Broward County Commission Regular Meeting

MOTION TO AUTHORIZE Director of Purchasing to negotiate, approve and execute Fourth Amendment to the Master Services Agreement between Broward County and Sierra-Cedar, Inc., formerly known as CedarCrestone, Inc., for the implementation of the second phase of the Centralized Enterprise Resource Planning (ERP) Solution, Request for Proposals (RLI) No. R0866301R2, subject to approval by the Office of the County Attorney, as to legal sufficiency.

(Commissioners Ryan and Udine pulled this item.)

ACTION:  (T-10:36 AM)  Approved with the Yellow-Sheeted Additional Material, dated Tuesday, June 5, 2018, submitted at the request of the Finance and Administrative Services Department.  (Refer to minutes for full discussion.)
 
VOTE: 7-0.  Commissioner Holness voted in the affirmative telephonically.   Commissioners Geller and Sharief were not present.

In accordance with the Broward County Procurement Code, Section 21.14.c.6, the Director of Purchasing shall execute all contracts and amendments within the Director's approval authority and agreements delegated by the Board for the Director's execution.

Authorizes the Director of Purchasing to negotiate, approve, and execute agreements for the implementation and configuration of the following PeopleSoft modules: Asset Management, Treasury Management, Human Capital Management, Enterprise Learning Management, and eApps.

None.

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT/ENTERPRISE TECHNOLOGY SERVICES DIVISION AND THE PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

This item supports the Commission's Value and Goals for "Consistently delivering responsive, efficient, quality services to the public and internal customers". The Centralized Enterprise Resource Planning Solution offers to enhance County government operations, by replacing old and outdated stand-alone systems that support manual, paper-based business processes, with new and improved systems that automate and integrate business processes and improve efficiency.

 

On May 13, 2014 (Item No. 51), the County entered into a Master Services Agreement, Request for Proposals (RLI) No. R0866301R2, between Broward County and Sierra-Cedar, Inc., formerly known as CedarCrestone, Inc., for the Centralized Enterprise Resource Planning Solution. This Agreement provides Consulting Services to implement and integrate the application software acquired by the County from third-party software licensors, Hosting Services for the application software, and post go-live support through Managed Services, which will ensure a fully functional ERP system for the County.

On March 17, 2015, the First Amendment to the Agreement was executed by the Director of Purchasing to modify the implementation schedule and scope of services, with no fiscal impact.

On August 29, 2016, the Second Amendment to the Agreement was executed by the Director of Purchasing to memorialize changes to the implementation schedule and scope of services, with no fiscal impact.

On November 21,2016, the Third Amendment to the Agreement was executed by the Director of Purchasing to identify the Chief Financial Officer of the County or his or her designee as the Contract Administrator.

The Fourth Amendment to the Sierra-Cedar Agreement will reflect negotiated costs, changes in scope and schedule, and clarification and improvement of various terms, conditions, and consulting services:

George Tablack, Chief Financial Officer, Finance Administrative Services Department, (954) 357-7130