Broward County Commission Regular Meeting

A. MOTION TO APPROVE Cvent, Inc. (Cvent), as the most reasonable source for licensing, services, and ongoing support and maintenance for the Passkey GroupMax (Passkey) group reservation management software subscription for the Greater Fort Lauderdale Convention and Visitors Bureau (GFLCVB).

ACTION:  (T-10:24 AM)  Approved.
 
VOTE: 7-0.  Commissioners LaMarca and Ryan were not present.

B. MOTION TO AUTHORIZE Director of Purchasing to negotiate and execute an agreement, retroactive to June 11, 2018, between Broward County and Cvent to provide a web-based group reservation management software solution and related support and maintenance services for a four-year term.

ACTION:  (T-10:24 AM)  Approved.  (Scrivener’s Error – See County Administrator’s Report:  Motion B currently reads: Director of Purchasing to negotiate and execute an Agreement, retroactive to June 11, 2018.  Should read: Director of Purchasing to negotiate and execute an agreement, subject to approval by the Office of the County Attorney as to legal sufficiency, retroactive to June 11, 2018.)
 
VOTE: 7-0.  Commissioners LaMarca and Ryan were not present.

A. In accordance with Broward County Procurement Code, Section 21.34, a sole source/brand procurement above the award authority of the Director of Purchasing must be approved and awarded by the Board.

B. In accordance with Broward County Procurement Code, Section 21.43, the Board is required to approve all contracts for supplies and services of more than five years.

A. Approves the most reasonable source designation of Cvent, Inc. for group reservation management software subscription.

B. Provides group reservation management software as a service, along with related support and maintenance services, for use by the GFLCVB.

None.

THE GREATER FORT LAUDERDALE CONVENTION AND VISITORS BUREAU RECOMMENDS APPROVAL OF THE ABOVE MOTION.

On June 10, 2014, the Director of Purchasing signed a four-year agreement with Passkey International, Inc. for the Passkey group reservation management software solution for use at the GFLCVB. This agreement is valid through June 10, 2018, for an estimated amount of $152,250.

In April 2014, Lanyon Solutions, Inc., a leader in meetings, events, and travel technology, announced it had acquired Passkey International, Inc. On November 29, 2016, Lanyon Solutions, Inc. merged with Cvent, Inc., an industry leader in meetings management technology.

The current agreement with Passkey International, Inc. expires June 10, 2018. GFLCVB has utilized the Passkey software solution for several years and procuring another system is not feasible at this time due to additional cost, time constraints, and potential loss of group booking history.

The proposed delegation of authority to the Director of Purchasing is to negotiate and execute a new agreement with Cvent, Inc. for a period of four years and a total not-to-exceed amount of $230,000.

Stacy Ritter, President & CEO, GFLCVB, (954)-765-4466