Broward County Commission Regular Meeting

MOTION TO AWARD open-end contract to low responsive, responsible bidder, The Office Cart, LLC, for Group 2, for Cleaning Supplies & Fingerprint Pads-APC Kiosk Machine, Bid No. OPN2116297B1, for the Aviation Department, in the annual estimated amount of $325,000, and authorize the Director of Purchasing to renew the contract for two one-year periods, for a three-year potential estimated amount of $975,000. The initial contract period shall begin on the date of award and will terminate one year from that date.

ACTION:  (T-10:28 AM)  Approved. 

VOTE: 8-0. 

In accordance with the Broward County Procurement Code, Section 21.31.a.4, Award Authority, Board approval is required for awards exceeding $500,000 that include a single bidder, rejection of apparent low bidder, or protested award.

Provides an open-end contract to purchase cleaning supplies and fingerprint pads to support the Automated Passport Control (APC) machines at the Fort Lauderdale-Hollywood International Airport.

None.

THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) designated the project as a reserve opportunity for Small Business Enterprise (SBE) firms. The Office Cart, LLC is a certified SBE firm, which has been reviewed and approved by the OESBD (Exhibit 2).

The purpose of this contract is to obtain a kit containing cleaning supplies and fingerprint pads to be used at the Automated Passport Control (APC) machines at the United States Customs and Border Protection Federal Inspection Stations located within the Fort Lauderdale-Hollywood International Airport. APC machines are used to expedite the processing of passengers through the Airport.

The Director of Purchasing rejected the award of Group 1 based on an analysis and determination that the unit price of the complete kit (Group 2) was more economical than the total of the unit prices of individual items (Group 1) that make up a kit. The Director of Purchasing has determined the apparent low bidder for Group 2, Begus Online LLC, to be non-responsive; the bidder was non-compliant with the SBE requirements of the bid.  

The amounts referenced in this agenda have been rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award (Exhibit 1).

The Aviation Department reviewed the bid submitted by the low responsive, responsible bidder for Group 2, The Office Cart, LLC, and concurs with the recommendation for award (Exhibit 3). Two vendor performance evaluations were completed for The Office Cart, LLC; they have an overall rating of 3.85 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.

The Purchasing Division has researched the price submitted by the low responsive, responsible bidder for Group 2, The Office Cart, LLC, and determined that the price submitted is fair and reasonable. 

The bid posted on July 17, 2018 and opened on August 3, 2018 with two responses received and no declinations.

There was no protest or appeal filed regarding this procurement.

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070