THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORDS, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
This action is in furtherance of the Board's Value: "Consistently delivering responsive, efficient, quality services to the public and internal customers."
Records, Taxes and Treasury's Cash Handling and Deposit Procedures require the voiding of checks that are outstanding in preparation for eventual escheating to the State of Florida, as required by Florida Statutes. These warrants have been outstanding for over six months and now meet the time requirement for voiding according to the conventions governing negotiable instruments followed by banking industry practice. Motion A removes old checks from outstanding lists in preparation for eventual escheating to the State of Florida, as required by Florida Statutes, Sections 717.102, 717.103, and 717.117. The list of checks referenced in Motion A are attached as Exhibit 1.
Please note that all checks referenced in Motion B that were lost or stolen have been reissued. The list of checks referenced in Motion B are attached as Exhibit 2.
Exhibit 3 includes explanations for uncashed checks that are over $5,000, have the same payee, are payable to a taxing authority or have special circumstances. |