the Commission Goal: "Effectively advocate for and acquire municipal, state and federal financial support to equitably address health and human services needs of the entire community, through a truly coordinated system of care." Approval of this Amendment removes an administrative barrier related to the funding of services to enhance the social, emotional and physical development of Broward County youth.

On September 25, 2018 (Item No. 12), the Commission approved the Agreement between Broward County and the BGC for the provision of youth program services at the County-owned Reitman and Carver Ranches Facilities from August 17, 2018 to September 30, 2023 with the potential for up to two additional five-year option periods.

After the Agreement was executed, BGC was unable to provide the required supporting documentation with the invoice, which created delays in the payment process. This first amendment revises Article 4 of the Agreement, which currently requires that by the fifth day of each month, BGC provides the County a copy of its General Ledger for Program Services Report with its invoices to document expenses incurred in the preceding month for delivering youth services. The first amendment changes the due date to the 15th day of each month, mitigating delays in the payment process and County noncompliance with the Prompt Payment Act.

This motion also requests Commission approval for the County Administrator to execute amendments to the Agreement regarding invoice due dates, report dates, membership requirements and outcomes. The amendment has been reviewed and approved as to form by the Office of the County Attorney.

The Office of Intergovernmental Affairs/Boards Section, in conjunction with the Office of the County Attorney, has determined that no conflict of interest waivers are required under Section 112.313(7)(a), Florida Statutes.