MOTION TO AWARD open-end contract to low responsive, responsible bidder, Prestige Property Maintenance, Inc., for Maintenance of Greenways and Miscellaneous Landscaping, Bid No. BLD2115965B2, for the Highway and Bridge Maintenance Division, in the annual estimated amount of $1,945,358, which includes allowances in the total amount of $104,000; and authorize the Director of Purchasing to renew the contract for two one-year periods, for a three-year potential estimated amount of $5,836,073. The initial contract period shall begin on December 15, 2018 and will terminate one year from that date.
(Per the Tuesday Morning Memorandum, this item was withdrawn for further staff consideration consistent with changes to the Living Wage Ordinance that was discussed during the Tuesday, December 11, 2018, Commission Meeting.)
|
THE PURCHASING DIVISION AND THE HIGHWAY AND BRIDGE MAINTENANCE DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) goal of 25% for this contract. Prestige Property Maintenance, Inc. committed to 29.61% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 2).
The purpose of this contract is to provide all labor, materials, equipment and incidentals necessary for maintenance services of greenways and miscellaneous landscaping at various Broward County locations for the Highway and Bridge Maintenance Division.
The allowances incorporated in this contract, in the total amount of $104,000, include: $90,000 for miscellaneous specialized services; $10,000 for miscellaneous parts and materials; and $4,000 for permit fees. Expenditures under these allowance items must be approved by the contract administrator and will be reimbursed at the contractor's actual incurred cost, without mark-up.
Bid No. BLD2115965B2 was advertised with four distinguished groups. Prestige Property Maintenance, Inc. is the recommended bidder for all four groups.
The Director of Purchasing determined the apparent low bidder for Group 3, All City Turf, LLC, to be non-responsive based upon the findings of the OESBD that the bidder was non-compliant with the CBE requirements of the solicitation. MCT Service, LLC was also determined to be non-responsive based upon the findings of the OESBD that the bidder was non-compliant with the CBE requirements of the solicitation (Exhibit 2).
The Director of Purchasing determined the apparent low bidder for Group 4, Royal Regions Incorporation, to be non-responsive in meeting the license requirements of the solicitation. All City Turf, LLC and MCT Service, LLC were also determined to be non-responsive in meeting the license requirements of the solicitation. In the Special Instructions to the vendors' section of the solicitation, it required the vendor to possess, at the time of solicitation submittal, a Tree Trimming License, which Royal Regions, All City Turf, LLC and MCT Services, LLC do not possess.
In accordance with the Broward County Living Wage Ordinance, Section 26-101 (i), these services are subject to the Living Wage. Prestige Property Maintenance, Inc. has agreed to be bound to the contractual obligations of the Living Wage Ordinance.
In accordance with the Broward County Workforce Investment Program, Broward County Administrative Code, Section 19.21, these services are subject to the Workforce Investment Program. Prestige Property Maintenance, Inc. has agreed to be bound to the contractual obligations of the Workforce Investment Program.
The Highway and Bridge Maintenance Division has reviewed the bid submitted by Prestige Property Maintenance, Inc. and concurs with the recommendation for award (Exhibit 3). Ten vendor performance evaluations have been completed for Prestige Property Maintenance, Inc.; the firm has an overall rating of 3.88 out of a possible 5. Copies of Prestige Property Maintenance, Inc.’s vendor performance evaluations are available upon request.
Bid No. BLD2115965B2, Maintenance of Greenways and Miscellaneous Landscaping, is subsequent to the rejection of all bids for Bid No. BLD2115965B1. Due to there being only a single bidder for Bid No. BLD2115965B1, the Director of Purchasing directed staff to re-advertise to afford an opportunity for additional bidders.
Incumbent: Prestige Property Maintenance, Inc., Contract No. G1298502B1, Maintenance of Greenways and Miscellaneous Landscaping; Contract Term: June 15, 2015 through June 14, 2018 with a 90-day extension through September 14, 2018. Expenditures to date: $2,789,791. The Director of Purchasing approved Interim Contract No. G1298502BX through December 14, 2018. Expenditures to date: $173,032.
The amounts referenced in this agenda were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
There was no protest or appeal filed regarding this procurement.
The bid posted on July 30, 2018 and opened on August 13, 2018; four bids were received with no declinations (Exhibit 1).
|