MOTION TO APPROVE Agreement between Broward County and Keolis Transit Services, LLC., for Shuttle Bus and Other Transportation Services at Broward County’s Fort Lauderdale-Hollywood International Airport, Request for Proposals No. 2018-06-05-0-AV-02, with a commencement date of June 12, 2019, for a five-year term, with five optional one-year extensions to be executed by the Director of Aviation, with an estimated contract value of $161,012,547, and authorize the Mayor and Clerk to execute same.
ACTION: (T-10:30 AM) Approved.
VOTE: 8-0. Commissioner Sharief was not present.
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THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This action approves the Agreement between the County and Keolis for Shuttle Bus and other transportation services at FLL.
The Office of Economic and Small Business Development (“OESBD”) established an Airport Concession Disadvantaged Business Enterprise (“ACDBE”) participation goal of 12% for this procurement. Keolis committed to a 12.03% ACDBE participation, which has been reviewed and approved by the OESBD.
This procurement was solicited to engage the services of a qualified and experienced firm to administer the Shuttle Bus and other transportation services at FLL.
On June 12, 2018 (Item No. 90), the Board approved Request for Proposals No. 2018-06-05-0-AV-02 (“RFP”). The RFP was advertised, and at the time of the opening deadline, 4:30 p.m. on September 28, 2018, four firms submitted proposals.
On October 23, 2018, at 9:00 a.m., an Initial Evaluation Committee meeting was held. At the Initial Evaluation Meeting, all four firms were determined to be responsive and responsible to the RFP requirements and proceeded to final evaluation.
The Final Evaluation Committee meeting was held on October 26, 2018, at 9:00 a.m. After presentations, evaluation, and scoring, the Evaluation Committee named Keolis Transit Services, LLC., the first ranked firm.
The Evaluation Committee’s recommendation of ranking was posted on the Broward County's Aviation Department (“BCAD”) website from October 31, 2018, through November 5, 2018, which provided an opportunity for any aggrieved proposer to file a formal protest. There was no protest filed within this timeframe.
The Evaluation Committee consisted of:
Jorge Hernandez, Business Administration Division, Port Everglades Department
Kevin Kamradt, Accounting Manager, Finance Division, Aviation Department
Andrea Busada, Director, Elderly and Veterans Services, Human Services Department
Barney Mccoy, Transit Director, Transportation Department
Michael Nonnemacher, Aviation Chief Operating Officer, Aviation Department (Chair and voting member)
The Agreement, if approved, allows Keolis to provide airport shuttle and other transportation services at FLL 365 days per year, 24-hours per day. The Agreement term commences on June 12, 2019, and terminates five years thereafter. However, the County, through the Director of Aviation, has the sole option to renew the Agreement for up to five additional one-year terms.
Keolis will be paid a Fixed Fee, an In-Service Hourly Fee, and Reimbursable Expenses, as outlined in the Agreement. The Fixed Fee will be inclusive of payroll-related expenses, uniforms, badges, and other related expenses for Key Personnel, and profit for providing services, and is $10,619,020 for the initial five-year period.
The In-Service Hourly Fee will be inclusive of payroll-related expenses, uniforms, badges, and other related expenses for all staff other than Key Personnel, vehicle fuel, maintenance, and repair costs, and other expenses outlined in the Agreement, and is budgeted at a not-to-exceed amount of $106,164,572 for the initial five-year period. The actual fee will be based on the total amount of hours that the fleet is in operation. The rates are listed in Exhibit 4.
Reimbursable Expenses include the hourly rate associated with providing Supplemental Bus Fleet Services; the costs and expenses associated with the lease of the Core Bus Fleet; the costs and expenses associated with the lease of Off-Airport Optional Facilities; the costs and expenses associated with the Support Space; fuel costs in excess of $5 per gallon as further set forth in the Agreement, and unanticipated costs and expenses. All Reimbursable Expenses must be pre-approved by the Contract Administrator, and are budgeted at a not-to-exceed amount of $44,228,955 for the initial five-year period.
Keolis and the County will meet and confer to establish the Fixed Fee and In-Service Hourly Fee, and the not-to-exceed amount, for any extension periods that may be exercised by County pursuant to Section 3.3 of the Agreement. Such rates must be approved through an Amendment to this Agreement.
As part of this Agreement, Keolis is required to lease a new Core Bus Fleet consisting of the vehicles listed in the Agreement. These vehicles may take months to build and will be transitioned into the fleet as they become available. The leases must be in form and substance satisfactory to the Director of Aviation.
In accordance with the Living Wage Ordinance No. 2008-45, the Agreement is subject to the Living Wage as a routine Airport Shuttle Bus and Other Transportation Services Concession Contract.
The Living Wage Ordinance was recently amended to increase the health care benefit amount to $3.44 per hour beginning on January 1, 2021 (“Increased Health Care Benefit”). To coincide with the implementation of the Increased Health Care Benefit, the rates used to calculate the In-Service Hourly Fee as of January 1, 2021, will change to the rates indicated in Exhibit 4 in accordance with the terms of the Agreement.
The proposed Agreement has been reviewed and approved as to form by the Office of the County Attorney and the Risk Management Division. |