THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT / CONSTRUCTION MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
There were no goals assigned to this solicitation, because an emergency procurement approved by the Director of Purchasing is exempt from application of participation goals.
On February 16, 2018, the Director of Purchasing approved the emergency establishment of Qualified Vendors List (QVL), PNC2116266Q1 for Demolition Services, which established a library of five pre-qualified vendors. On March 20, 2018, an agenda was presented to the Board (Item No. 27), as a Note For The Record for the emergency establishment of said QVL. Subsequently, the QVL was re-solicited to the open market in an effort to broaden the pool of pre-qualified vendors. Six vendors responded to the re-solicitation. The responses are being evaluated for inclusion of additional vendors in the already established pool of pre-qualified vendors.
On March 23, 2018, the Purchasing Division posted a solicitation, of which only the five pre-qualified vendors were solicited, for the emergency procurement of demolition services and asbestos abatement for the BARC facility and invited all five pre-qualified vendors to participate. Only two responses were received (Exhibit 1).
The existing BARC facility was built in 1955, and if not demolished immediately after vacation of the building, it will become a public safety health hazard to the surrounding residential area. The abandoned building may be subject to vagrancy, drug dealing, homeless occupancy, vandalism, and theft of any metals or portions of the structure, which would disturb known asbestos containing materials. In addition to posing a potential public health hazard, this poses a liability for the County. The new BARC facility will be open and available for relocation during summer 2018, and in order to address the aforementioned concerns with the current facility in the most expeditious manner, an emergency procurement was imperative to begin the permitting process (Exhibit 2).
On May 18, 2018, the Director of Purchasing approved a contract with low bidder, Pioneer Construction Management Services, Inc. (Exhibit 3). The County Attorney’s Office is currently working with a separate surety company for Pioneer Construction Management Services, Inc., in addressing a payment application issue in prior unrelated projects involving Pioneer. However, this issue has no bearing on Pioneer’s ability to perform Demolition Services and Asbestos Abatement for BARC Facility because Pioneer is utilizing a separate surety company for this project.
There was no previous contract for this service.
The bid posted on March 23, 2018 and opened on April 20, 2018; two bids were received with one declination. |