MOTION TO APPROVE Second Amendment to the Agreement between Broward County and Cartaya and Associates, Architects, P.A., for Consultant Services for Terminal 2 and Terminal 4 Parking Deck Expansion and Roadway Improvements, Request for Proposals (RFP) No. R2111178P1, to increase basic services by a lump sum amount of $510,000, and increase reimbursable expenses by a not-to-exceed amount of $6,000, for a new total contract value not to exceed $5,689,000; and authorize the Mayor and Clerk to execute same.
ACTION: (T-10:57 AM) Approved.
VOTE: 9-0.
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THE PORT EVERGLADES DEPARTMENT RECOMMENDS APPROVAL.
This item supports the Broward County Board of County Commissioners' (Board) Value of "[E]nsuring economic opportunities for Broward's diverse population and businesses" and Goal to "[I]ncrease the economic strength and impact of revenue-generating County enterprises balancing economic, environmental and community needs."
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 25% for this project. Cartaya and Associates, Architects, P.A., committed to 52% CBE participation. Cartaya and Associates, Architects, P.A., is self-performing 50% of the project, and, to date, has achieved a 59.7% participation rate (see Exhibit 3).
On January 10, 2017, (Item No. 22), the Board approved a deliberately phased Consultant Services Agreement between Cartaya and Associates, Architects, P.A., and Broward County providing for programming and design services for a new parking garage to be constructed west of Cruise Terminal 4 at Port Everglades to serve cruise passengers leaving from Cruise Terminals 2 and 4.
On November 28, 2017, (Item No. 4), the Board approved the First Amendment to the Agreement providing for additional design services to modify the design to include ramps to access the new parking structure from the north side of the garage from S.E. 20th Street, provide for two additional floors to be added to the parking structure in the future as needed, and to conduct a traffic operations analysis for the new garage.
This Second Amendment to the Agreement provides for additional design services to revise the detail for the external ramps providing access to the new garage from S.E. 20th Street, including underground utilities, landscaping, roadway impacts, and coordination of disciplines; the addition of design services for a new security checkpoint for traffic exiting the garage from the south into the Port's existing controlled access area; and the addition of a subconsultant with services specializing in the review and inspection of the building envelope to address weathertightness of the elevated pedestrian walkway connecting the garage to Cruise Terminal 2.
One negotiation meeting was held on June 21, 2018. The meeting was attended by representatives of the Port Everglades Department, Cartaya and Associates, Architects, P.A., along with their sub-consultants including Ammann & Whitney, Kimley-Horn, Dumon Design, McLaughlin Engineering, and Atkins Global.
The following table represents the progress of the Agreement:
| |
Original Agreement |
Amendment 1 |
Amendment 2 |
Totals |
| Basic Services |
$4,231,067 NTE |
$728,000 NTE |
$510,000 LS |
$5,469,067 |
| Reimbursables |
$ 155,249 |
$ 10,000 |
$ 6,000 |
$ 171,249 |
| Optional Additional Services |
$ 13,684 |
$ 35,000 |
$ 0 |
$ 48,684 |
| TOTALS |
$4,400,000 |
$773,000 |
$516,000 |
$5,689,000 |
Total payments to the consultant as of July 31, 2018, under the deliberately phased agreement are $2,142,336.
The Second Amendment has been reviewed and approved as to form by the Office of the County Attorney. |