THE PURCHASING DIVISION AND THE BROWARD COUNTY AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development Division did not assign Small Business Enterprise (SBE) or County Business Enterprise (CBE) goals for this project, (Exhibit 2).
The purpose of this contract is to provide supplies, materials, equipment and services required for Credentialing Media, Identification (ID) Badging Printers and Supplies.
The Broward County Aviation Department has reviewed the bid submitted by the low bidder, Bender Associates, Inc. (Item 4), and concurs with the recommendation for award (Exhibit 3).
One Vendor Performance Evaluation has been completed for Bender Associates, Inc.; they have an overall rating of 5.0 out of a possible rating of 5.0.
The Director of Purchasing has determined the following bidders to be non-responsive to the bid requirement for Item 4 as product(s) offered was deemed not an approved equal: LEBOMAR LLC (low bidder Item 4), Plasco ID Holdings, LLC dba IDW LLC (second low bidder Item 4), and 3iD Management (third low bidder Item 4). The bid specifications Section C. General Requirements (4.4) required that the item offered shall comply with card encoding technology including magnetic stripe, smart card and proximity card. Although the solicitation provided an opportunity, through the Request for Approved Equals (RFAE) process, for a potential bidder to request consideration and approval of an equivalent to the specifications, these vendors did not exercise that right to participate in the RFAE process. The bidders were found non-responsive as the products offered were non-compliant with the specifications.
The Director of Purchasing approved the award of open-end contract to low bidder, Plasco ID Holdings, LLC dba IDW LLC, (Items 1 - 3 and 5 - 10), Credentialing Media, ID Badging Printers and Supplies, Bid No. 2114437B1, in the annual estimated amount of $69,593 with authority to renew the contract for two one-year periods, for a three-year potential estimated amount of $208,779.
The initial bid submitted by Bender Associates, Inc. was $217,200; the vendor offered a voluntary price reduction for Item 4, for HID Composite Cards, from $3.62 each to $3.58 each, resulting in a savings of $2,400 and a revised total estimated annual amount of $214,800. The Broward County Procurement Code, Section 21.30.f.2(c), allows for a voluntary price reduction of the bid price, if the reduction does not result in the modification or deletion of any condition of the bid.
The bid validity for this project expired on March 13, 2018. Bender Associates, Inc. agreed to extend its bid validity through April 30, 2018 for Bid No. L2114437B1.
Incumbent: Bender Associates, Inc., Contract Title: ID Badges Laminates/Film and Supplies, Contract No: Z1324906Q1, Contract Term: July 31, 2015 to October 28, 2017. Expenditures to date: $122,175.02.
The bid posted on October 28, 2017 and opened on November 13, 2017; four bids were received with no declinations (Exhibit 1).
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