Broward County Commission Regular Meeting

A. MOTION TO APPROVE minutes of the 10:00 a.m. Broward County Board of County Commissioners meetings of August 22, September 14, September 26, October 3, October 10, and October 17, 2017.

ACTION:  (T-10:50 AM)  Approved.
 
VOTE: 7-0.  Commissioner Holness appeared telephonically and voted in the affirmative.  Commissioners Geller and LaMarca appeared telephonically but were inaudible during the vote.

B. MOTION TO APPROVE FOR FILING supplemental papers pertaining to the plats and other items that were approved in prior years.

ACTION:  (T-10:50 AM)  Approved.
 
VOTE: 7-0.  Commissioner Holness appeared telephonically and voted in the affirmative.  Commissioners Geller and LaMarca appeared telephonically but were inaudible during the vote.

C. MOTION TO FILE quarterly report, October 2017 through December 2017, of all Ordinances and Resolutions filed by cities and outside agencies.

ACTION:  (T-10:50 AM)  Approved.
 
VOTE: 7-0.  Commissioner Holness appeared telephonically and voted in the affirmative.  Commissioners Geller and LaMarca appeared telephonically but were inaudible during the vote.

A. Section 18.5 of the Administrative Code provides for the Board to approve minutes of previous County Commission meetings.

B. The Board of County Commissioners approved the following items subject to certain conditions. These conditions have now been met, and the papers need to be filed, imaged and archived into the Public Records.

C. Section 18.5 of the Administrative Code requires the Records, Taxes, and Treasury Division to provide the Board with a quarterly report of items submitted to the County for filing.

A & C. Meets Administrative Code requirement.

B. Maintains a clear audit path back to the original documents.

None.

THE FINANCE AND ADMINISTRATIVE SERVICES DEPARTMENT AND THE RECORDS, TAXES, AND TREASURY DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

A. This item seeks Board approval of the minutes for the regular meetings (and budget hearings if applicable) August through October 2017. Due to the voluminous nature, minutes are not attached to the item, but are available for viewing at https://www.municode.com/library/fl/broward_county/munidocs/electronic_minutes. After the Board approves the minutes, they will be imaged and archived.

B. The procedure of listing the documents on an agenda item with the original commission approval date establishes a necessary audit trail for research and archival purposes (Exhibit 1). All paper documents referenced have been digitally imaged for permanent retention. Images are stored on a server which is backed up onto DVDs which are then transported offsite for storage. Supplemental papers, due to bulk, are not attached, imaged or reprinted here; however, they can be viewed in Room 336U of the Records, Taxes, and Treasury Division.

C. The Quarterly Report is attached as Exhibit 2. Once approved, the filings can be imaged and archived. Filings can be viewed in Room 336U of the Records, Taxes, and Treasury Division.

Thomas W. Kennedy, Director, Records, Taxes, and Treasury Division, (954) 357-5777