A. MOTION TO APPROVE Agreement between Broward County and AT&T Corp (AT&T) for Countywide Data Circuits, Request for Proposals (RFP) No. R1373502P1 for Groups I and II, for the Enterprise Technology Services Division (ETS), in the total not-to-exceed amount of $27,600,000 for the initial five-year term, including up to $100,000 for optional services, and authorize the Director of Purchasing to renew this Agreement for five optional one-year periods in the amount of $2,750,000; and authorize the Mayor and Clerk to execute same.
(Transferred to the Consent Agenda.)
ACTION: (T-11:01 AM) Approved, as amended, with the Yellow-Sheeted Additional Material, dated March 20, 2018, submitted at the request of Finance and Administrative Services Department. (Scrivener’s Error – See County Administrator’s Report: Under the “Why is Action Necessary” section, Item B, Line 1, currently references, “..Broward County Procurement Code, Section 21.12.c6..” Should reference: “Broward County Procurement Code, Section 21.14.c6…”)
VOTE: 9-0.
B. MOTION TO AUTHORIZE Director of Purchasing to negotiate and execute an Amendment to extend the current Business Class Service Order Agreement between Broward County and Comcast Business Communications, LLC (Comcast), expiring in September, 2018, for a period of five years in the estimated amount of $550,000, continuing Broadband Cable Internet Services, which represents Group III of Request for Proposals (RFP) No. R1373502P1 for which Comcast was the single bidder.
(Transferred to the Consent Agenda.)
ACTION: (T-11:01 AM) Approved. (Scrivener’s Error – See County Administrator’s Report: Under the “Why is Action Necessary” section, Item B, Line 1, currently references, “..Broward County Procurement Code, Section 21.12.c6..” Should reference: “Broward County Procurement Code, Section 21.14.c6…”)
VOTE: 9-0.
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THE PURCHASING DIVISION AND THE ENTERPRISE TECHNOLOGY SERVICES DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development did not establish a County Business Enterprise participation goal for this project.
This Agreement provides data communications services. Broward County currently owns and manages an estimated 58 miles of private fiber optic communications infrastructure, serving most of the large County locations in a redundant failsafe design. For remote or isolated locations where County fiber optic communications infrastructure is not cost effective, the Enterprise Technology Services Division (ETS) relies upon vendor services for voice, data and video communications.
On May 24, 2016 (Item No. 52), the Board approved the Request for Proposals (RFP) No. R1373502P1, Countywide Data Circuits for Group I, Group II, and Group III. Two firms submitted proposals for Groups I and II and one firm submitted a proposal for Groups I, II, and III.
On August 26, 2016, an Initial Evaluation Committee meeting was held. The Evaluation Committee determined that the two firms responding for Groups I and II, were both responsive and responsible to the requirements of the RFP and would proceed to final evaluation. One firm, FPL Fibernet LLC, which responded to Groups I and II, was non-responsive due to non-compliance to the Domestic Partnership Act and; therefore, could not proceed to final evaluation.
On October 11, 2016, a Final Evaluation Committee meeting was held. After presentations, evaluation, scoring and ranking, the Evaluation Committee named AT&T as the first-ranked firm for Group I and Comcast, as the first-ranked firm for Groups II and III. By voice vote, the Evaluation Committee named the single proposer, Comcast, as the single-ranked firm for Group III.
On December 6, 2016 (Item No. 29), the Board approved the Evaluation Committee's final ranking of the qualified firms and authorized staff to proceed with negotiations.
For Groups II and III, six negotiation meetings were held between the County and Comcast on: July 19, July 20, September 26, October 5, October 12 and October 30, 2017. An impasse was declared between the County and Comcast, which terminated the negotiations for the Agreement between the two parties. The County then went into negotiations with AT&T for Group II.
For Group I, the Agreement was negotiated on: July 18, August 1, August 14, August 15, August 18, August 23, August 30, September 22 and October 10, 2017. For a combined Agreement for Groups I and II, negotiations were held on: December 18 and December 20, 2017; January 9, January 12 and February 5, 2018.
As the sole source provider, Comcast was the sole proposer of services outlined within Group III. As a result of the impasse, the County is seeking to extend the current agreement between Broward County and Comcast for Broadband Business Class Services (Agreement), which expires on September 24, 2018. The negotiated Agreement will begin on September 25, 2018 and terminate on September 24, 2023 and include an additional potential estimated amount of $350,000.
Staff discloses eight exceptions to the County's standard terms and conditions on pages three and four of the Agreement Summary Sheet (Exhibit 1).
The amounts referenced in this agenda were rounded off to the nearest whole dollar. Vendor payments will be based on the actual level of activity, with a ceiling maximum amount payable under this Agreement.
This is not a replacement contract.
The Evaluation Committee consisted of:
Mitch Cohen, Senior Purchasing Agent, Purchasing Division, Finance and Administrative Services Department (Chair and Non-Voting Member)
Daniel Revis, E911 Communications Administrator, Office of Regional Communications and Technology
Ben Sanchez, Information Systems Administrator, IT Business Services, Enterprise Technology Services Division, Finance and Administrative Services Department (Initial Evaluation Committee meeting)
Angela Scott, Information Systems Administrator, Aviation Information Technology, Aviation Department
Catalin Anghel, Information Systems Administrator, Parks and Recreation Division
Jeffrey Tottenhoff, Libraries Business Manager, Libraries Division
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