THE AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTION.
This action will approve a budget threshold increase for the Agreement for shuttle bus and other transportation services at FLL.
The Office of Economic and Small Business Development ("OESBD") established a 15% Airport Concession Disadvantaged Business Enterprise ("ACDBE") participation goal and Keolis Transit America, Inc. ("Keolis") committed to a 15.3% ACDBE goal for the Agreement. To date, Keolis has achieved a ACDBE participation of 11.91% (Exhibit 1).
On May 13, 2014 (Item No. 25), the Board approved the Agreement with Keolis to provide shuttle bus and other transportation services transporting the public and employees between parking garages and lots, the rental car center and terminal facilities. The Agreement includes a term of five years ending on June 12, 2019, and was approved with an estimated total budget of $49,114,495. The estimated budget was based on the projected passenger enplanements and the current shuttle routes at FLL at the time of award, which included Inter-Terminal routes, as well the Rental Car Center Route, Parking Garage Tram Route, Airport Economy Route, Port Everglades Route, and projected airside hardstand operations.
On June 7, 2016 (Item No. 4), the Board approved the Second Amendment with Keolis to adjust the annual management fee and to provide for additional expenses to qualify as reimbursable expenses. The approval of the Second Amendment adjusted the annual management fee to the lesser of 3% or the Consumer Price Index, which resulted in a maximum increase of 3% for the third, fourth and fifth contract years, or a maximum five-year contract value of $49,365,096, or $250,601 more than the originally estimated amount of $49,114,495.
On April 30, 2017, Broward County Aviation Department ("BCAD") staff ceased the Economy Parking Shuttle route and added an Employee Parking Shuttle Route on May 1, 2017. In order to operate the Employee Parking Shuttle Route, BCAD approved the leasing of 22 vehicles by Keolis in accordance with the Agreement, which includes the option for BCAD to purchase the vehicles at the conclusion of the Agreement to continue service. The Employee Parking Shuttle Route expenses through the end of the Agreement total approximately $12,646,722.
BCAD approved the lease of a COBUS by Keolis which is used for high volume passenger transport on the Air Operations Area, to meet the operational requirements of the Airport and to accommodate the forecasted increase in international passenger activity. This expense for the remainder of the Agreement is approximately $212,264. The COBUS is used to transport international passengers from Terminal 3 to the Terminal 4 Federal Inspection Services facility.
Additionally, to accommodate Jetscape's planned and approved expansion as a Fixed Based Operator and not further delay their development, BCAD relocated Keolis’ maintenance facility to an area off of the Airport, as well as the vehicle staging area and dispatch to another area on Airport property in accordance with the Agreement. Pursuant to the Agreement, BCAD is reimbursing Keolis for the lease of such facilities and other reimbursable expenses. The costs associated with these facilities, for the remainder of the Agreement are approximately $2,392,387.
BCAD staff has also included a 5% contingency for costs associated with any unanticipated route changes and additions, additional increases in passenger enplanements, facility changes, and any future initiatives for the remainder of the Agreement through June 2019. The costs associated with the estimated 5% contingency equal $762,569.
This action increases the current estimated contract amount of $49,365,096 by $16,013,942 to a not-to-exceed estimated amount of $65,379,038, through the termination date of June 12, 2019. The increase will fund the additional expenses incurred by the employee parking shuttle route, the facility relocations, the COBUS lease and include 5% contingency costs. |