Broward County Commission Regular Meeting

MOTION TO APPROVE Amendment No. 2 to the Public Library Construction Grant Agreement 15-PLC-01 between Broward County and the Florida Department of State, Division of Library and Information Services, for the purpose of revising the end date of the agreement from October 1, 2018 to April 1, 2019; all other terms and conditions remain unchanged and authorize the Mayor to execute same. (Commission District 4)

ACTION:  (T-10:57 AM)  Approved.

VOTE: 9-0.

Board approval is required to approve and execute this grant amendment with the State of Florida.

Approval of the Amendment to the Grant Agreement extends the project completion date and allows the Libraries Division additional time to submit reimbursement requests to the State.

November 12, 2014 (Item No. 37)
May 22, 2018 (Item No. 40)

THE LIBRARIES DIVISION RECOMMENDS THE APPROVAL OF THE ABOVE MOTION.

Approval of this item supports the Commission Goal to create a community with vibrant arts, culture, recreation and learning opportunities.

On November 12, 2014, the Board of County Commissioners approved the submission of a Library Services Construction Grant Agreement to the State of Florida for the purpose of constructing a replacement for the Pompano Beach Branch Library. Grant funds in the amount of $500,000 were awarded to Broward County to augment the 1999 Library Bond Issue funding for this project. The grant funds are disbursed to the County in four payments; each of the first three payments represents 30% of the grant award (totaling 90%), and the fourth payment is the final 10% of the award amount. Payments 1 and 2 have been requested and received. The State requires that the County submit documentation for Payments 3 and 4 indicating that amounts payable to the construction contractor have been fully paid, including any retainages.

On May 22, 2018, the Board of County Commissioners approved a first amendment extending the duration of this grant until October 1, 2018. A second amendment is required at this time for an additional extension to the end date of the agreement.

On August 30, 2011, the County and City of Pompano Beach entered into an interlocal agreement for the City to design, construct and own the replacement library location. The County has fulfilled all its financial obligations to the Library landlord, the City of Pompano Beach. The City is currently withholding retention in the amount of $100,000. Upon resolution of the City's concerns with the contractor and final release of liens are executed and received by the City, the County can then submit to the State the necessary documentation to support requests for the final grant disbursements.

The new Pompano Beach Library opened to the public on January 19, 2018, and  provides a full range of library services to the community, over 60 computers for public access and a Teen Tech Studio.

Kelvin Watson, Director, Libraries Division, (954) 357-7377