THE PURCHASING DIVISION AND THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/HUMAN RESOURCES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
Broward County (County) currently offers a group Dental Preferred Provider Organization (DPPO) Insurance plan to all employees on a voluntary basis and fully paid by the employee. The Human Resources Division seeks to engage a state certified dental insurance plan provider to offer a comprehensive DPPO insurance plan design to its benefit-eligible employees, at affordable rates that will meet at a minimum the current plan design.
On May 3, 2018, the County Administrator approved the Request for Proposals (RFP) No. GEN2116451P1 for Group Dental Preferred Provider Organization (DPPO) Insurance, authorized the County Administrator to approve the final ranking of qualified firms, and the Director of Purchasing to approve and execute a final agreement. Seven firms submitted proposals in response to the RFP.
On July 18, 2018, an Initial Evaluation Meeting was held. The Evaluation Committee voted to reject all seven firms, because RFP No. GEN2116451P1 should not have exceeded 24 months per Florida Administrative Code 69O-149.005(14)(b), which prohibits a rate guarantee in excess of 24 months. Consequently, the pricing from the proposers cannot be fairly compared in order to allocate points for price, since the solicitation prohibits changes to prices after submittal.
A new solicitation has been prepared to competitively rebid RFP No. GEN2116451P2, Group Dental Preferred Provider Organization (DPPO) Insurance (rebid) (Exhibit 1).
The current Agreement No. R1157003P1 for Dental Preferred Provider Organization (DPPO) Insurance has a total term of five years ending on December 31, 2018. The Third Amendment to the Agreement is to request approval to extend the term of the current Agreement for a calendar year to allow time for transition to a new vendor for annual open enrollment (Exhibit 4). The Third Amendment has no fiscal impact to Broward County as premiums are paid voluntarily through enrolled plan participants (Exhibit 3).
The Office of Economic and Small Business Development did not establish a goal requirement for this project (Exhibit 2).
The Evaluation Committee consisted of:
Lluis Gorgoy, Purchasing Manager, Purchasing Division, Finance and Administrative Services Department (Chair and Non-Voting)
Mandy Wells, Director, Community Partnerships Division, Human Services Department
Mary McDonald, Acting Director, Human Resources Division, Finance and Administrative Services Department
Jacqueline Love, Embedded Risk Manager, Public Works Department, Risk Management Division, Finance and Administrative Services Department |