THE PURCHASING DIVISION AND THE TRANSPORTATION DEPARTMENT/TRANSIT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development determined that this project is 100% funded by the United States Department of Transportation (USDOT) Federal Transit Administration (FTA); because federal dollars are applicable, the project is subject to the requirements of Title 49 CFR Part 26. The County has established an overall Disadvantaged Business Enterprise goal of 20% for this project. AE Engineering, Inc. has committed to 100% DBE Participation (Exhibit 3).
This procurement was solicited to engage the services of a qualified consulting engineering and inspection firm to provide construction engineering and inspection professional services, and technical support services related to improvements/construction of countywide transit bus stop infrastructure, such as bus stop concrete landing pad, connecting concrete sidewalks, concrete curb ramps, applicable bus shelter, signage, litter receptacle, bus bench and bike rack. Services include construction inspection functions and support services. The consultant shall also provide coordination of all activities, correspondence, reports and other communications related to its responsibilities under this agreement.
On June 6, 2017 (Item No. 70), the Board approved Request for Proposals (RFP) No. V2114585P1, Construction Engineering and Inspection Services on a continuing term basis for Countywide Transit Bus Stop Infrastructure Improvement Program. Seven firms submitted proposals in response to the RFP.
On October 2, 2017, an Initial Evaluation Committee meeting was held and the Evaluation committee determined, that all seven firms were both responsive and responsible to the RFP requirements and would proceed to final evaluation.
On November 13, 2017, a Final Evaluation Committee meeting was held. After presentations, evaluation, scoring and ranking, the Evaluation Committee named AE Engineering, Inc. as the first-ranked firm.
The Evaluation Committee's proposed recommendation of ranking was posted on the Purchasing Division website from November 17, 2017 through November 21, 2017, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. There was no additional information submitted within this timeframe.
The Evaluation Committee's final recommendation of ranking was posted on the Purchasing Division website from November 22, 2017 through November 30, 2017, which provided an opportunity for any aggrieved proposer to file a formal protest. There was no protest filed within this timeframe.
On January 9, 2018 (Item No. 35), the Board approved the Evaluation Committee's final ranking of the qualified firms and authorized staff to proceed with negotiations.
Two Sunshine meetings were held to negotiate this Agreement: January 24, 2018 and February 7, 2018. These meetings were attended by representatives of AE Engineering, Inc., the Transit Division and the Purchasing Division.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at
http://www.broward.org/Purchasing/Pages/Repository.aspx.
The Evaluation Committee consisted of:
Martha Perez-Garviso, Purchasing Manager, Purchasing Division, Finance and Administrative Services Department (Chair and Non-Voting Member)
Timothy Garling, Deputy Director, Transportation Department
Manuel Fontan, Engineering Unit Supervisor, Highway Construction and Engineering Division, Public Works Department
Barney McCoy, Director, Transit Division, Transportation Department