Broward County Commission Regular Meeting

MOTION TO NOTE FOR THE RECORD emergency establishment of Qualified Vendors List (QVL) pursuant to Request for Qualifications (RFQ) No. PNC2116266Q1 Demolition Services to five responsive and responsible bidders: Alen Construction Group, Inc.; Lambert Bros., Inc.; Miami Wrecking Co.; Pioneer Construction Management Services, Inc.; and Rick Hamann & Son Demolition, Inc. The initial term of the QVL began on February 16, 2018 and terminates one year from that date.

ACTION:  (T-11:01 AM)  Approved.  

VOTE:  9-0.

In accordance with the Broward County Procurement Code, Section 21.39.b., an emergency procurement exceeding the award authority of the Director of Purchasing must be reported to the Board.

Discloses to the Board an emergency establishment of a Qualified Vendors List (QVL) for Demolition Services by the Director of Purchasing.

None.

THE PURCHASING DIVISION RECOMMENDS APPROVAL OF THE ABOVE MOTION.

There were no goals assigned to this Qualified Vendors List (QVL) because emergency procurements are exempt from application of participation goals.

The purpose of this emergency solicitation is to establish a list of pre-qualified vendors that are able to provide demolition services. By utilizing this method the County ensures timely action and engage with vendors who already have been thoroughly vetted. The County previously had a QVL in place for demolition services, which expired in June, 2017, but did not have an active mechanism in place to contract vendors for this type of service should an emergency arise.

Per section 21.39 of the Procurement Code, the Director of Purchasing may make emergency procurements when there exists a threat to public health, welfare, safety, property, or other substantial loss to the County. In the event a County building/structure is identified as uninhabitable and a threat to public safety and property, it is imperative to have a method to procure this service in a rapid and streamlined manner. 

This QVL will allow for individual projects to be competed on an as-needed basis, without having to go through the process of soliciting to the open-market, which will cause delays and redundant responsiveness and responsibility evaluations. In addition, approval of the QVL for a one-year term allows the Purchasing Division to continue working on establishing Job Order Contracts, which will include demolition and serve as a method to procure these services in the future.

On February 5, 2018, a Request for Qualifications (RFQ), PNC2116266Q1, was posted on BidSync. Fourteen previously-awarded vendors for demolition-type work were invited to participate, including Broward County Certified Small Businesses (SBE). The solicitation opened on February 12, 2018, and five vendors submitted their qualifications for evaluation. Of the five vendors, four are currently Certified SBEs.

Individual projects processed via this QVL will be competed amongst the vendors pre-qualified, and an award recommendation will be routed to the appropriate award authority, based on threshold, for final award.

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070