THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
Motion A:
To ensure that the intent of the Procurement Code, Section 21.43, is properly documented and fully disclosed, all standardized sole source and/or sole brand supplies and services purchased from the same supplier or manufacturer for a period in excess of five years are being noted to the Board.
The purpose of this action is to reaffirm standardizations in excess of five years previously approved by the Board. In accordance with the Procurement Code, Section 21.54.d, the Director of Purchasing has promulgated procedures for the annual review of all standardized items. Accordingly, staff from the Purchasing Division and various County agencies conducted extensive product review and market research, and determined the necessity to continue the standardizations of supplies and services as noted (Exhibit 1). Based on these findings, the supplier(s) providing these supplies and services remain the only reasonable source(s) and/or brand(s) that continue to meet the County's needs.
Exhibit 2 is a comprehensive list of all standardized procurements, including those less than five years approved by the Director of Purchasing and those greater than five years that this item recommends for reaffirmation by the Board.
Exhibit 3 is a list of items that were previously standardized by the Board or the Director of Purchasing but have since been destandardized.
Motions B and C:
On August 22, 2017 (Item No. 40), the Board approved sole source/sole brand standardization of Brock Solutions U.S. Inc., (Brock) for SmartSort Upper Level Software and Lower Level Controls for the County’s Baggage Handling Systems located at the Broward County Fort Lauderdale-Hollywood International Airport and approved the original Agreement between Broward County and Brock for the System and Services Agreement (Agreement) for Control Panels for the County’s Baggage Handling Systems. The maximum not-to-exceed amount was for $370,000 for two years. The First Amendment to the System and Services Agreement between Broward County and Brock (First Amendment) adds $4,750,000 to the original not-to-exceed amount of the Agreement and extends the current agreement by three additional one-year terms.
The previous threshold of this agreement was severely understated and did not allow for required upgrades to current County and TSA standards. This First Amendment encompasses capital project upgrades and includes all foreseeable and required upgrades, optimization studies, required site visits and remote health checks to insure optimal performance of the County’s Baggage Handling Systems at the Broward County Fort Lauderdale-Hollywood International Airport.
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