THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
This Agreement provides professional consulting services for and upgrades to BCAD's existing Maximo Enterprise Asset Management software (Maximo) via implementation of EDI's eSAM system.
Maximo will include the EDI eSAM, which is a customized configuration solution unique to airports that will link to Part 139 airfied inspections, as required by the Federal Aviation Administration, and will include the following functionality: airport and location hierarchies for best-in-class life cycle asset management, a risk module to identify assets that are the greatest risk to BCAD, security door database and key management, an airport specific maintenance program, airfield inspection and facility inspection functionality, spare parts inventory management, and other airport specific modules that will benefit BCAD.
On August 12, 2014 (Item No. 87), the Board approved the standardization of the IBM Maximo Enterprise Asset Management software. The implementation services may be competitively solicited through IBM authorized Maximo business partners.
On December 30, 2015, the Director of Purchasing approved a most reasonable source designation for EDI to implement the eSAM system. Upon further review of the scope of work, BCAD reevaluated their needs and requested a total needs assessment from EDI related to the Maximo system.
On December 27, 2016, the Purchasing Division approved a Most Reasonable Source Memorandum for EDI to provide an on-site needs assessment for BCAD. This assessment was desired by BCAD in order to determine the scope of work and for improved infrastructure for the larger upgrade project, as detailed in the December 30, 2015 Most Reasonable Source Memorandum. A purchase order in the amount of $29,950 was issued to EDI for these services. BCAD received the assessment report from EDI on August 22, 2017 detailing recommendations including but not limited to assets, inventory control, work orders, and maintenance planning.
On April 17, 2018, the Assistant Director of Purchasing approved a Most Reasonable Source Memorandum for EDI to provide the services as originally stated in the December 30, 2015 Most Reasonable Source Memorandum, and included additional modules and functionalities recommended based on the needs assessment performed by EDI.
Six negotiation meetings were held to negotiate this Agreement: August 1, 7, 9, 16, 22, and 28, 2018. |