Broward County Commission Regular Meeting

A. MOTION TO APPROVE sole brand and most reasonable source designation for Digital Technologies International (DTI) for UTC/DTI Mobile View design recording camera system for the Transportation Department.

ACTION:  (T-10:58 AM)  Approved.

VOTE:  9-0.

B. MOTION TO AUTHORIZE Director of Purchasing to award resulting open-end contract to sole brand, reasonable source Digital Technologies International (DTI), authorized dealer, for DTI design recording system, for the Transportation Department/Transit Division, in the estimated annual amount of $258,078, which includes allowances in the amount of $37,500 annually and authorize the Director of Purchasing to renew the contract for two one-year periods, for a three-year potential estimated amount of $774,234. The initial contract period shall begin on the date of award and terminate one year from that date.

ACTION:  (T-10:58 AM)  Approved.

VOTE:  9-0.

Motion A: In accordance with the Broward County Procurement Code, Section 21.34, Sole Source Procurement, Board approval is required for awards exceeding the Director of Purchasing's authority after solicitation of offers, in any manner, deemed by the Director of Purchasing to be in the best interest of the County.

Motion B: In accordance with the Broward County Procurement Code, Section 21.31.a.4, Award Authority, Board approval is required for awards exceeding $500,000 that include a single bidder, rejection of apparent low bidder, or protested award.

Motions A and B: Provide for the sole brand and reasonable source designation and authorizes the Director of Purchasing to award the resulting contract for UTC/DTI Mobile View design recording camera system.

None.

THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT/TRANSIT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
 

This project is 100% funded by the United States Department of Transportation (USDOT) Federal Transit Administration (FTA).
 

Broward County Transit (BCT) Division currently utilizes a system that was purchased from UTC Fire & Security Americas Corporation, Inc. - GE Mobile View (UTC), but is actually re-branded DTI equipment. This system includes Mobile View branded recorders, MDR5 (Penta) and MDR5L (Penta L), that are no longer for sale. The warranty for all Penta/Penta L and MDR5/MDR5L products is still covered by DTI and has not expired.

 

This system is currently installed on 712 buses and is in need of preventive maintenance, repairs and software upgrades. The manufacturer, DTI Group Limited, confirmed that there are two authorized agents, DTI USA Inc. and Securitas Electronic Security, Inc., that can provide sales, service, and maintenance of DTI designed equipment in the United States (Exhibit 2). The authorized agents can provide approved equivalents of discontinued parts and equipment for these exact same recorders and are also able to service and maintain the recorders and the back-office system. If DTI systems are serviced by non-authorized agents, any existing warranties would be voided. In addition, as no commercial arrangements or technical evaluations have been undertaken with non-authorized agents, out of warranty support cannot be guaranteed. Based on this information, the Director of Purchasing recommends approval of this sole brand designation (Exhibit 1).
 

The solicitation will reflect the estimated pass-thru amount as an allowance item. The allowances to be incorporated into this solicitation, in the amount of $37,500, and may include, but are not limited to, electronic interconnectors,  radio frequency connectors, fuses, relay and microphones not included in the preventive maintenance services needed during the contract term. The pass-thru dollar amount is only an estimate, the vendor will be paid at actual, verifiable costs with no mark-ups and provide documentation to verify costs.
 

The amounts referenced in this agenda were rounded to the nearest whole dollar. Award will be based on the actual bid amount. The requisition and Sole Brand Request Form reflect the actual estimated amount of award.

Brenda Billingsley, Director, Purchasing Division, (954) 357-6070