Broward County Commission Regular Meeting

A. MOTION TO WAIVE Chapter 26, Operational Policy, Aviation, Broward County Administrative Code, Section 26.13(c), Method of Awarding Privileges, Section 26.13(d), Basis of Award, Section 26.13(f), Privilege Fee Basis; and Section 26.13(g) County Improvements.

(Transferred to the Consent Agenda.)

ACTION:  (T-10:26 AM)  Approved.
 
VOTE: 6-0.  Commissioners Geller, Holness and Sharief were not present.
 
B. MOTION TO WAIVE Chapter 26, Operational Policy, Aviation, Broward County Administrative Code, Section 26.5, Authority to Resolve Protested Solicitations and Proposed Awards; and Section 26.6, Hearing Procedure for Determination of the Purchasing Director, to provide for the inclusion of the protest and appeals process approved the Board under Chapter 21, Operational Policy, Procurement Code.

(Transferred to the Consent Agenda.)

ACTION:  (T-10:26 AM)  Approved.
 
VOTE: 6-0.  Commissioners Geller, Holness and Sharief were not present.

C. MOTION TO APPROVE Request for Proposals No. 2018-06-05-0-AV-03, Shared Ride and Limousine Service Concession, to administer and manage all functions of a Shared Ride and Limousine Service at Broward County’s Fort Lauderdale-Hollywood International Airport.

(Transferred to the Consent Agenda.)

ACTION:  (T-10:26 AM)  Approved.
 
VOTE: 6-0.  Commissioners Geller, Holness and Sharief were not present.

Motions A and B. Broward County Board of County Commissioners ("Board") approval is required to waive provisions of the Broward County Administrative Code ("Administrative Code").

Motion C. Board approval is required to approve Request for Proposals solicitations.

Motion A. Allows for waiver of sections in Chapter 26 of the Administrative Code.

Motion B. Allows for the inclusion of the protest and appeals process under the Chapter 21, Operational Policy, Procurement Code.

Motion C. Approves a Request for Proposal solicitation to engage the services of a qualified and experienced firm to administer and manage all functions of a shared ride and limousine service concession agreement.

None.

THE BROWARD COUNTY AVIATION DEPARTMENT RECOMMENDS APPROVAL OF THE ABOVE MOTIONS.

The proposed actions as part of this Board item will approve waivers of sections in Chapter 26 of the Administrative Code relative to the Shared Ride and Limousine Service at FLL (Motions A and B) and approval of a new Request for Proposals ("RFP") for Shared Ride and Limousine Service at FLL (Motion C).

Motion A
Chapter 26, Section 26.13(c), provides for the award of this concession opportunity through a Request for Letters of Interest ("RLI"). Section 26.13(d) includes an RLI in the basis for award of the concession. The Broward County Aviation Department ("BCAD") is recommending the selection be done through an RFP. BCAD recommends using an RFP form of solicitation instead of an RLI because the use of an RFP is based on specific, information that is common among all potential vendors and commonly based on a vendor's financial proposal. An RFP is better suited as the method of selecting Shared Ride and Limousine Service companies at FLL. Additionally, Sections 26.13(f) Privilege Fee Basis and 26.13(g) County Improvements include items that are not applicable to the Shared Ride and Limousine Service RFP. Therefore, BCAD is requesting the waiver of these sections in Chapter 26 of the Administrative Code.

Motion B
Chapter 26, Operational Policy, Aviation, Section 26.5 of the Administrative Code provide for the procedures for protesting a solicitation or a proposed award of a contract under the Concession Policy award process. Section 26.6 provides for the procedures in determining the resolution for a protest. Chapter 26 is not consistent with the Board-approved policy under Chapter 21, Operational Policy, Procurement Code, which includes guidelines to settle and resolve protests and appeals.

BCAD is requesting a waiver of Section 26.5 and Section 26.6 in Chapter 26 to allow for the inclusion of the guidelines as set forth in Chapter 21, Sections 21.118 through 21.122 of the Procurement Code in the proposed solicitation. This proposed waiver will make the protest resolution and appeals process more efficient and consistent with current County policies.

Motion C
BCAD is seeking approval of the proposed RFP (Exhibit 2) to select the most qualified firm for the operation of the Shared Ride and Limousines Service at FLL.

The Office of Economic and Small Business Development has assigned a 23% Airport Concession Disadvantaged Business Enterprise goal for this RFP (Exhibit 1).

The purpose of this RFP solicitation is to engage the services of a qualified and experienced firm to administer and manage all functions of a Shared Ride and Limousine Service Concession at FLL. The firm shall have the non-exclusive right to operate a limousine common carriage and shared ride service for the purpose of transporting passengers to and from the Terminals at FLL and such other points at FLL, as may be designated by the Broward County Aviation Department to all points in Broward, Miami-Dade and Palm Beach Counties.

The RFP method of procurement was selected for this project to best serve the County with additional evaluation criteria other than price alone. The RFP method provides for predefined evaluation criteria for ranking of firms based upon the required specialized expertise. Firms are required to determine the best method to accomplish these services. Pursuant to the draft agreement advertised with this solicitation, the selected vendor will pay to the County trip fees as established in Chapter 39 of the Administrative Code. The selected vendor may also offer additional monetary compensation.

Mark E. Gale, A.A.E, CEO/Director of Aviation, (954) 359-6199