THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development (OESBD) did not reserve this project for Small Business Enterprises under the Sheltered Market Program, or assign County Business Enterprise participation goals to this solicitation based on the review of products and services requested (Exhibit 2).
The purpose of this contract is to provide for the purchase of chains and parts for the dissolved air flotation thickener (DAFT) system. The DAFT system is part of the water treatment process that clarifies waste waters. The chains help with the removal of suspended matter, such as oil and solids.
The Director of Purchasing has determined the apparent low bidder, Kaman Industrial Technologies, to be non-responsive to the bid requirements. The bidder did not bid on all line items, as the specified basis of award and required in the bid comments section of the solicitation.
Water and Wastewater Services has reviewed the bid submitted by Connexus Industries, Inc., and concurs with the recommendation for award (Exhibit 3). Two vendor performance evaluations have been completed for Connexus Industries, Inc; they have an overall rating of 4.48 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.
The amounts referenced in this agenda were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount. The bid tabulation reflects the actual amount of the award.
The initial bid submitted by Viking Chains Division, a Division of Connexus Industries, Inc. was $207,389; the vendor offered a voluntary price reduction for Item 1, from $11.87 per foot to $11.35 per foot, and for Item 2, from $559 each to $532 each, resulting in an overall savings of $8,543 and a revised total estimated annual amount of $198,847. The Broward County Procurement Code, Section 21.30.f.2(c), allows for acceptance of a voluntary reduction after bid opening, if such reduction does not result in the modification or deletion of any condition of the bid.
Incumbent: Connexus Industries, Inc., Contract Number and Title: Y2114102B1, Dissolved Air Flotation Thickener Non-Metallic Chain and Parts, Contract Term: August 28, 2017 through August 27, 2018. Expenditures to date: $76,722.
The bid posted on February 9, 2018 and opened on February 23, 2018; two bids were received with no declinations (Exhibit 1). |