Broward County Commission Regular Meeting

MOTION TO APPROVE threshold increase for open-end Contract No. BLD3900022918G1_1, Industrial & Commercial Supplies and Equipment, with W.W. Grainger Inc., under the State of Florida Alternate Contract Source Agreement No. 31160000-18-ACS, Industrial & Commercial Supplies and Equipment; State of New York Contract No. 3900022918, for the procurement of industrial and commercial supplies and equipment for various Broward County agencies, in the estimated amount of $800,000 for the remainder of the contract's current term which is March 21, 2018 through September 30, 2020, and authorize the Director of Purchasing to renew the contract, as renewed by the State of Florida and State of New York, for a one-year period, for a potential total amount of $1,200,000.

ACTION:  (T-10:33 AM)  Approved.

VOTE:  8-0.  Commissioner Geller was not present.

In accordance with the Broward County Procurement Code, Section 21.135.e, the Director of Purchasing is authorized to enter into a contract awarded by a public procurement unit, if the public procurement unit and/or the vendor agree to such an award of their contract, and the procurement was accomplished under generally accepted public procurement principles. The actual award of such a contract shall be made by the applicable awarding authority.

Approval of this action provides the opportunity to acquire industrial and commercial supplies and equipment purchased repetitively or on an emergency basis, and a means for inventory reduction through expeditious shipment of a variety of products; aggregation; and purchasing of a variety of products from the same vendor with a single order.

None.

THE PURCHASING DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTION.

On March 21, 2018, the Director of Purchasing approved Contract No. BLD3900022918G1_1, Industrial & Commercial Supplies and Equipment, piggybacking the State of Florida Contract No. 31160000-18-ACS, for a not-to-exceed amount of $400,000 as authorized under the Broward County Procurement Code, Section 21.135.a.2, which authorizes the Director of Purchasing to directly purchase from contracts generated by the State of Florida (Exhibit 1). Broward County's current usage amount of this countywide contract for the period of March 21, 2018 to January 28, 2019 is $389,122.

In exercising its right to piggyback off another state’s contract, the State of Florida piggybacked off the State of New York Contract No. 3900022918, through its Alternate Contract Source, Contract No. 31160000-18-ACS. The Florida Alternate Contract Source began on November 16, 2017, and is scheduled to expire on September 30, 2020.

The State of New York Contract No. 3900022918 was established through a competitive solicitation process, Invitation to Bid No. 22918, and allows for periodic recruitment of vendors throughout the term of the contract. The contract began on November 3, 2015 and is scheduled to expire on September 30, 2020, with the option to renew under the same terms and conditions for one additional year. The five-year contract is an Indefinite Delivery, Indefinite Quantity Contract, with an estimated annual historical order value of $135,000,000.

The State of New York Contract No. 3900022918 was awarded to 17 contractors based on their ability to offer products in at least four out of the 13 product categories. Contractors must offer a minimum of 100 products in each product category and a minimum of 10,000 products overall under the contract. Additionally, the awarded contractors are required to offer a discount greater than zero percent per product category, and their resellers/distributors/authorized dealers must have and maintain a warehouse/distribution center/store.  

The amounts referenced in this agenda have been rounded to the nearest whole dollar. Payments will be based on the maximum amount payable under this Agreement.

One vendor performance evaluation has been completed for this vendor and the overall score is 4.17 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.

Incumbent: W.W. Grainger Inc., Contract Number and Title: Contract No. BLD3900022918G1_1, Industrial & Commercial Supplies and Equipment, Contract Term: March 21, 2018 through September 30, 2020, Expenditures to date: $389,122

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070